Ayiana Hernandez
Temecula,CA
Summary
Detail-oriented Project/Bid Coordinator with experience in BOM extraction, bid log tracking, and proposal preparation. Skilled in Bluebeam, Microsoft Office, and document organization, with a focus on accurate, timely submissions.
Overview
4
4
years of professional experience
Work History
Project / Bid Coordinator
Walters Wholesale Electric Co.
Scripps Ranch, CA
12.2025 - Current
- Prepared bid packages for construction projects and subcontractor submissions.
- Reviewed drawings, specifications, and scope details to ensure bid accuracy.
- Coordinated bid deadline revisions and submission requirements to support sales team efforts.
- Collected quotes from vendors and subcontractors for proposal review.
- Maintained shared logs to track bid deadlines, addenda, and proposal documents for accurate submissions.
- Updated bid logs and maintained accurate proposal records.
- Handled parspec setup, BOM extraction, and workspace staging for quoting team data.
Purchasing Assistant
Fountain Heating and Air
Murrieta, California
06.2023 - 12.2025
- Negotiated vendor pricing and terms to obtain favorable agreements, enhancing cost-effectiveness for the organization.
- Coordinated with vendors to confirm pricing, availability, and delivery schedules.
- Verified invoices against purchase orders and received materials for accuracy, ensuring proper financial accountability.
- Managed parts inventory for heating and air projects through purchase records and stock lists to ensure accurate supply levels.
- Monitored stock levels to maintain adequate supply for ongoing work.
- Tracked missing material and shipments through vendor and customer communication.
- Facilitated material requests for technicians working on residential and commercial projects.
- Partnered with accounts payable to resolve invoice discrepancies.
- Kept records of purchases, pricing, and other key data.
- Supported HVAC purchase order processing for Fountain Heating and Air service and install teams.
- Reviewed and approved vendor invoices.
Administrative Assistant
Neal Electric
San Diego, California
11.2022 - 06.2023
- Facilitated communication of updates among field staff, supervisors, and vendors to enhance project coordination.
- Prepared reports, meeting notes, and correspondence for field management.
- Processed work orders, invoices, and time records, ensuring timely support for field teams.
- Monitored supply orders and office inventory to maintain efficient operations for field teams.
- Kept files, logs, and project documents accurate and organized.
- Supported onboarding, access requests, and paperwork for new field staff.
- Ensured correctness of forms to maintain compliance and accuracy before submission.
- Obtained precise measurements from construction plans to guide project execution. and material counts from plan sets.
- Submitted purchase requisitions to the procurement team.
- Assisted field personnel with paperwork, reports, and related tasks.
Education
University Studies: Humanities - English Language And Literature
Palomar College
San Marcos, CA06-2022
High School Diploma -
San Pasqual High School
Escondido, CA05-2019
Skills
- Bill of materials extraction
- Bid log tracking
- Proposal preparation
- Bluebeam proficiency
- Microsoft Office, Word and Excel
- Time Management
- Scheduling coordination
- Document organization
- Project prioritization
- Multitasking
- Adaptability
- Team collaboration
- Communication skills
- Professionalism
Timeline
Project / Bid Coordinator
Walters Wholesale Electric Co.
12.2025 - Current
Purchasing Assistant
Fountain Heating and Air
06.2023 - 12.2025
Administrative Assistant
Neal Electric
11.2022 - 06.2023
University Studies: Humanities - English Language And Literature
Palomar College
High School Diploma -
San Pasqual High School