Babs Karney
Denver,USA
Summary
Executive Assistant with 10+ years of experience, adept at managing office operations and providing top-tier administrative support. Skilled in digital filing systems, vendor relationships, and cross-department coordination, enhancing workflow efficiency. Proficient in Microsoft Office, Google Workspace, and event planning, eager to drive organizational success through strategic collaboration with leadership.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Forbes Partnership
09.2023 - 11.2024
- Implement and maintain digital filing in Google Drive system for 30+ properties, ensuring confidentiality
- Manage vendor relationships and contracts per job site compliance and budget
- Process accounts payable and receivable in Quickbooks Online
- Coordinate job site needs with vendors, including dumpsters, fences, and portable toilets
- Oversee business insurance and license renewals, applications, and payments through Secretary of State and City of Denver
- Provided comprehensive administrative support to Owner, COO, and Project Managers, streamlining operations and improving efficiency
Operations Manager
Wonderstruct
03.2022 - 09.2023
- Transitioned from Creative & Executive Assistant to Operations Manager in 2023
- Developed and implemented operational policies with executive team, aligning with company goals, including creating SOP and employee handbook policies
- Facilitated interdepartmental communication, ensuring seamless organizational workflow, utilizing Monday.com, MS365, and MS Teams
- Collaborated with leadership to anticipate client needs and optimize labor planning
- Managed executive calendars and coordinated high-level meetings efficiently
- Organized events, including travel and venue arrangements, enhancing company presence
Production Associate
OXB Jewelry
08.2020 - 12.2021
- Fabricated jewelry from raw gold and silver, ensuring high-quality craftsmanship and precision
- Processed individual orders in Shopify, consistently meeting KPI targets and enhancing customer satisfaction
- Fulfilled wholesale orders for major retailers like Anthropologie and Urban Outfitters, boosting company reputation
- Participated in new product launches, contributing to innovative designs and market expansion
- Worked closely with team members to streamline production processes, fostering a cooperative environment and improving overall efficiency
Office Administrator
Brighten Up Painting
09.2018 - 08.2020
- Prepared bid proposals, change orders, and contract amendments for 30+ commercial projects
- Generated financial reports, completed progress billing, and settled vendor invoices monthly
- Processed accounts payable for subcontractors and employees, ensuring timely payments
- Managed administrative tasks including filing, scheduling, and document organization
- Utilized Jonas Premier and Procore for efficient project management and documentation
Shift Supervisor
High Point Creamery
06.2016 - 01.2019
Consignment Associate
Act II Consignment
08.2017 - 06.2018
Administration Assistant
FluentStream Technologies
06.2015 - 08.2017
- Facilitated operational and administrative inquiries for 40 staff, ensuring smooth workflow
- Processed customer orders and shipping, supporting onboarding and customer service departments
- Performed clerical duties including photocopying, faxing, mailing, and scanning documents
- Handled phone calls professionally, responding to customer inquiries promptly
- Managed office cleanliness, supplies inventory, and maintained equipment efficiently
Operations Assistant
Buffalo Exchange
06.2012 - 06.2015
- Coordinated operational and administrative tasks for a 40-member team, ensuring smooth workflow and effective communication, utilizing Slack and Salesforce
- Collaborated with COO on financial reports for 49 stores, ensuring accuracy and timeliness
- Managed travel logistics for 9 area managers, optimizing schedules and reducing costs
- Coordinated 4-6 company events annually, handling all logistics to ensure seamless execution
- Monitored fashion trends and regional inventory needs, enhancing stock relevance
Education
PROJECT MANAGEMENT -
CSU Global
10-2025
GRAMMAR LAB -
UCSD Extended Studies
06.2023
School of Visual Arts - Film and Screenwriting
School of Visual Arts
New York, NY06-2008
Skills
- InDesign
- Excel
- Powerpoint
- Microsoft Office
- Time Managementd
- Mondaycom
- Trello
- Slack
- Hubspot
- Quickbooks Online
- Project Management
- Event Coordination
- Budget Management
- Conflict Resolution
- Data Analysis
- Adobe Photoshop
- SOP
Certification
- Public Notary, Colorado, 09/2018-10/2026
- Adobe Certified Professional in Print & Digital Media Publication Using Adobe InDesign, 04/2023-04/2026
Timeline
Administrative Assistant
Forbes Partnership
09.2023 - 11.2024
Operations Manager
Wonderstruct
03.2022 - 09.2023
Production Associate
OXB Jewelry
08.2020 - 12.2021
Office Administrator
Brighten Up Painting
09.2018 - 08.2020
Consignment Associate
Act II Consignment
08.2017 - 06.2018
Shift Supervisor
High Point Creamery
06.2016 - 01.2019
Administration Assistant
FluentStream Technologies
06.2015 - 08.2017
Operations Assistant
Buffalo Exchange
06.2012 - 06.2015
GRAMMAR LAB -
UCSD Extended Studies
PROJECT MANAGEMENT -
CSU Global
School of Visual Arts - Film and Screenwriting
School of Visual Arts
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