Athanasia Kote
Naples,FL
Summary
Dedicated Accounting Administrative Assistant with extensive experience in construction and hospitality sectors. Expertise in accounts payable and receivable, job cost tracking, billing, and financial reporting within fast-paced environments. Proficient in QuickBooks, Excel, and industry-specific accounting software, ensuring compliance and process improvement. Proven ability to reduce discrepancies and enhance operational efficiency through effective collaboration with project managers and finance teams.
Overview
7
7
years of professional experience
Work History
Accounting Administrative Assistant
Jesus Christ AL. Corp
Naples, Florida
10.2024 - 06.2025
- Provided administrative and accounting support for daily operations within a busy construction office.
- Processed accounts payable and receivable, monitored invoices, and ensured timely payments to vendors and subcontractors.
- Maintained accurate records for job costs, budgets, and project billing in coordination with project managers.
- Assisted with the preparation of financial reports, bank reconciliations, and month-end closing procedures.
- Handled subcontractor paperwork, insurance certificates, and compliance documentation.
- Entered and updated data in accounting software and maintained organized digital filing systems.
- Supported office tasks such as document management, scheduling, and communications with vendors and clients.
- Ensured accuracy, confidentiality, and compliance in all financial and administrative processes.
Bookkeeping Administrative Assistant
Kote-Ko
Albania
06.2022 - 09.2024
- Managed accounts payable and receivable with precision, ensuring accurate financial records and reducing discrepancies.
- Implemented efficient digital and physical filing systems, enhancing accessibility and improving overall departmental organization.
- Maintained up-to-date and well-organized financial records, contributing to improved financial accuracy and audit readiness.
- Streamlined bookkeeping procedures, boosting efficiency and optimizing time management within the finance department.
- Assisted in payroll processing, ensuring accurate wage calculations and proper tax deductions by current regulations.
- Oversaw invoicing and payment tracking processes, improving cash flow and more timely collections.
Finance Manager
Kote-Ko
Albania
01.2021 - 01.2024
- Tracked sales and purchases, managed tax and supply invoices, and monitored product inventory.
- Ensured compliance with tax regulations and timely filing of required documents.
- Oversaw company finances, investments, and long-term financial planning for the company.
- Analyzed financial data to support senior management decision-making.
- Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.
- Streamlined month-end close, reducing manual work and improving data accuracy.
- Identified financial discrepancies and ensured accurate monthly financial reporting.
- Reviewed documentation and identified financial discrepancies where applicable.
Administrative Secretary
ETH-H Shpk
Albania
01.2019 - 01.2021
- Planned external events and supported brand team leaders with scheduling, calendar management, project coordination, and meeting materials.
- Coordinated with agency partners on meetings, office supplies, catering, food samples, and expense reports.
- Drafted, edited, proofread, and formatted technical documents, financial statements, contracts, and cover letters.
- Managed correspondence, including phone, email, mail, and faxes.
- Responded to information requests and inquiries professionally.
- Supported executives by preparing agendas, taking meeting minutes, and distributing key materials.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Hotel Manager
Hotel Kristal
Albania
04.2018 - 09.2019
- Managed room assignments, guest communication, and feedback throughout the guest stay.
- Promoted the hotel on social media and oversaw staff and service coordination, including dining and accommodations.
- Led daily operations for a 100-room hotel with a 30-person team.
- Delegated tasks, improved productivity, and implemented marketing plans.
- Collaborated with third-party vendors, ensured health and safety compliance, and evaluated hotel performance.
- Participated in rate setting and budgeting decisions.
- Hired and trained new employees, demonstrating best methods for serving clients and guests.
- Regularly analyzed guest feedback data to identify and address areas where improvements could be made, resulting in consistently high customer satisfaction ratings.
- Handled guest complaints and offered complimentary services to maintain high guest satisfaction rates.
Education
Bachelor of Arts - Business Studies in Finance And Accounting
University of Sheffield
UK09-2022
Skills
- Bank reconciliation
- Accounts payable
- Financial reporting
- Payroll processing
- Document management
- Budget management
- Vendor relations
- Invoice management
- Financial statement preparation
- Bookkeeping support
- Expense tracking
- Inventory control
- Multitasking
- Organize files
- Writing reports
- Cash flow management
Languages
English
Professional
Albanian
Professional
Greek
Professional
Italian
Limited
Timeline
Accounting Administrative Assistant
Jesus Christ AL. Corp
10.2024 - 06.2025
Bookkeeping Administrative Assistant
Kote-Ko
06.2022 - 09.2024
Finance Manager
Kote-Ko
01.2021 - 01.2024
Administrative Secretary
ETH-H Shpk
01.2019 - 01.2021
Hotel Manager
Hotel Kristal
04.2018 - 09.2019
Bachelor of Arts - Business Studies in Finance And Accounting
University of Sheffield
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