Summary
Overview
Work History
Education
Skills
Certification
Awards
Affiliations
Timeline
Generic

Barbara Vonada

Midlothian,USA

Summary

Results-driven professional with over 25 years of expertise in human resource management, payroll, compensation and benefits, onboarding, and performance management. Adept at personnel supervision, project coordination, event and meeting planning, and budget oversight. Skilled in developing and implementing process improvements to enhance efficiency and achieve organizational goals while consistently meeting project deadlines with precision and attention to detail.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Program Analyst / Strategic Planner (GS-12, 40 HPH)

U.S. Army Ordnance School, Commander’s Initiatives Group
04.2023 - Current
  • Manage the Ordnance Strategic Plan, aligning logistics and Ordnance initiatives with TRADOC and CASCOM priorities.
  • Advise the Chief of Ordnance on Strategic Engagements and Communications, promoting the Ordnance Corps’ history, values, and heritage through various outreach efforts.
  • Serve as Contracting Officer’s Representative, overseeing contract compliance and preparing Acquisition Management and Oversight (AMO) packages.
  • Conduct program reviews, analyses, and briefings to evaluate priorities and recommend actionable solutions.
  • Serve as a Strategic Planner within the Commander’s Initiatives Group responsible for the Ordnance Strategic Plan (OSP) which encompasses strategic and broadly based logistics and Ordnance Corps initiatives, actions, and programs which dovetail into the Army, Training and Doctrine Command (TRADOC), and Combined Arms Support Command (CASCOM) Plans.
  • Responsible for advising on Strategic Engagements and Communications to the Chief of Ordnance while always promoting and maintaining the image of the Ordnance brand and telling the CASCOM and Army stories. Collaborate closely with Ordnance personnel on opportunities to introduce Soldiers to the history, heritage, and pride of the Ordnance Corps through town hall meetings, social media, and speaking engagements, building on the Army Profession and highlighting the service’s traditions, heritage, and values.
  • Serve as the Contracting Officer’s Representative (COR) performing contract management and contract compliance duties and prepare Acquisition Management and Oversight (AMO) packages for the Ordnance School while ensuring that contractual obligations are met, services are delivered efficiently, and risks identified and managed as appropriate.
  • Develop speeches for the Chief of Ordnance and Command Team. Provide excellent customer relations service and facilitate strong working relationships amongst colleagues and clients.
  • Work with all CASCOM and Ordnance elements on various priorities to ensure accuracy and completeness of information and to access short and long term priorities. Perform program reviews/analysis which often cover complex functions or missions; determines scope and context of reviews and directs program managers, subject matter experts, and other analysts in accomplishing objectives of the review. Presents findings of program reviews/analysis with recommendations to appropriate managers and supervisors through formal briefings, desk-side briefs, and direct interface.

Executive Assistant to the Commanding General (GS-11, 40 HPH)

Combined Arms Support Command
03.2023 - 04.2023
  • Provided high-level administrative and technical support to the Commanding General (CG) and the General Officer level executive staff. Coordinated executive-level activities by applying analytical techniques and evaluative methods to ensure accuracy and completeness. Monitored incoming and outgoing distribution channels to have actioned appropriately. Effectively communicated recommendations on matters relative to the coordination, and synchronization of all administrative and management activities affecting the Commanding General (two star general officer billet) both internal and external to the organization. Reinvigorated document tracking, revised the star-note request form, developed and implemented a centralized and shared conference room Outlook calendar, structured the CASCOM SharePoint presence, and created various documents for presentation by the CG.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Facilitated training and onboarding for incoming office staff.
  • Enabled timely project completion by coordinating resources and timelines across multiple departments.
  • Improved document management and accessibility with creation of centralized digital repository.

Administrative Officer (GS-11, 40 HPH)

U.S. Army Center of Military History (CMH), Army Museum Enterprise, Region O/NE Headquarters
06.2020 - 03.2023
  • Served as advisor to the Chief and Deputy Chief, Region O/NE Headquarters, and liaison to field museum directors on all civilian personnel matters to include manpower, contract, and personnel actions. Integrated, coordinated, processed, and supervised execution of all operational policies and staff actions involving the administrative matters of the Region O/NE field museums. Provide assistance in the interpretation and application of personnel management policies and procedures by maintaining a close working relationship with the Center of Military History (CMH) administrative staff. Provided management information to the Command through the use of using analytical ability, practical and theoretical knowledge of the human resources (HR), budget, manpower, security, and other management processes, policy interpretation as well as Command mission goals and objectives.
  • Collaborated with other divisions and directorates within CMH on staff actions. Analyzed, evaluated, and advised on operating status of issues and activities that impact current and long-term operations within the field museums. Analyzed and evaluated the results of overall operations and advises findings to the Chief. Served as the subject matter expert on all administrative functions and provides expert assistance to all field museums as required.
  • Responsible for oversight, management and administration of all field museum operational policies, procedures, and activity weekly tasking’s, inquiries inside and outside the organization, liaison for the region’s Government Purchase Card (GPC), Government Travel Card (GTC), personnel mandatory training (MTTS) and Defense Travel System (DTS).
  • Initiated and processed personnel actions utilizing human resources automated systems and provided guidance to higher echelons concerning hiring actions, incentive awards, performance management, training, and other personnel related actions and issues. Composed and edited briefings and executive summaries and prepare reports to higher headquarters.
  • Developed various administrative management procedures to ensure efficient and effective administrative operations for the organization. Reviewed and interpreted organizational policies to ensure compliance with human resource regulations to include: recruitment, promotions, awards; disciplinary actions; separations; and performance appraisals. Assist with payroll processes such as time and attendance, guidance and training on payroll, performance and award procedures to personnel. Provide assistance in the interpretation and application of personnel management policies and procedures by maintaining a close working relationship with CMH administrative staff.
  • Recommended changes to administrative policy to responsible staff for consideration. Evaluated and established control procedures pertaining to internal and external communications; document and records management; purchase card administrator assigned to review all requisitions for office equipment and supplies for 16 field museums and one regional office; and employee on-and off-boarding. Conducted reviews of personnel actions and contracts for accuracy, completeness and conformance to policy.
  • Established various administrative regulations and operating procedures used in planning, developing, analyzing, managing, and evaluating the program and education requirements of the 52 civilian personnel assigned to Region O/NE.
  • Served as the staff training coordinator; conference and event planner; fire and safety officer. Provided technical assistance to employees and all levels of management.
  • Served as a principal advisor, responsible for providing staff guidance, contract oversight, administrative oversight, and budgeting. Advised the Chief and Deputy Chief of Region O/NE Headquarters and served as liaison to field museum directors on personnel, manpower, and contract matters.
  • Collaborated with CMH divisions to analyze and address operational challenges, ensuring compliance and efficiency across 16 field museums.
  • Managed operational policies, personnel actions, mandatory training, budget oversight, and administrative systems, including the Government Purchase Card, Government Travel Credit Card, and the Defense Travel System.
  • Composed and reviewed executive summaries, briefings, and reports; recommended policy changes and streamlined administrative procedures.
  • Developed and implemented regulations for managing 52 civilian personnel, overseeing recruitment, awards, evaluations, and employee onboarding.
  • Held roles as staff training coordinator, event planner, safety officer, and administrative advisor, providing guidance across all management levels.

Executive Assistant to the Chief of Ordnance (GS-9, 40 HPH)

U.S. Army Ordnance School
05.2011 - 06.2020
  • Provided high-level administrative and technical support to the Chief of Ordnance and the executive General Officer level executive staff, apply analytical techniques and evaluative methods to include develop recommendations on matters relative to the coordination, and synchronization of all administrative and management activities affecting the Chief of Ordnance (one star general officer billet) both internal and external to the organization. Assisted in the administration and management of the Chief of Ordnance’s complex and frequently changing travel schedule and trip pre-planning meetings.
  • Performed key administrative functions requiring knowledge and interpretation of both military and civilian policies and regulations. Reviewed, processed, and tracked all personnel actions and contracts during the business life cycle process and ensured proper suspense management. Analyzed administrative and procedural changes for efficiency and assist in the development of specific guidelines in carrying out administrative and operational programs. Recommended changes to administrative policy to responsible staff for consideration. Collaborated with matrix staff, other directorates, and other regional commands on staff actions. Coordinated, advised, implemented, and evaluated operational policies pertaining to administrative matters. Established control procedures for internal and external communications. Composed, edited and prepared all correspondence for the Chief of Ordnance and the executive staff. Conducted reviews of personnel actions for accuracy, completeness and conformance to policy. Managed and ensured timely submission of military and civilian performance evaluations and awards into the civilian AutoNOA system and the Army Evaluation Entry System for forty three assigned personnel. Committee member that XXXX coordinated with curator of Ordnance Museum.
  • Designed and implemented an in-processing checklist; developed and managed a master tracker that provides current status and historical data on awards, personnel evaluations, training completion and deficiencies, meeting requests, disbursed official correspondence, assigned personnel contact information, event management, and employee leave status. Developed a personal information form and RSVP tracker whereas both templates were used by the Combined Arms Support Command executive and protocol staff as a template in developing their own forms. Processed in excess of 400 pieces of correspondence, awards, and administrative actions annually.
  • Responded to routine and non-technical requests for information; received and directed phone calls and visitors to appropriate staff leads; scheduled all executive level meetings; coordinated meeting space, conference call numbers, and VTC support requests; set up technical support ensuring proper audio/visual support for meetings; manage conference room scheduling. Submitted office supply requests and manage printer supplies. Researched and assembled information required for speeches and meetings. Established and maintained effective and cooperative working relationships with Commanders, Directors and administrative representatives.
  • Maintained oversight, management, and administration of all operational policies, and serve as the primary point of contact on matters relating to document control procedures, correspondence and suspense tracking, and internal policy and procedural management in relation to correspondence, work flow, suspense actions and tracking systems. Served as the organization’s Defense Travel System (DTS) Defense Travel Administrator (DTA); Telephone Control Officer; IT representative for help desk tickets; Mail Control Officer; Civilian Training Coordinator; Government Travel Card Program Agency Program Coordinator (APC) ensuring credit card holders adhered to all established rules and regulations governing the use of the government credit card; and an administrative liaison between higher headquarters, outside agencies, and direct report units requiring the ability to communicate with tact and diplomacy with all military, civilian and foreign organizations. Served on the renovation team leading the exhibit installation and artifact movement in the command suite. Completed contracting officer representative (COR) familiarization training. Mistress of ceremonies.
  • Provided high-level administrative and technical support to the Chief of Ordnance and executive staff, coordinating and managing all administrative activities.
  • Managed complex travel schedules, personnel actions, contracts, and operational policies.
  • Created tracking systems for awards, evaluations, and administrative actions, processing over 400 items annually.
  • Prepared correspondence, performance evaluations, and reports, confirming accuracy and timely submission for 43 personnel.
  • Organized executive meetings, coordinated technical support, and maintained cooperative relationships with military and civilian leaders.
  • Held key roles including Defense Travel System Administrator, Government Travel Card Coordinator, and IT Representative, supporting compliance and operational needs.

Logistics Management Specialist (GS-11, 40 HPH)

Capabilities Development and Integration Directorate
09.2015 - 05.2016
  • Served as the Program Assistant, to the Chief of the Army G4, Supply and Maintenance Assessment Review Team (SMART) Program, for the assignment of evaluators and review of completed suggestion evaluations for the improvement of sustainment logistics functions. Responsible for the overall management and achievement of program goals and objects. Assisted in the preparation of program submissions, and processed and tracked over 30 SMART suggestion submissions. Collaborated on the development of branding, publicity and marketing strategies for the SMART program. Responsible for the redesign of the SMART logo, website, handbook, MilSuite site, program briefing slide deck and the fillable submission form. Assisted with the design and installation of SMART display signage. Made oral presentations to both internal and external audiences informing and educating them on the SMART program. Developed effective relationships with representatives from the Department of the Army G4, the Life Cycle Management Command, Army Protocol, PS Magazine, and external worldwide Army units.
  • Performed independent analysis and research for assigned projects. Prepared, reviewed and updated documentation, briefings and other correspondence for information, guidance or decisions within the Capabilities Development and Integration Directorate (CDID), Program Integration Office (PIO), Future Operations Branch. Developed procedures and guidelines to supplement established administrative regulations and policies. Provided tracking and coordination for staffing actions associated with Branch functions. Collaborated with other directorates on staff actions. Performed all associated actions as the Civilian Welfare Fund Representative for the Combined Arms Support Command, and served as the Financial Disclosure Management Representative and Assistant Telephone Control Officer for CDID.

Administrative Officer (GS-9, 40 HPH)

Civilian Logistics Career Management Office
11.2009 - 05.2011
  • Served as advisor to the Director, senior staff, and program managers on all manpower, contract, and personnel actions. Integrated, coordinated, processed and supervised execution of all operational policies and staff actions involving the operational administrative matters of the Civilian Logistics Career Management Office (CLCMO). Developed various administrative management procedures to ensure efficient and effective administrative operations for the organization. Reviewed and interpreted organizational policies to ensure compliance with human resource regulations to include: recruitment; promotions; awards; disciplinary actions; separations; and performance appraisals. Recommended changes to administrative policy to responsible staff for consideration. Evaluated and established control procedures pertaining to internal and external communications; document and records management; purchase card administrator assigned to review and approve all requisitions for office equipment and supplies. Conducted reviews of personnel actions and contracts for accuracy, completeness and conformance to policy.
  • Processed all civilian personnel actions to include evaluations, awards, disciplinary, and hiring (RPAs). Established various administrative regulations and operating procedures used in planning, developing, analyzing, managing, and evaluating the program and education requirements of civilian personnel assigned to the Supply (CP13), Materiel Maintenance (CP17), and Transportation Career Programs (CP24).
  • Served as the Organization Personnel Security Manager assisting in the maintenance of database files and records tracking, analyzing and reporting trends associated with the Joint Personnel Adjudication System (formerly JPAS and new Defense Information System for Security (DISS)); Established various administrative regulations and operating procedures used in planning, developing, analyzing, managing, and evaluating the program and education requirements of civilian personnel assigned to the Supply (CP13), Materiel Maintenance (CP17), and Transportation Career Programs (CP24). Served as the Billing Official for the Government Purchase Card Program (GPC); Government Travel Card Program Coordinator (APC); Defense Travel SystemDefense Travel System (DTS) (DTS) DTA; Publications and Forms Control Officer; Physical Security Officer; Organization Personnel Security Manager (JPAS); staff training coordinator; conference and event planner; and Information Management and Systems Security Officer for all computer hardware, software and web-based applications. Provided technical assistance to employees and all levels of management.

Executive Assistant (Wage, 34 HPH)

Virginia Wounded Warrior Program
10.2008 - 11.2009
  • Provided administrative and technical support to the Executive Director, which included: all administrative and project support efforts; processed information requests from veterans, their families, public agencies, private organizations, state employees, and members of the public and media; developed policies and procedures on the proper use of organizational fundsoperating budget; consolidated Regional Director budget requirements and implemented accounting controls for the agency’s $2.25 million annual operating budget in full compliance with agency and departmental budgetary requirements; billing official for purchase card; contract representative for program related contracts; consolidated weekly staff work summaries; processed expense and travel reports; managed the Executive Director’s calendar and travel schedule; coordinated meetings with congressional, state and local representatives, and officials of other military organizations; established a file system to ensure retention and safeguarding of critical records; tracked cases in a case management system; developed, reviewed, and analyzed various administrative management and organizational procedures, guidelines and administrative policies; provided recommendations to the Director and for policy changes; supervised intern staff; purchased office supplies; managed all assigned office property; prepared meeting agendas; planned and directed all administrative personnel functions; and monitored all staff and suspense actions to ensure efficient and effective processing and reviewed. Review the Executive Director’s speeches and presentations for accuracy of historical content.

Human Resource Officer / State Mobilization Officer (First Lieutenant) (O-2, 40 HPH)

Virginia National Guard Headquarters
10.2007 - 09.2008
  • Advised and assisted unit commanders alerted for mobilization and deployment, to include disaster response/disaster relief, by evaluating Soldier readiness, and resolving deployment capability issues during all phases of mobilization. Preserved current and past deployment data and assisted with future mission planning. Presented statistical data to Joint Force Headquarters Senior Command team informing them of deployed and redeployed unit statuses. Prepared individual mobilization packets, and processed replacement Soldiers. Performed procedural analyzation for Soldier status reports and tracking methods which resulted in the development of a more streamlined organizational procedure. Served as the Officer in Charge for the unit demobilization team, responsible for coordination of military and state law enforcement briefings. Administered the Warrior Transition Unit tracking roster, to monitor injured Soldiers, and was responsible for reporting their recovery status and maintaining the confidentiality of their medical disposition. Established and maintained effective and collaborative relationships with the Community Based Health Care Organization liaisons, Commanders, and administrative representatives. SServed as the unit Public Affairs Officer.

Commander (O-2, 40 HPH)

444th Personnel Services Battalion
06.2006 - 10.2007
  • Responsible for the strategic development, implementation and oversight of all administrative matters, personnel safety and training programs for a personnel services detachment. Appointed as the 2900th Personnel Services Group Transformation Officer to provide strategic planning for the transformation of two headquarters commands with 11 subordinate units, which included: crafting a transformation project plan; managing individual personnel assignments; and developing unit inactivation schedules. Additional assigned responsibilities were Soldier Readiness Processing (SRP) Site Coordinator; Protocol Action Officer providing inactivation ceremonial guidance to all units affected by the transformation; Safety Officer; Environmental Officer; Physical Security Officer; and Information Management and Systems Security Officer.

Battalion Human Resource Officer (O-2, 16 Hours per Month) Unit Administrator (GS-7, 40 HPH)

2122nd Garrison Support Command
03.2006 - 06.2006
  • Provided administrative support and management for the 494th Brigade Support Battalion. While supervising a six member staff, implemented human resource management best practices to ensure the Human Resources Directorate operated within budget constraints as outlined in the funding guidance and the directorate spend plan. Ensured personnel, travel, training, supplies and operational costs aligned with mission requirements and fiscal responsibility. Performed these functions with an emphasis on customer service, technical proficiency, and teamwork. Conducted oral presentations to various audiences informing and training personnel on the military programs, training events and family activities.
  • Provided technical advice and guidance regarding a wide variety of military HRM programs that included: strength management; personnel readiness; retention; replacement and casualty operations; awards; evaluations; official correspondence; separations; and personnel actions for six subordinate units. Collaborated with other directorates on staff actions. Served as the Brigade level coordinator for promotion, retirement, award, and change of command ceremonies. Additional responsibilities included: Personnel and Physical Security Manager; Information Management and Systems Security Officer; Telephone Control Officer; Agency Program Coordinator for government credit card; and Key Custodian.

Postal Platoon Leader (O-1, 70 HPH)

U.S. Army
11.2004 - 02.2006
  • Officer in Charge of postal operations providing in and out bound mail services to over 15,000 military and civilian personnel on four Forward Operating Bases. Provided strategic planning and oversight for all administrative functions, financial operations, training and safety of a postal platoon. Solely responsible for planning for the expansion and growth of postal facilities and forecasting all necessary logistical requirements. Traveled between outlying bases to conduct inspections, audits, work analysis, training, and to establish and maintain effective and cooperative working relationships with Commanders and the postal customer base.

Education

B.S. - Psychology/English

University of Maryland
College Park, MD
01.2002

United States Army Officer Adjutant General Basic Course - undefined

Ft. Jackson, SC
01.2004

Skills

  • Excellent written and oral verbal communication skills
  • Excellent interpersonal and customer service skills
  • Excellent management and organization of information
  • Excellent ability to maintain confidentiality of all sensitive information
  • Excellent knowledge of protocol, conference, and event management
  • Strong project planning, management and organizational skills and management
  • Strong budget administration and oversight knowledge
  • Knowledge of evaluation and audit procedures
  • Leadership, program and personnel management
  • Situational analysis, timely decision making, and strong problem-solving skills
  • Knowledge of personnel security and safety
  • Proficient in Microsoft Office applications
  • Knowledge of Google Workspace
  • Active Secret Security Clearance
  • Virginia Notary Public

Certification

  • JMAR Management & Training Protocol and Event Management Ph I - III, Orlando, FL, 2006
  • CES Intermediate Course Ph I and II, Virtual, 2023

Awards

Meritorious Civilian Service Medal (2020), Civilian Service Commendation Medal (2021), Commander’s Award for Civilian Service (2011, 2013, 2017), Civilian Service Achievement Medal (2022), Certificate of Achievement (2021), On the Spot Cash Award (2012, 2017, 2019, 2022), Special Act Award (2012), Fort LeeFort Gregg-Adams Outstanding Civilian Service Award (2015), Combined Arms Support Command Certificate of Appreciation (2019), Ordnance Corps Order of Samuel Sharpe (2020)

Affiliations

  • General Corps Regimental Association
  • Ordnance Corps Association
  • American Legion Post 186

Timeline

Program Analyst / Strategic Planner (GS-12, 40 HPH)

U.S. Army Ordnance School, Commander’s Initiatives Group
04.2023 - Current

Executive Assistant to the Commanding General (GS-11, 40 HPH)

Combined Arms Support Command
03.2023 - 04.2023

Administrative Officer (GS-11, 40 HPH)

U.S. Army Center of Military History (CMH), Army Museum Enterprise, Region O/NE Headquarters
06.2020 - 03.2023

Logistics Management Specialist (GS-11, 40 HPH)

Capabilities Development and Integration Directorate
09.2015 - 05.2016

Executive Assistant to the Chief of Ordnance (GS-9, 40 HPH)

U.S. Army Ordnance School
05.2011 - 06.2020

Administrative Officer (GS-9, 40 HPH)

Civilian Logistics Career Management Office
11.2009 - 05.2011

Executive Assistant (Wage, 34 HPH)

Virginia Wounded Warrior Program
10.2008 - 11.2009

Human Resource Officer / State Mobilization Officer (First Lieutenant) (O-2, 40 HPH)

Virginia National Guard Headquarters
10.2007 - 09.2008

Commander (O-2, 40 HPH)

444th Personnel Services Battalion
06.2006 - 10.2007

Battalion Human Resource Officer (O-2, 16 Hours per Month) Unit Administrator (GS-7, 40 HPH)

2122nd Garrison Support Command
03.2006 - 06.2006

Postal Platoon Leader (O-1, 70 HPH)

U.S. Army
11.2004 - 02.2006

B.S. - Psychology/English

University of Maryland

United States Army Officer Adjutant General Basic Course - undefined

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