Aurora Xiong

Los Angeles,CA

Summary

Resourceful individual possessing outstanding prioritization, multitasking and planning abilities to juggle responsibilities. Systematic and methodical professional offering 3 years of hands-on experience handling various administrative duties and tasks in office setting.

Overview

years of professional experience

Work History

Mailroom Assistant

Entertainment 360

Los Angeles, CA

10.2023 - Current

Support staff with printing, mailing, and shipping requests as well as delivery runs. Handle and distribute incoming mail and packages.
Provide script or book coverage analysis as requested.
Act as cover for assistants, supporting manager's daily schedules by managing phones and calendars, and liaising with clients.
Perform receptionist duties as required, answering phones, greeting guests, and booking conference rooms.
Assist with kitchen duties as needed, keeping kitchen area clean and stocked with fresh coffee, drinks and snacks. Prepare beverage stations for conference room meetings.
Previous desk coverage: Darin Friedman, Evelyn O'Neill, Ryan Tunick, Courtney Tunney, Adam Marshall, Jill McElroy, Alexandra Holcomb, Brian Levy, Jessica Morgulis, Marc Mounier, Genevieve Penn and Justin Grey Stone.

Executive and Personal Assistant

Waypoint

Los Angeles, California

10.2022 - 06.2023

Organized personal and professional calendars with reminders for upcoming meetings and events.
Organized travel arrangements, including flights, transportation, and accommodation for executive and for employee trips and conferences.
Coordinated meetings between internal departments and external partners.
Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
Act as a liaison between the executive and internal teams, external partners, and clients.
Traveled to partner warehouses to assist with QA on products.
Researched and purchased gifts for clients and employees.
Ran personal errands as necessary such as laundry drop off and pick ups, package drop offs, and shopping.

Production and Office Assistant

Morex Fabrics

Los Angeles, CA

03.2021 - 10.2022

Maintain inventory schedules of pre-production and production orders to support sales team.
Owned full purchase order process from purchase request input to purchase order creation by working directly with vendors and sales team to ensure completeness and accuracy.
Drove delivery of production timelines by communicating and working directly with overseas vendors to meet client deadlines.
Answered phones and front door, assisting customers with product questions.
Updated and maintained WIP production sheet.
Data entry, file maintenance, maintain office organization.

Education

Bachelor of Arts - English Linguistics

University of Wisconsin - Milwaukee

Milwaukee, WI

01.2008

Skills

Calendar Management
Project Coordination
Administration Support

Microsoft Teams and Office
Adobe Creative Suites
Quickbooks

Languages

French

Professional

Japanese

Elementary

Timeline