Assmaa Ouatiq
long island city,NY
Summary
Professional office support specialist with proven ability to manage administrative tasks efficiently and enhance workplace productivity. Strong focus on team collaboration, with adaptability to meet changing needs. Known for reliability, effective communication, and proficiency in scheduling, data management, and customer service, ensuring smooth operations and achieving results.
Overview
4
4
years of professional experience
Work History
Office Assistant
Neurodiagnostic
Manhattan, NY
08.2023 - 11.2024
- Reviewed files, records and other documents to obtain information to respond to requests.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Filed paperwork and organized computer-based information.
Executive Assistant
Hermes
Manhattan, NY
09.2021 - 06.2023
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Filed paperwork and organized computer-based information.
- Created and managed office systems to efficiently deal with documentation.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Office Secretary
Equinox
Manhattan, NY
02.2021 - 07.2021
- Organized company events and meetings, ensuring all necessary arrangements were made for smooth execution.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
Education
Bachelor - Foreign Languages And Literatures
IULM
Milan,italy07-2019
Skills
- Positive attitude
- Mail handling
- Excel spreadsheets
- Scheduling appointments
- Bookkeeping
- Calendar management
- Mail management
- Time management
- Data entry
- Verbal communication
- Administrative support
Languages
English
Native or Bilingual
Italian
Native or Bilingual
French
Professional Working
Arabic
Professional Working
Spanish
Professional Working
Timeline
Office Assistant
Neurodiagnostic
08.2023 - 11.2024
Executive Assistant
Hermes
09.2021 - 06.2023
Office Secretary
Equinox
02.2021 - 07.2021
Bachelor - Foreign Languages And Literatures
IULM
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