Administrative Assistant
Hewlett-Packard, via KForce
04.2019 - Current
- Managing daily admin in a supportive, efficient, and effective way that includes the following, amongst Ad Hoc requests/tasks:
- Arrange and manage team meetings and meals
- Travel arrangements as requested – Concur
- EEM – for managers on Workday
- Arrange meetings, venues, catering menus, presentation equipment, and office supplies for all team members
- Establish new customer database and send out 1K+ welcome kits for owners of home-based business printers
- Arrange all department interviews for potential employees
- Send out welcome kits to new employees
- Purchase equipment as needed
- Order and track new PC’s for new employees
- Create and manage all new Purchase Orders and renewal of software licenses as required
- Create new Purchase Orders for HP printers for testing
- Send and manage printers to international vendors for testing
- Arrange quarterly lunches for 12 teams
- Arrange pre-paid labels through UPS
- Assist with SOW’s (statement of work) and AP (accounts payable) queries
- Download and reconcile PCard (purchase card) invoices
- Maintain Instant Ink org chart and PDL’s (public distribution lists) (X18)
- Log calls to IT when assistance is needed
- Order and distribute HP swag for engineers
- Arrange flowers or baby gifts for new editions to the family
- Log calls for CREWS assistance
- Arrange off-site events
- Arrange and distribute gifts for team members
- Move champion
- Spotlight Awards – manage nominations and create presentations monthly
