Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Barbara Haddad-Saba

Quincy,MA

Summary

Executive–level managerial/research assistant and focusing on the comprehensive needs of all levels of management, specializing in multi-faceted communications, management and organization support. Successfully and diplomatically collaborates with all internal and external stakeholders, while managing expectations on a linear or vertical scale, with proven diplomacy, emotional and cultural intelligence, whilst partnering deeply with executives and teams. Effectively performs under pressure where decisiveness is critical and essential.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Executive–level managerial/research assistant

  • Successfully and diplomatically collaborates with all internal and external stakeholders, while managing expectations on a linear or vertical scale, with proven diplomacy, emotional and cultural intelligence, whilst partnering deeply with executives and teams.

AstraZeneca (contract)
03.2023 - Current
  • Complete support of Oncology Data Science Executive Directors and Oncology Data Science teams in Boston, Cambridge, UK and Gaithersburg, MD
  • Responsible for all executive conference and meeting planning, execution, travel and attendance in all global locations and time zones; own attendance often required; accompanying executives on travel where warranted.

Executive Assistant

Sanofi
05.2022 - 03.2023
  • Supporting digital senior leadership teams in maintaining operational excellence and is a key interface to team members, and internal and external contacts and stakeholders, establishing and maintaining the professional interface/impression of the 3 functions; technical and clerical tasks and activities in an international environment between different sites locations around the world
  • My role includes thoughtfully, collaboratively, and accurately handling complex or confidential topics (such as purchases, budget tracking, expenses, agenda topics, ad-hoc reports, and specially assigned projects) and working within the system in a resourceful, courteous, and professional manner to accomplish reasonable work goals
  • The role requires flexibility in response to process change and adapting to and accommodate new methods and procedures.

Sr. Administrative Assistant

Sanofi
09.2019 - 06.2022
  • Complete administrative responsibilities to Head of Medical Affairs, International and China, Specialty Care)
  • Consistently on-call during current ad-interim period with Greater Gulf, supporting all aspects of team communications across many global time zones and overlapping purposed teams
  • Organizing and execution of intricate Town Halls where real-time communication and support is vital
  • Diplomatically handles a diverse team where competing priorities are always the challenge
  • Typical heavy calendaring, travel and expense, and all manager/team needs under the umbrella of Assistant
  • Risen to recent challenges in change in management reporting to Dubai office from Boston/Cambridge across several business time zones
  • Develop and execute

Flybits
03.2015 - 06.2017
  • Consistently managing a full and rapidly-changing calendar, organizing complex travel for CEO to see multiple customers in the US and Europe, organizing and preparing for Board meetings, and setting meetings with potential Flybits partners; proactive planning and judgement calls; handled projects such as competitive research and evaluating software for use in customer support and trouble ticketing
  • Supported CEO and other key team members from Boston, and Palo Alto, and called to Toronto several times to work together in person.

Year of Volunteering
01.2013 - 01.2014
  • Working toward the mental health of refugees

Assistant to Senior Executive

Fidelity Investments
05.2007 - 05.2011
  • Provided multi-faceted, Executive level and personal assistance on a rotating basis including the following positions and their teams: President, CEO, Chairman and Vice Chairman Chief Auditor, Fidelity Investments Fidelity Chief General Counsel-Funds Functioned as executive administrative manager working remotely from one location while operating 3 global offices for highly engaged, visible senior management executives
  • Handled complete personal and business needs including all international and domestic travel, (commercial and private), expense reporting, scheduling, seminar planning, visa requirements for all travel, visiting executives, and graduate apprentices
  • Organized all levels of communications, public and private, including press releases
  • Acted as project manager for apprentice MBA students, including managing HTML pages for the groups.

Education

B.A. - Political Science, Art History

Wellesley College
Wellesley, MA

MFA - Voice, Drama

London Academy of Music and Dramatic Art
London, UK

Skills

  • MS Office, (Word, Excel, PowerPoint, Outlook, MS Teams, SharePoint, Visio Experience with all current systems, CONCUR, SharePoint, Smartsheet, all cloud technology, all video conferencing platforms; embraces new software applications, and other open source applications, social media platforms Fluent in Arabic, proficient in French Systems thinker who appreciates quantitative and qualitative approaches to problem solving and quick to adapt to new technology Strong writer and editor

Certification

  • Paralegal certificate, Northeastern University


Timeline

AstraZeneca (contract)
03.2023 - Current

Executive Assistant

Sanofi
05.2022 - 03.2023

Sr. Administrative Assistant

Sanofi
09.2019 - 06.2022

Flybits
03.2015 - 06.2017

Year of Volunteering
01.2013 - 01.2014

Assistant to Senior Executive

Fidelity Investments
05.2007 - 05.2011

Executive–level managerial/research assistant

B.A. - Political Science, Art History

Wellesley College

MFA - Voice, Drama

London Academy of Music and Dramatic Art

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Barbara Haddad-Saba