Summary
Overview
Work History
Education
Skills
Languages
Certification
References
Timeline
Generic

Astrid Brillant

Lake Stevens,WA

Summary

Seasoned Payroll Manager with a proven track record at Teamshares-WWCR, enhancing payroll operations and compliance through expert system transitions and audits. Excelled in multi-state payroll and HR support, boosting efficiency and data integrity. Renowned for leadership in streamlining processes and mentoring teams, significantly improving department performance.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Payroll Manager

Teamshares-WWcr
Lynnwood, WA
05.2023 - Current
  • Prepared reports related to wages, taxes, garnishments, 401K contributions and benefits packages.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Audited existing procedures to identify areas where improvements could be made.
  • Calculated overtime, vacation sick hours and other categories of time.
  • Maintained detailed records of all wage calculations and deductions.
  • Updated and maintained employee payroll records, ensuring confidentiality and data security.
  • Calculated and applied wage garnishments.
  • Onboarded new employees in time reporting and payroll systems.
  • Established metrics and benchmarks to evaluate payroll department performance and identify improvement opportunities.
  • Responded to requests for information as company expert on payroll operations.
  • Reconciled monthly payroll accounts to ensure accurate payments to employees.
  • Conducted regular audits of payroll records and processes to identify and correct discrepancies, enhancing data integrity.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
  • Coordinated child support deductions and distributed wage assignments.
  • Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
  • Advised management on best practices for managing employee wages and salaries.
  • Recommended new financial and accounting software packages. replacing various non-integrated offerings.
  • Coordinated with HR and finance departments to align payroll processing with employee benefits and financial reporting requirements.
  • Resolved discrepancies between payroll records and timekeeping systems.
  • Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
  • Developed invoicing systems and internal controls to boost billing efficiencies.
  • Negotiated contracts with payroll service providers, ensuring cost-effective solutions for the organization.
  • Processed requests from employees related to direct deposit enrollment or address changes.
  • Monitored legislative and regulatory changes affecting payroll, ensuring ongoing compliance.
  • Led the transition to new payroll software, including system selection, data migration, and training for payroll staff.
  • Calculated and processed payroll for over 200 employees on a bi-weekly basis.
  • Conducted reviews and evaluations for cost-reduction opportunities.
  • Analyzed payroll expenses and developed strategies to optimize payroll budget and reduce costs.
  • Created training materials for new staff members on how to process payroll transactions accurately.
  • Developed processes for streamlining the workflow associated with payroll operations.
  • Participated in strategic planning meetings, representing the payroll department and contributing to organizational financial planning.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Provided technical support to staff members regarding the use of the payroll system.
  • Resolved complex payroll issues, serving as the primary point of contact for employee inquiries and concerns.

Office Manager

HR Block
Monroe, WA
01.2018 - 01.2023
  • Ensured compliance with applicable laws regarding employment practices.
  • Processed payroll accurately ensuring all employees were paid on time.
  • Resolved customer inquiries and complaints requiring management-level escalation.
  • Automated office operations for managing client correspondence, payment schedules and data communications.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Organized team activities to build camaraderie and foster pleasant workplace culture.
  • Evaluated individual and team business performance and identified opportunities for improvement.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Reviewed completed work to verify consistency, quality, and conformance.
  • Interviewed prospective employees and provided input to HR on hiring decisions.
  • Assisted in recruiting, onboarding and training new employees.
  • Delegated work to staff, setting priorities and goals.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Mediated conflicts between employees and facilitated effective resolutions to disputes.
  • Developed effective communication strategies between departments within the organization.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Provided training to new hires on office policies and procedures.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Managed office inventory and placed new supply orders.
  • Completed thorough opening, closing, and shift change functions to maintain operational standards each day.
  • Analyzed business performance data and forecasted business results for upper management.

Education

Associate of Science - Business Administration and Management

Bellevue College
Bellevue, WA

Skills

  • Submitting tax payments
  • New hire processing
  • Bi-weekly payroll processing
  • Expense reimbursements
  • Bi-weekly payroll management
  • Reporting
  • Check processing
  • Child labor laws
  • Year-end procedures
  • Payroll training
  • Recordkeeping skills
  • Tax compliance
  • Payroll software expertise
  • Garnishment processing
  • Payroll vendor management
  • HR support
  • Bookkeeping skills
  • Employee benefits administration
  • Multi-state payroll
  • General ledger reconciliation
  • Reviewing timesheets
  • Accounting principles
  • Payroll auditing

Languages

English
Full Professional
French
Full Professional
Haitian creole
Native/ Bilingual

Certification

  • Payroll and Tax Fundamentals.
  • Accounting principles.

References

References available upon request.

Timeline

Payroll Manager

Teamshares-WWcr
05.2023 - Current

Office Manager

HR Block
01.2018 - 01.2023

Associate of Science - Business Administration and Management

Bellevue College

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Astrid Brillant