Bailie Belcher
Squaw Valley,CA
Summary
Well-rounded professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands.
Overview
9
9
years of professional experience
Work History
Office Manager
Ananta USA (Pride staff)
Fresno, CA
05.2024 - Current
- Supervised staff members, organized schedules and delegated tasks.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Assisted in developing budgets for departmental expenses.
- Assisted in recruiting, onboarding and training new employees.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Responded to customer inquiries via phone or email in a professional manner.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Ensured compliance with applicable laws regarding employment practices.
- Processed payroll accurately ensuring all employees were paid on time.
- Maintained filing system for records, correspondence and other documents.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Organized company events including holiday parties, team building activities .
- Developed effective communication strategies between departments within the organization.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Maintained accurate records of employee information in HR database system.
- Monitored compliance with Generally Accepted Accounting Principles.
Office Manager
Eslinger Biodiesel Inc.
06.2023 - 03.2024
- Responsible for overseeing all administrative functions within the biodiesel refinery
- This includes managing office supplies, ordering equipment, and maintaining office facilities
- Financial Management: Responsible for managing budgets, invoices, and purchase orders for the biodiesel refinery, as well as AR, & AP and all bookkeeping
- Issuing Payments Via Check, EFT, Wire and over-the-phone
- HR Management: Responsible for the HR department, ensuring that all employee-related matters are dealt with efficiently
- Including employee insurance benefits, state reporting, and handling confidential material
- Implementing and controlling all LMS systems as well as employee progress
- Communication: Maintain open communication lines between the management team and the employees
- They will be responsible for disseminating information to employees, coordinating meetings, and ensuring that all communication channels are open and functioning efficiently
- Health and Safety: Responsible for ensuring that all health and safety regulations are met within the biodiesel refinery
- They will work closely with the safety department to ensure that all employees are aware of safety procedures and are following them.
Accounts Payable Coordinator
Electronic Recyclers International
Fresno, CA
06.2022 - 03.2023
- Receive vendor invoices
- Verify the invoice with proper packing slips and management approvals
- Code and enter invoices into accounting software
- Accounts Payable for processing on the 1st and 15th of each month
- Send accounts payable venders aging to COO daily
- Process checks for Collector payments daily
- Reconcile vendor statements with outstanding invoices
- Send a daily check log to the Controller daily
- Assist Controller with monthly reporting and reconciliations
- Assist Controller with verification of Liquidation Connect payables
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents
- Reconcile or note and report discrepancies found in records.
Administrative Accounts Payable
Linmore LED Labs, Inc.
Fresno, CA
10.2020 - 06.2022
- Administrative duties include Answering phones & directing calls to correct departments, checking in walk-in appointments & helping walk-in customers/guests
- Ordering & keeping office supplies stocked and organized
- Keeping AR & AP Files organized throughout the year
- Hosting company holiday activities such as Christmas parties etc
- Organizing lunches & dinners for Meetings and meeting attendees
- Accounts Payable Duties include Receiving, Entering, coding & posting invoices
- Contact with Multiple vendors regarding statements and invoicing
- Reconciling vendor accounts, Month-end Close & Reconciliation
- Maintaining AP records and paying invoices
- Issuing weekly Checks & EFT Cash Disbursements.
Administrative Assistant
Conam Management
Fresno, CA & Remote
08.2018
- Receiving & distributing mail
- Preparing Shipments, taking supply orders, making supply runs
- Close communication/assistance with Accounts Payable and Staff Accountants
- Running expense reports daily, putting together spreadsheets
- Preparing meetings
- Filing reports and handling Data Storage
- Communicating with vendors
- Preparing and mailing out weekly checks
- Making money deposits twice a week, and office supply shopping
- Maintain lists for bank accounts, contacts and property information.
Operations Coordinator
Exclusive Wireless
Fresno, CA
09.2017 - 05.2018
- Talking & setting up repairs and appointments with vendors
- Answering Phones, distributing mail, keeping operations organized, speaking with town officials for licenses, permits, and event setting
- Communicating with team members for retail store repairs throughout multiple states
- Communicating with property management efficiently.
Front Desk Receptionist
Thomco Insurance Associates
Fresno, CA
06.2015 - 04.2017
- Answering & directing calls to proper departments, Customer Service, incoming & outgoing mail
- Keeping the break room stocked and organized
- Keeping the supply room stocked and organized.
Education
Bachelor of Business - Business Administration
Southern New Hampshire University
12.2021
F. - Psychology
Fresno City College
Fresno, CA09.2015
Diploma -
Buchanan High School, Center for Advanced Research and Technology CART
Clovis, CA06.2013
High School Diploma -
Center For Advanced Research And Technology
Clovis06-2013
Bachelor of Science - Business Administration And Management
Western Governors University
Salt Lake City, UTSkills
- Interpersonal People Skills
- Skilled in
- Microsoft Word & Excel
- Public Speaking Skills
- Organizational Skills
- LMS Software
- QuickBooks Online & Software
- Yardi
- Applied Technologies
- IQMS
- NAV systems
- Prosperity LMS Training systems
- ISolved Employee Self Service platform
- Ease Health insurance Benefit Platform
- Contract Administration
- Data Entry
- Office Management
- Bookkeeping
- Employee Supervision
- Workforce Management
- Staff hiring
- Policy Development
- Supply Management
- Staff Management
- Inventory Control
- Team Supervision
- Customer Service
- Compliance Monitoring
- Billing
- Administrative Support
- Operations Management
- Financial Reporting
- Banking operations
References
Shari Carpenter - 559-779-1574
Rachel Rousey - 559-960-2225
Mikayla Bass –760-878-8712
Timeline
Office Manager
Ananta USA (Pride staff)
05.2024 - Current
Office Manager
Eslinger Biodiesel Inc.
06.2023 - 03.2024
Accounts Payable Coordinator
Electronic Recyclers International
06.2022 - 03.2023
Administrative Accounts Payable
Linmore LED Labs, Inc.
10.2020 - 06.2022
Administrative Assistant
Conam Management
08.2018
Operations Coordinator
Exclusive Wireless
09.2017 - 05.2018
Front Desk Receptionist
Thomco Insurance Associates
06.2015 - 04.2017
Bachelor of Business - Business Administration
Southern New Hampshire University
F. - Psychology
Fresno City College
Diploma -
Buchanan High School, Center for Advanced Research and Technology CART
High School Diploma -
Center For Advanced Research And Technology
Bachelor of Science - Business Administration And Management
Western Governors University
Similar Profiles
Ralph WoodallRalph Woodall
General Laborer at Pride StaffGeneral Laborer at Pride Staff
Cassandra LloydCassandra Lloyd
Warehouse Laborer at Pride StaffWarehouse Laborer at Pride Staff
Veronica LoeraVeronica Loera
Receptionist/Accounts Receivable at Pride Staff Temporary AgencyReceptionist/Accounts Receivable at Pride Staff Temporary Agency