Administrative Assistant
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Greet and assist visitors, ensuring a positive and professional first impression.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Handle incoming and outgoing mail, emails, and faxes.
• Manage visitor access.
• Daily copy, scan and print as needed.
• Manage daily staff meals ordering, setup and keeping track of budget.
• Provide administrative support cross functionally to various departments
• Human Resources document filing and light on boarding / off boarding tasks.
• IT daily run through of iPads and TVs in meeting rooms / shipping and handling of laptops and iPads to field staff.
• Marketing Ad hoc projects such as flier printing and shipping materials.
• Ad hoc projects such as meeting materials, shipping sales staff uniform orders, office supply requests.
• Scheduling and calendarmanagement
• Schedule appointments, meetings, and conference rooms using Microsoft Outlook and Teams.
• Assist in the preparation of meeting rooms, including arranging equipment and materials.
• Daily copy, scan and print as needed for meetings.
• Create, modify, and maintain documents using Microsoft suite.
• Organize and maintain electronic and paper filing systems such as SharePoint.
• Process day-to-day vendor invoices timely.
• Maintain inventory of office supplies and coordinate reordering when necessary.
• Manage all office maintenance to include, submitting work orders and scheduling repairs for general office space and equipment.
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
• Manage overall appearance of office and meeting room furniture.
• Light lifting of shipping boxes and office desks / chairs up to15lbs.
• Daily maintenance of hot beverage machines.
• Daily office canteen duties - light tidy up to ensure the canteen is always presentable.
• Create and maintain all documented office procedures
• Complete and stay current on all appropriate compliance requirements
