Barbara Sheldon
Gilbert,AZ
Summary
Proactive leader with strengths in communications and collaboration. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Dependable candidate successful at managing company and client priorities with a positive attitude.
Overview
38
38
years of professional experience
1
1
Certification
Work History
Cost Manager Analyst I - Supervisor
Faithful+Gould
06.2017 - Current
- Manages and organizes weekly/monthly financial reports for 60 third party site wide contractors.
- Collaborates with project controls, project management, finance, and operations personnel to expedite and trace purchase and change order status
- Facilitates and manages data inputs and changes across multiple projects under strict deadlines
- Processes purchase orders and change requests in SAP following standard operating procedures
- Collaborates with Project Managers to implement site wide based invoice processes and tracking systems
- Facilitates weekly client meetings for supplier review of invoicing, funding, and review of labor/supply requests
- Manages site wide projects for direct funding on project purchase orders
- Evaluates contractors proposals for prospective labor/supply requests for monthly and quarterly funding client approvals
- Manages two company mailboxes for invoicing process and fund requests.
- Liaison between client and trade contractors
- Developed invoicing log utilized for invoice project allocations on monthly payout cycle.
- Provides status updates for change order requests by creating or updating reports within Excel and meetings through Teams
- Supervises team support and approves timesheets on site wide project
- Developed new onboarding process for new employees on site
- Developed training processes documents for new employee training and development
Administrative Assistant
Chandler Unified School District
03.2011 - 05.2017
- Provided administrative support for 90 school staff and administration
- Organized and maintained physical and digital files for staff and district approved vendor services
- Managed physical and digital staff files
- Executed record filing system to improve document organization and management
- Completed forms, reports, logs and records to quickly handle all documentation for district office requests
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Recorded new hires, transfers, terminations, changes in job classifications for site and district human resources files.
- Developed, organized, and implemented programs for 50 high school student to gain work experience in a professional office environment
- Reviewed and approved interoffice correspondence, reports, and presentations
- Collected, calculated and prepared expenditure statistical data for monthly/quarterly/yearly reporting
- Monitored and submitted employee payroll for district office
- Organized and monitored school calendar for staff and community events, meetings, trainings and celebrations
- Submitted purchase requests and orders to maintain adequate classroom, custodial, and office supplies
- Prepared and verified bank deposits
- Scheduled office meetings and client appointments for staff teams.
- Posted open positions, screened and scheduled candidate interviews
- Created weekly/monthly community newsletters, events flyers, and email announcements
- Planned staff events for development, recognitions, and in-services
Media Tech/Media Assistant/Substitute Teacher
Chandler Unified School District
08.2000 - 03.2011
Office Assistant
Globe Unified Schools
08.1997 - 12.1999
Owner/Operator
Wee Care Day Care
08.1994 - 06.1996
Director of Admissions
Spencer School Of Business
07.1987 - 07.1988
Admissions Counselor
University Of Nebraska, Kearney
12.1985 - 07.1987
Education
Bachelor of Arts - Journalism/Public Relations
University of Nebraska At Kearney
Kearney, NE05.1985
Skills
- Organizational Efficiency
- Organizational Development
- Workflow Processes
- Business Data Analysis
- Client Relationship Management
- Creation of Project Planning
- Self-Directed - Active Learner
- Customer Satisfaction
- Strategic Vision
Accomplishments
- Faithful+Gould Intel Team Member - Large & Small Project of the Year Awards 2017-22
- Consistent high customer satisfaction ratings
- 2023 Promotion - Supervisor
- 2019 Promotion - Cost Management Analyst 1
- 2009 - CUSD Apple Achievement Award for Distinguished Service
Certification
- OSHA 10 Certified - 2020
- Intel Employee Safety Training - AZ 2017
- Arizona State Notary - 2015-19
Timeline
Cost Manager Analyst I - Supervisor
Faithful+Gould
06.2017 - Current
Administrative Assistant
Chandler Unified School District
03.2011 - 05.2017
Media Tech/Media Assistant/Substitute Teacher
Chandler Unified School District
08.2000 - 03.2011
Office Assistant
Globe Unified Schools
08.1997 - 12.1999
Owner/Operator
Wee Care Day Care
08.1994 - 06.1996
Director of Admissions
Spencer School Of Business
07.1987 - 07.1988
Admissions Counselor
University Of Nebraska, Kearney
12.1985 - 07.1987
Bachelor of Arts - Journalism/Public Relations
University of Nebraska At Kearney
- OSHA 10 Certified - 2020
- Intel Employee Safety Training - AZ 2017
- Arizona State Notary - 2015-19
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