Asia Jones

• Oversee Student help and Temp classified employees
• Process invoices and Budget Modification Forms
• Manage requisitions and online orders
• Handle grade change requests for Faculty/students
• Coordinate faculty course scheduling and staffing
• Manage communication via email and phone
• Calculate full-time Faculty equivalency (FTE)
• Assist with instructional load balancing
• Generate daily enrollment reports
• Schedule appointments with the Dean
• Assist with hiring coordination
• Serve on assigned committees
• Submit Campus Base Requisitions for vendor payments
• Facilitate remote communication with staff using TEAMS
• Manage timesheet submissions for staff
• Handle PRT submissions
• Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
• Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
• Developed project plans for various tasks assigned by upper management.

• Book appointments for students using the PENJI database
• Oversee student help at the front counter
• Review timesheets for 25 student tutors
• Maintained inventory levels of office supplies and equipment as needed.
• Developed detailed spreadsheets to track financial data and trends.
• Created memos, letters, emails, reports, presentations as requested by management.
• Provided administrative support such as scheduling appointments or meetings.
• Maintain confidential student records, and collect employment packets.
• Organized and maintained filing systems for confidential documents.
• Assisted customers with inquiries and complaints in a professional manner.
• Answered phones in a courteous manner while providing excellent customer service.

• · Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods
• · Implement systems to improve internal process in support of changing departmental and District needs
• · Answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate

· Schedule meetings, conferences and appointments

· Maintain calendars for managers and/or professional staff

· Make arrangements for travel, meetings, and conferences, and process travel claims

· Prepare materials for presentations and instruction

· Prepare records and reports for District and/or external agencies

· Independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature

· Prepare required District and departmental documents including, but not limited to, travel forms

· Assist in developing and publishing curriculum and committee calendars

· Assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration

· Develop and maintain forms

· Verify and calculate full-time equivalency (FTE) and instructional load for faculty

· Prepare adjunct faculty assignment paperwork and related documents

· Assist with coordination of department hiring and orientation processes

• • Establish and maintain roster of available employee resources
  • Assist with uniform distribution, equipment, job aids and supplies
  • Access and leverage all planning and management tools
  • Assign helpers to drivers
  • Track and verify helper performance
  • Distribute paychecks
  • Resolve problems and issues