Asya Goldfarb
Hallandale Beach,USA
Summary
Highly organized Executive Assistant with extensive experience supporting office and corporate operations. Known for anticipating needs, learning quickly, and bringing a proactive, dependable approach to everything I do. I take pride in helping teams stay efficient, focused, and moving forward by creating smoother workflows and making sure the details are always covered.
Authorized to work in the US for any employer
Overview
28
28
years of professional experience
Work History
Office Manager / Bookkeeper
D'Orazio Holding's
05.2023 - Current
- Manage all annual and bi-annual LLC registrations, state filings, and registered agent renewals across 15–20 active entities, ensuring full compliance with regulatory requirements
- Maintain and update the chart of accounts; complete monthly bank reconciliations and prepare financial statements for multiple entities independently
- Oversee end-to-end accounts receivable and payable processes, including invoicing, collections, vendor payments, and cash flow monitoring
- Handle day-to-day bookkeeping in QuickBooks Online with accurate documentation, clean cross-referencing, and timely financial entries
- Process biweekly payroll for two companies through ADP; reconcile corporate credit cards and reimburse vendor expenses with precision
- Ensure rent, security deposits, and last month’s rent are collected and properly recorded, working closely with the property manager and maintaining full compliance with state regulations
- Manage relationships with vendors and service providers to ensure timely payment, proper insurance documentation, and W-9 collection
- Provide trusted administrative support to the company owner, including handling personal confidential and financial matters such as insurance, utilities, vehicle registrations, all travel arrangements and ad-hoc projects
- Serve as the primary point of contact for internal teams, IT support, and third-party vendors to ensure smooth daily operations and minimize workflow disruptions
- Oversee procurement and inventory of office supplies, supporting ongoing business needs at the main corporate location
- Plan and execute all logistics for the company’s annual multi-day corporate event, including travel arrangements, lodging, presentation support, and catered meals
- Ensure client invoicing aligns with contractual agreements by reviewing details with the sales team and verifying account-specific terms
- Maintain organized and audit-ready financial records, including vendor documentation and annual 1099/W-9 compliance
- Provide consistent administrative and clerical support across departments, demonstrating reliability, resourcefulness, and discretion
Finance and Administration Manager
Indie Beauty Media Group LLC
05.2017 - 06.2019
- Finance:
- Oversaw all A/P and A/R
- Created reports: Balance Sheet, P+L
- Interface with external accountants in the US and internationally for review/audit and submission of taxes/VAT
- Monitor/Forecast cashflow
- Implemented all company risk/insurance programs
- Interface with external legal counsel as needed
- Created and maintained relationships with service providers, contractors, banking institutions, international logistics corps
- Administration:
- Created and implemented corporate employee handbook
- Created and implemented corporate travel policy
- Created a Payroll process
Office Manager
Elminda Inc
11.2015 - 05.2017
- Standardized PO's, invoice payments, managed approval process, monitored receivables
- Established HR objectives including: onboarding, terminations, employee handbook
- Managed all office day to day operations, including: IT, phones, corporate calendar, freight within US and international
Quality Assurance/ Utilization Management Specialist
Independence Center
05.2013 - 10.2015
- Managed the administration of the completeness and accuracy of the charting process for the case management team
- Served as Corporate Privacy Officer
- Maintain, manage, organize and audit chart documentation to ensure complete and compliant records
- Audit completeness of clinical staff progress, Mental Health Assessments and Treatment notes for accuracy and compliance with state regulations, including prior authorizations and billing requirements
- Maximized reimbursement, coordinated with reimbursement specialist to ensure clean claims through maintaining integral processes
- Oversaw the process of tracking authorizations/pre-certifications for initial and continued services with all insurance companies
- Built relationships with carriers to maintain more efficient services
- Responsible for credentialing process including contract management
- Ensure compliance of staff training in CMS and State Regulatory requirements including fraud abuse
- 60062
Practice Manager/Compliance Specialist
Reliable Medical Supply
01.2006 - 01.2012
- Employers Prior To 2013
- Details Available Upon Request
Administrator
Medical Supplies Inc
01.1998 - 01.2006
Education
Bachelor's - Management
University of Illinois At Chicago
Chicago, IL01.1995
Skills
- Proficient in Microsoft Office
- Strong organizational abilities
- Analytical issue evaluation
- Cross-functional collaboration
- Meticulous attention to detail
- Experienced in office management
- Proficient in QuickBooks accounting
Languages
English
Native or Bilingual
Russian
Professional Working
Timeline
Office Manager / Bookkeeper
D'Orazio Holding's
05.2023 - Current
Finance and Administration Manager
Indie Beauty Media Group LLC
05.2017 - 06.2019
Office Manager
Elminda Inc
11.2015 - 05.2017
Quality Assurance/ Utilization Management Specialist
Independence Center
05.2013 - 10.2015
Practice Manager/Compliance Specialist
Reliable Medical Supply
01.2006 - 01.2012
Administrator
Medical Supplies Inc
01.1998 - 01.2006
Bachelor's - Management
University of Illinois At Chicago
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