Barbara Gricco

• Created a welcoming office environment by maintaining clean, organized spaces for staff use.
• Updated reports, managed accounts, and generated reports for company database.
• Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
• Handled day-to-day accounting processes to drive financial accuracy.
• Used advanced software to prepare documents, reports, and presentations.
• Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
• Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.

MIP System Upkeep:

Input and keep current Vendor and Customer Account databases

Accounts Payable:

Input invoices and check requests

Code and input monthly recurring payment in MIP

Code and input selected direct debits

Receive coded direct debit from team member; input in MIP

Enter replenishment slips in AP (petty cash, food voucher)

Post AP inputs in MIP

Print checks

Print check register and AP reports

Attach checks to invoices/supporting documents

Have checks signed by CEO, CFO or COO

Separate signed checks

Stuff and mail check

File remittance copy with supporting documents

Maintain onsite/offsite storage of AP/AR Files

Cash Controls:

Receive, code and scan checks and receipts into bank accounts

Receive and confirm currency and coin receipts

Maintain and inprest petty cash fund; replenish as needed

Maintain food cards, replenish as needed

Process and distribute petty cash and/or food card requests

Maintain Excel-based sub-ledger for:

Petty cash

Food cards

Outstanding check request receipts

Track outstanding CLA food card requests for

TImely return of receipts and change (2 weeks)

Reconcile receipts and change original requests; and resolve differences

Monitor funds on postage meter and replenish as needed

Maintain operating account outstanding checks list. Resolve uncashed checks older then 6 months

Accounts Receivable

Recieve customer billing

RM&BD

CLA billing

Adult billing

Input customer payment into MIP

Receive and book ACH transactions

Input required adjusting entries - credit memo

Print and file AR batch transaction reports

Month End closing and year end audits

Work with team to reconcile bank to MIP balances

Work with team to reconcile AR tie-in issues

Pull requested AP/AR documentation for auditors

• Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
• Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
• Supervised staff and delegated tasks to maintain positive, productive administrative operations.
• Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
• Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
• Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
• Trained employees in company and regulatory compliance requirements to promote conformance.
• Greeted visitors, employees and clients politely and professionally for excellent reception service.
• Developed and implemented improved filing systems for enhanced order and accuracy.
• Interviewed, recruited and onboarded new staff for high-performing administration teams.