August Loya
Carlsbad,NM
Summary
Detail-oriented office manager skilled in invoice processing and document organization. Proven track record of enhancing operational efficiency through effective communication and team collaboration.
Overview
21
21
years of professional experience
Work History
Office Manager
M5 Energy
Carlsbad, New Mexico
02.2023 - Current
- Maintained filing systems and organized documents for easy access and retrieval.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Processed incoming invoices for timely and accurate payment.
- Reviewed and verified invoice details against purchase orders.
- Communicated with vendors to resolve invoice discrepancies.
- Utilized accounting software to track and manage invoices efficiently.
- Processed incoming payments and recorded transactions in accounting software.
- Assisted in preparing aging reports to track overdue accounts effectively.
- Supported month-end closing processes by ensuring accurate financial data entry.
- Monitored accounts receivable report, checking for late, delinquent, or missing invoices, and payments.
Administrative Assistant
Carlsbad Municipal Schools
Carlsbad, New Mexico
09.2011 - 01.2023
- Coordinated daily office operations and maintained efficient administrative processes.
- Coordinated scheduling for principal and staff meetings across multiple departments.
- Organized events and activities to enhance student engagement and community involvement.
- Maintained school records and ensured compliance with district policies and regulations.
- Managed school administration operations and organized teacher schedules, student registration processes and class orientation sessions.
Medical Receptionist
Lisa Perkowski,M.D.
Carlsbad, New Mexico
08.2004 - 08.2011
- Scheduled patient appointments and managed daily office calendar.
- Greeted patients warmly and ensured a welcoming environment.
- Collected patient information and verified insurance details efficiently.
- Maintained accurate medical records in electronic health record systems.
- Coordinated referrals to specialists and followed up on patient needs.
Education
High School Diploma -
Carlsbad High School
Carlsbad, NM05-2005
Bachelor of Science - Business Management
Grand Canyon University
Phoenix, AZSkills
- Invoice processing
- Document organization
- Accounting software
- Financial reporting
- Scheduling management
- Office administration
- Vendor communication
- Records maintenance
- Compliance management
- Problem solving
- Attention to detail
- Team collaboration
- Time management
- Effective communication
- Office management
- Employee supervision
- Billing
- Clerical support
- Business administration
- Staff management
- Account reconciliation
- Proposal writing
- Scheduling and calendar management
- Administrative oversight
- Budgeting expertise
- Staff hiring
Timeline
Office Manager
M5 Energy
02.2023 - Current
Administrative Assistant
Carlsbad Municipal Schools
09.2011 - 01.2023
Medical Receptionist
Lisa Perkowski,M.D.
08.2004 - 08.2011
High School Diploma -
Carlsbad High School
Bachelor of Science - Business Management
Grand Canyon University