Summary
Overview
Work History
Education
Skills
Timeline
Hi, I’m

Barbara Hodge

Hoover,AL
Barbara Hodge

Summary

Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement.

Well-rounded professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands.

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

2019
years of professional experience

Work History

Holifield Clinic, LLC
Demopolis, Alabama

Office Manager
11.2009 - 12.2018

Job overview

  • Developed and implemented office policies and procedures.
  • Assisted with the preparation of budgets, forecasts and financial statements.
  • Supervised staff members, organized schedules and delegated tasks.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Maintained filing system for records, correspondence and other documents.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Provided administrative support to management team including preparing reports and presentations.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
  • Processed payroll accurately ensuring all employees were paid on time.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Organized company events including holiday parties, team building activities .
  • Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
  • Ensured compliance with applicable laws regarding employment practices.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Provided training to new hires on office policies and procedures.
  • Managed office inventory and placed new supply orders.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Used judgment and initiative in handling confidential matters and requests.
  • Coded and entered daily invoices with in-house accounting software.
  • Managed office budget to handle inventory, postage and vendor services.
  • Remained calm and professional in stressful circumstances and effectively diffused tense situations.
  • Interviewed prospective employees and provided input to HR on hiring decisions.

Holifield Clinic, LLC
Demopolis, Alabama

Nursing Assistant
11.2009 - 12.2018

Job overview

  • Collected specimens for laboratory testing such as urine samples and blood draws.
  • Performed basic nursing skills such as changing wound dressings and administering enemas.
  • Prepared treatment rooms for examinations by stocking them with necessary supplies and ensuring that all equipment was in proper working order.
  • Maintained patient records accurately by documenting daily activities and changes in conditions or treatments.
  • Provided assistance to medical staff during tests, treatments and emergency procedures.
  • Assessed vitals and noted medical information to report changes to nursing staff and physicians.
  • Engaged with patient family and friends to provide courteous visit experience.
  • Safeguarded patient privacy with strict adherence to HIPAA protocols.

Bryan Whitfield Memorial Hospital
Demopolis, Alabama

Administrative Assistant

Job overview

  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Developed and implemented processes to ensure accurate and timely payroll processing.

Education

Demopolis Academy
Demopolis, Alabama

High School Diploma
05-1993

University of West Alabama
Livingston, AL

Some College (No Degree) from Nursing

University of West Alabama
Livingston, AL

Some College (No Degree) from Elementary Education

Skills

  • Billing
  • Staff hiring
  • Vendor engagement
  • Bookkeeping
  • Scheduling
  • Payroll and budgeting
  • Credit and collections
  • Scheduling and calendar management
  • Clear oral/written communication
  • Banking operations
  • Mail handling
  • Policy and procedure modification

Timeline

Office Manager

Holifield Clinic, LLC
11.2009 - 12.2018

Nursing Assistant

Holifield Clinic, LLC
11.2009 - 12.2018

Administrative Assistant

Bryan Whitfield Memorial Hospital

Demopolis Academy

High School Diploma

University of West Alabama

Some College (No Degree) from Nursing

University of West Alabama

Some College (No Degree) from Elementary Education

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Barbara Hodge