Audrey Lovdahl
SPRING HILL,TN
Summary
Detail-oriented Personal Assistant offering 8 years of relevant experience. Gifted in event coordination, scheduling and correspondence. Highly personable with excellent communication skills.
Overview
8
8
years of professional experience
Work History
Personal Assistant to the Owner
Stillwater Management
Franklin , TN
03.2021 - Current
- Served as point of contact between clients and managerial staff.
- Maintained appropriate filing of personal and professional documentation.
- Organized and attended meetings and compiled related documents and reports.
- Used discretion when handling confidential information.
- Maintained and organized all shared drives, documents and spreadsheets in Google Workspace.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Executive Assistant to the Owner
Stillwater Management
Champaign , IL
01.2018 - 03.2021
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Organized and coordinated conferences, monthly meetings and special events.
- Created expense reports, budgets and filing systems for management team.
- Led staff and vendors in providing high level of service for owner and guests.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Promoted team productivity by keeping supplies organized and well-stocked.
Administrative Assistant to the Founder
Jimmy John's Franchise
Champaign , IL
12.2015 - 12.2017
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Executed record filing system to improve document organization and management.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
- Interacted with vendors to purchase and set up equipment and services.
Receptionist
Jimmy John's Franchise
Champaign , IL
07.2014 - 12.2015
- Answered central telephone system and directed calls accordingly.
- Confirmed appointments, communicated with clients and updated client records.
- Answered large volume of incoming calls daily to resolve customer issues and schedule appointments.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Education
Bachelor of Science - Integrative Biology
University of Illinois
Champaign, IL05.2014
Skills
- Executive Schedule Management
- Organizing and Preparing Meetings
- Executive Travel Arrangement Coordination
- Event Planning
- Household Management
- Office Systems Management
- Housekeeping Duties
Accomplishments
- Managed 2 high-profile clients' personal and professional schedules.
- Managed employer's 12 homes, opening and closing each season.
- Launched more than 50 high-profile parties and events with 200+ guests
Timeline
Personal Assistant to the Owner
Stillwater Management
03.2021 - Current
Executive Assistant to the Owner
Stillwater Management
01.2018 - 03.2021
Administrative Assistant to the Founder
Jimmy John's Franchise
12.2015 - 12.2017
Receptionist
Jimmy John's Franchise
07.2014 - 12.2015
Bachelor of Science - Integrative Biology
University of Illinois
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