Azriel Shields
Saint Albans,NY
Summary
Experienced operations and administrative professional with expertise in various skills such as project and office management, expense tracking, travel and schedule coordination. Extremely comfortable working across multiple workstreams to meet overall company and client needs. Quick learner, organized and dependable with sharp communication skills, proven track record of success and efficiency.
Overview
8
8
years of professional experience
Work History
Office Operations and Administration
OrCam
10.2022 - 08.2024
- Provided exceptional administrative support to North America team, including special projects assigned by Vice President, preparation of presentations, spreadsheets, meeting notes and documentations
- Managed the procurement process with global team from requisition to payment, ensuring timely deliveries and accurate invoicing
- Prevented shortages of office stock with regular inventory assessments of supplies including ordering, stocking and shipment receiving
- Expedited order fulfillment by accurately picking, packing, and shipping marketing materials to North America team and dealers for monthly conferences and events attended throughout the US
- Booked travel arrangements and processed travel expenses and reimbursements for North America team and dealers
- Improved administrative policies by implementing new filing systems and document management processes resulting in a 30% increase in productivity
- Optimized use of available resources with thorough budget management for office supplies, and event planning costs. Identified cost-saving opportunities decreasing overhead by 10% each year
- Ensured seamless integration of new team members with comprehensive onboarding materials and ongoing support throughout their initial transition period
Operations Coordinator
Katz Media Group
04.2018 - 10.2022
- Oversaw office operations by collaborating with 2 other coordinators to provide administrative support for Senior Executive team of 8 members
- Spearheaded multiple tasks simultaneously for various advertisements agencies and radio stations using proactive, organized and collaborative approach for managing needs
- Maximized flow of 10,000+ national radio orders annually by generating spot schedules, sales proposals, invoices and contract confirmations increasing productivity for over 4 years
- Created detailed expense reports and coordinated travel arrangements by booking airfare, hotel and ground transportation for President
- Supervised small office tasks such as ordering and stocking inventory when needed, checking in visitors, updating contact info in company wide databases and mailing and receiving packages
- Participated with other internal departments, including nationwide offices, and maintained ownership of special projects to ensure completion in timely manner
Administrative Assistant
VA New York Harbor Healthcare System
06.2016 - 04.2018
- Administered clerical duties for 2 Senior Executives such as complex calendar management and filed confidential patient database
- Interacted with building staff to ensure all facilities were operating efficiently and safely
- Served as office receptionist by answering phones promptly and directing calls to correct offices; greeted visitors, gathered nature of visit and contacted
necessary personnel upon arrival - Arranged appointment scheduling and quarterly meetings for SA team; secured conference rooms, prepared audio/ visual needs, and produced appropriate
documents needed for all meetings - Assisted in planning and execution of various monthly events including; catering, set-up and break-down, physical and digital fliers
- Maintained office inventory and replenished stock as needed
Education
Bachelor of Science - Marketing
Howard University
Washington, DC05.2017
Skills
- Microsoft Office
- Microsoft Teams
- Google Suite
- Concur
- SalesPro32
- Digital Marketing
- Intuit QuickBooks
- Qliksense
- Data Entry
Timeline
Office Operations and Administration
OrCam
10.2022 - 08.2024
Operations Coordinator
Katz Media Group
04.2018 - 10.2022
Administrative Assistant
VA New York Harbor Healthcare System
06.2016 - 04.2018
Bachelor of Science - Marketing
Howard University
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