AYANA GELIN
The Bronx,NY
Summary
Project Coordinator and Associate Project Manager with hands-on experience managing programs, productions, and community initiatives across nonprofit, education, and television environments. Proven ability to coordinate cross-functional teams, manage schedules and budgets, track deliverables, and implement systems that reduce delays, and improve execution. Known for operating effectively in fast-paced, high-pressure settings and consistently delivering projects on time and within scope.
Overview
3
3
years of professional experience
6
6
Certifications
Work History
Project Manager
Bronx House
Bronx, NY
10.2022 - 08.2024
- Planned, coordinated, and executed multiple concurrent extracurricular programs, managing schedules, resources, and deliverables to align with organizational youth development goals.
- Established timelines, assigned responsibilities, and tracked progress across internal staff, instructors, and external stakeholders to ensure consistent program delivery.
- Implemented structured scheduling and planning systems that reduced last-minute cancellations, improved resource utilization, and increased operational efficiency.
- Served as primary point of contact between parents, educators, and administrators, maintaining clear communication and resolving issues that could impact timelines or participation.
- Monitored program logistics and risks, proactively addressing conflicts to keep initiatives on schedule and within scope.
Assistant Production Manager
Raising Kanan
New York, NY
12.2023 - 03.2024
- Coordinated daily production assistant assignments across departments, ensuring coverage, communication flow, and alignment with production schedules.
- Supported production management by tracking call sheets, paperwork, and daily deliverables, contributing to the on-time execution of filming days.
- Anticipated operational needs and resolved issues proactively, minimizing on-set delays and maintaining production efficiency in a fast-paced environment.
- Collaborated closely with department heads and crew to support smooth day-to-day production operations.
Film Project Manager
Independent Short Film
New York, NY
11.2023 - 01.2024
- Managed end-to-end coordination of a short film project, including schedules, shot lists, crew assignments, and production timelines.
- Coordinated communication between directors, actors, and crew to align expectations and maintain workflow efficiency.
- Oversaw production logistics to ensure the project was delivered on time and within budget constraints.
- Provided script consulting to strengthen narrative structure, pacing, and dialogue, contributing to overall project quality and clarity.
Program Manager
Guns Down Life Up
The Bronx, NY
06.2021 - 04.2022
- Managed planning and execution of community-based violence prevention initiatives and hospital programs engaging over 200 participants.
- Coordinated vendors, volunteers, and internal teams to deliver events on schedule while maintaining alignment with organizational objectives.
- Oversaw program budgets for merchandise, marketing materials, and event logistics, ensuring cost control and efficient use of funds.
- Implemented structured extracurricular programming that increased youth participation by approximately 30%.
- Tracked program outcomes and ensured initiatives met defined engagement and impact goals.
Education
Graduate Certificate - Project Management
Google Coursera Project Management
10-2024
Graduate Certificate - Screenwriting
New York Film Academy
08-2023
Graduate Certificate - Creative Writing
Sarah Lawrence College
Bronxville, NY, US12-2019
In Progress -
PMP Certification
Skills
- Project coordination and execution
- Schedule and timeline management
- Cross-functional team collaboration
- Stakeholder communication
- Budget tracking and cost control
- Risk identification and issue resolution
- Logistics and operations management
- Process improvement and workflow optimization
Certification
Screenwriting Certification
Timeline
Assistant Production Manager
Raising Kanan
12.2023 - 03.2024
Film Project Manager
Independent Short Film
11.2023 - 01.2024
Project Manager
Bronx House
10.2022 - 08.2024
Program Manager
Guns Down Life Up
06.2021 - 04.2022
Graduate Certificate - Project Management
Google Coursera Project Management
Graduate Certificate - Screenwriting
New York Film Academy
Graduate Certificate - Creative Writing
Sarah Lawrence College
In Progress -
PMP Certification