Barbara Reynolds
Cordova,TN
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Resourceful and experienced worker offering expertise in customer service, and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
21
21
years of professional experience
Work History
Executive Assistant
St Jude Children's Research Hospital
06.2014 - 02.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
Executive Assistant
Bjc Heathcare
08.2008 - 04.2014
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Executive Administrative Assistant
Meharry Medical School
02.2002 - 03.2007
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Education
No Degree - Business Administration
University of Memphis
Memphis, TNSkills
- Executive/Administrative Support
- Schedule & calendar planning
- Meeting planning
- Office Management
- Strong Problem Solver
- Travel Coordination
- Filing and data archiving
- Invoice Processing
- File Organization
- Travel Itineraries
- Supply Ordering
- Time Management
Timeline
Executive Assistant
St Jude Children's Research Hospital
06.2014 - 02.2023
Executive Assistant
Bjc Heathcare
08.2008 - 04.2014
Executive Administrative Assistant
Meharry Medical School
02.2002 - 03.2007
No Degree - Business Administration
University of Memphis
Similar Profiles
Joshua GarmonJoshua Garmon
Senior Advisor, Area Development at ALSAC St. Jude Children's Research HospitalSenior Advisor, Area Development at ALSAC St. Jude Children's Research Hospital
Elizabeth Richardson GallimoreElizabeth Richardson Gallimore
Clinical Staff Pharmacist II at St. Jude Children's Research HospitalClinical Staff Pharmacist II at St. Jude Children's Research Hospital
SEAN FERNANDEZSEAN FERNANDEZ
Sr. Communication Strategy Specialist at St. Jude Children's Research HospitalSr. Communication Strategy Specialist at St. Jude Children's Research Hospital
Katy O'TooleKaty O'Toole
Executive Director at ALSAC St. Jude Children's Research HospitalExecutive Director at ALSAC St. Jude Children's Research Hospital
Daiyah WalkerDaiyah Walker
Diesel Technician II at Penske Truck LeasingDiesel Technician II at Penske Truck Leasing