Avion Vines
West Palm Beach,FL
Summary
Driven Legal Assistant with 4 years of experience in criminal and civil law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in any area of law.
Overview
10
10
years of professional experience
Work History
Legal Assistant
Office of GC ~ School Board of Palm Beach County
2023.09 - Current
- I am tasked with managing the calendar of 2-3 attorneys, coordinating and scheduling all depositions, as well as witness prep for trial and hearing
- I coordinate all plaintiff/respondent depositions
- I draft all notice of taking deposition and file them with the court when approved by attorney
- I draft all NPNP’s (Notice of Production for Non-Parties) and file with the court when approved by attorney
- In addition, with the NPNP’s: I draft the subpoenas for the facilities, send them to the process server, following up with unanswered request or denial letters, and keep a log of what records have and have not been received
- Save all pleadings and filings and other docs to our S drive
- Calendar all deadlines
- Manage and screen calls for the attorneys or other office related call
- I approve and submit all invoices to TPA to be paid
- Receive incoming summons, open and close all cases, open cases on our program CLIO, create case style with certificate of service and email service template for every case
- Attend trial and hearings if necessary
- Save and respond to 768 letters
- Assist with any additional task requested in the office outside of my core duties.
Release of Information Rep
Bethesda Hospital
2015.09 - Current
- Releasing medical information according to confidentiality guidelines, policies, and procedures to maintain confidentiality of health records information
- Reviewing patient’s medical record that all information has been entered correctly and no information is missing – Name, dates of service, signatures, consent form, etc
- Data entry – Inputting surgery procedure codes
- Mail – Certified and standard
- Patient provisioning – Registering patients for the portal
- Performing general clerical functions.
Victim/Witness Coordinator
Office of the State Attorney
2020.03 - 2023.09
- Liaison between the Assistant State Attorney and the victims/witnesses involved in the criminal cases prosecuted by the SAO
- Performed specialized public contact work in assisting those subpoenaed for court, collecting case information, and coordinating appearances of Law enforcement and civilian witnesses
- Scheduled and notified victims/witnesses of any required appearances and cancellations when applicable
- Explained to the victims and witnesses the process and the stages as the case moves through the court – Included is explaining the purpose of the subpoena and the importance of complying with it
- Managed ASA’s calendar by keeping up with upcoming appointments daily – as well as scheduling meetings via zoom, phone, or in person
- Managed a high volume of calls and email request with successful completion in a timely manner
- Maintained effective communication with attorneys, court personnel, victims, witnesses, LEO’s and all other parties relevant to assigned cases in both verbal and written form – followed by documenting the communication in the case notes
- Provided additional support when needed to the attorneys, victims, and witnesses.
Authorization /Check-in
Diagnostic Center of America
2017.05 - 2020.03
- Registering all incoming patients while embracing DCA core values
- Providing excellent customer services and patient care skills
- Obtaining Prior authorization from insurance carriers
- Monitoring and tracking patient authorization for any wrong codes or expired dates
- Sending out memo and request to doctors office when additional
- Benefit verifying with insurance provider
- Ability to multi-task while maintaining a high-level of detail-oriented accuracy
- Verify all patient information is accurate such as demographics, ordering physician, and correct exam is ordered
- Answering high volume phone line
- Making announcements
- Communicate w/ co-workers, Doctors, Techs, and Management
- Serving and assisting elderly patient
- Cleaning lobby.
Front Desk Receptionist/Scheduler
POM MRI & Imaging Center
2016.07 - 2017.01
- Welcoming patients, families, and visitors – While providing full front receptionist and administrative support
- Registering and processing patients
- Handling check-in tasks for patients
- Verifying accuracy and completeness of patient chart
- Entering patient demographics and insurance information into the system
- Helping disabled patients with physical difficulties
- Verifying insurance coverage
- Collecting co-payments
- Notifying the tech when the patient is ready
- Scheduling and coordinating appointments, tests, and procedures
- Confirming appointments and getting referral information
- Faxing completed exam reports to referring Doctor
- Assisting with preparing medical records for attorney/subpoena request
- Maintaining tidy front and back office.
Operation Agent
Airport Terminal Service
2014.08 - 2016.07
- Announcing flight status updates & information about gate change over airport PA system
- Coordinating with airport ops for extra gate usage-Diverted or delayed flights
- Printing out flight plan for pilots to review to ensure that the flight plan is correct
- Monitoring the weight & balance of the plane to ensure a safe flight
- Coordinating with airport vendors regarding fueling, catering, maintenance, etc
- Training new hire employees to ensure that proper safety work rules are followed, & working a flight is done correctly.
Education
Associate of Science - Paralegal Studies
Palm Beach State College
Lake Worth, FL05.2024
Skills
- Organizational and planning skills
- Communication Skills-Verbal and written
- Information gathering and time management
- Problem-solving
- Excellent customer service skills
- Scheduling/Planning
- Hard worker and team player
- Able to learn a new job or task very quickly
- Handle responsibility with minimal supervision in a fast-paced/multi-directional environment
- Focused ability to consistently accomplish objectives through organizational talents, attention to detail and meticulous follow-through; experience in handling sensitive and confidential matters and files
- Great at answering multi-line telephone system, monitoring and directing calls, taking messages and providing information
- Work well in team environment or in self-managed projects with little or no supervision
- Hard-working, honest and dedicated; ability to learn new tasks quickly
- Document drafting
- Litigation Support
- Criminal Law
- Civil Law
- Good Judgment and Decision Making
- Schedule Coordination
References
Available on request
Timeline
Legal Assistant
Office of GC ~ School Board of Palm Beach County
2023.09 - Current
Victim/Witness Coordinator
Office of the State Attorney
2020.03 - 2023.09
Authorization /Check-in
Diagnostic Center of America
2017.05 - 2020.03
Front Desk Receptionist/Scheduler
POM MRI & Imaging Center
2016.07 - 2017.01
Release of Information Rep
Bethesda Hospital
2015.09 - Current
Operation Agent
Airport Terminal Service
2014.08 - 2016.07
Associate of Science - Paralegal Studies
Palm Beach State College
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