Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Ayisa Reyes

Miami,USA

Summary

Detail-oriented and adaptable administrative professional with 6.5+ years of experience supporting executive-level operations in property management, legal, and real estate environments. Proficient in Microsoft Office Suite, document processing, client coordination, and executive support. Licensed real estate agent currently pursuing a Bachelor's in Interior Design. Eager to contribute organizational, communication, and problem-solving skills in a Property Associate role. Expertise in managing legal documentation and coordinating attorney schedules. Demonstrated success in supporting legal teams by drafting correspondence and maintaining case files. Proven ability to handle confidential information with discretion and efficiently manage multiple tasks.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Legal Administrative Assistant

Rubenstein Law
01.2024 - Current
  • Maintain communication with 200+ clients monthly, ensuring timely updates and document collection.
  • Request and track medical records for legal case files.
  • Process invoices to probate attorneys and legal vendors.
  • Assist attorneys in filing claims and managing critical legal documents.
  • Manage attorney calendars, scheduling key meetings and deadlines.
  • Review and upload daily correspondence via email, fax, and digital platforms.
  • Conduct audits to ensure case file accuracy and readiness.
  • Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Assisted in trial preparation, compiling critical documents and evidence for successful legal proceedings.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.

Executive Administrative Assistant

Vista Global Property Solutions
01.2016 - 12.2024
  • Supported day-to-day operations of a property management firm, coordinating schedules, tenant communications, and executive travel logistics.
  • Maintained detailed filing systems (electronic and paper) including contracts, leases, and maintenance requests.
  • Created and distributed correspondence, meeting minutes, and reports.
  • Processed invoices and prepared checks, assisting in accounts payable and financial tracking.
  • Scheduled and confirmed client and vendor appointments.
  • Utilized Microsoft Word, Excel, and PowerPoint for reporting and documentation.
  • Supported property-level project tracking and compliance documentation.

Receptionist

Beacon Council
11.2019 - 05.2020
  • Managed switchboard, routed calls, and scheduled appointments.
  • Greeted visitors and directed them to appropriate departments.
  • Maintained internal directories and meeting schedules.
  • Supported staff with document preparation and program coordination.

Education

Bachelor's Candidate - Interior Design

Miami Dade College
12.2023

Skills

  • Microsoft Word
  • Excel
  • PowerPoint
  • Calendar & Schedule Management
  • Client & Vendor Communication
  • File Auditing & Document Management
  • Invoice Processing
  • Legal and Property Admin Support
  • Fast & Accurate Typing (60 wpm)
  • Real Estate & Property Coordination
  • Office administration
  • File management

Certification

Licensed Real Estate Salesperson

Timeline

Legal Administrative Assistant

Rubenstein Law
01.2024 - Current

Receptionist

Beacon Council
11.2019 - 05.2020

Executive Administrative Assistant

Vista Global Property Solutions
01.2016 - 12.2024

Bachelor's Candidate - Interior Design

Miami Dade College

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