Detail-oriented professional with strong organizational and customer service skills. Experienced in managing appointments and supporting team operations. Committed to enhancing office efficiency and patient satisfaction.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Assistant Office Administrator
Mental Health Resolutions, LLC
Newport News, Virginia
08.2023 - Current
Verify insurance coverage, and collect co-pays.
Answer incoming calls, schedule appointments, and manage calendars for all providers.
Generate invoices for services rendered.
Maintain office cleanliness by restocking supplies and performing cleaning duties.
Transmit medical records and other correspondence via mail, email, or fax.
Assist new patients in completing intake paperwork, and scan insurance/ID cards into the patient's chart.
Assist the patient by providing referrals to other agencies for additional support.
Support HR in the onboarding and training process for new employees.
Coordinate staff meetings.
Participate in local community events to provide general information about the company.
Oversee the office in absence of the Office Director.
Second Assistant Manager
Yankee Candle Co, Inc.
Newport News, Virginia
10.2020 - 11.2023
Coordinated training sessions for new team members on company policies.
Implemented visual displays to enhance customer engagement in-store.
Resolved customer inquiries and complaints with effective problem-solving skills.
Generated reports detailing sales trends and other relevant data for management review.
Performed procedures for receiving, stocking, and displaying merchandise.
Supervised employees in all aspects of job performance by providing guidance and direction.
Monitored cash register transactions to ensure accuracy of funds received.
Performed the opening and closing procedures of the store.
Processed customer online and shipping orders as received.
Front Office Assistant
Universal Mental Health Services, LLC
Newport News, VA
04.2022 - 08.2023
Answered incoming calls, responded to voicemails, and transferred calls as needed.
Maintained a clean front office environment, including the lobby area.
Completed the intake process for new clients, and scheduled follow-up appointments.
Greeted customers and assisted with inquiries.
Performed the opening and closing procedures of the front office.
Managed patient scheduling and appointment confirmations for mental health services.
Collect co-pays for services rendered.
Report to the Office Manager for an additional task.
Assistant Store Manager
Tropical Smoothie Cafe
Newport News, VA
04.2019 - 07.2021
Supervised daily operations and team performance at a popular smoothie cafe.
Trained staff on customer service standards and smoothie preparation techniques.
Oversaw daily cash handling procedures, reconciling discrepancies as necessary.
Managed inventory levels and placed orders to maintain product availability.
Assisted in maintaining cleanliness and organization throughout the store environment.
Managed the day-to-day operations of the store, including customer service, inventory management, and staff scheduling.
Coordinated quarterly team meetings.
Education
Certified Medical Administrative Assisting - Certification
New Horizons Regional Education Center
Hampton
03-2022
High School Diploma -
Warwick High School
Newport News, VA
06-2020
Skills
Appointment scheduling
Insurance verification
Patient intake
Staff training
Problem solving
Organizational skills
Database entry
Office administration
Workflow management
Customer service
Cash handling
Patient charting
Check-in management
Certification
BLS CPR/FIRST AID + AED Certification (August 2023)
Timeline
Assistant Office Administrator
Mental Health Resolutions, LLC
08.2023 - Current
Front Office Assistant
Universal Mental Health Services, LLC
04.2022 - 08.2023
Second Assistant Manager
Yankee Candle Co, Inc.
10.2020 - 11.2023
Assistant Store Manager
Tropical Smoothie Cafe
04.2019 - 07.2021
Certified Medical Administrative Assisting - Certification