Barbara Waffer
Pasadena,CA
Summary
Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for varies professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
14
14
years of professional experience
Work History
Administrator
Bourne Inc
03.2020 - Current
- Work with STRTP (foster youth).
- Handled problematic staff and youth
- Assisted in recruiting, hiring and training of team members.
- Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
- Supervised staff of 24 in day-to-day activities.
- Conducted inspections of facility grounds, external structure, systems and equipment.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
Teacher Assistant II/ Program Coordinator
Hillsides Education Center
03.2018 - 01.2021
- Supported student learning objectives through personalized and small group assistance to support classroom instruction
- Oversaw groups of up to 12 students at school and off-site locations, maintaining optimal safety and security
- Modified general education curriculum for special-needs students based on various instructional techniques and technologies
- Pitched and built new programming strategies and one-off feature shows to boost audience interests and diversify offerings.
Administrative Assistant/ Executive Assistant
Community Health Alliance Of Pasadena
05.2017 - 01.2019
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
- Interacted with 20 vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Composed internal memos and external correspondence for senior management, and reviewed all documentation to eliminate errors
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Supported CEO,CFO,CCO and CCD through personal document management, calendar organization and collateral preparation for meetings.
Instructional Assistant/ Special Education Aide
Magnolia Science Academy
03.2014 - 03.2017
- Used behavior modeling and specialized teaching techniques to share and reinforce social skills
- Supported students in completing classwork and applying academic concepts
- Updated IEPs to reflect student progress and development
- Assisted instructor with lesson plan delivery and curriculum development
- Managed classroom activities and redirected problematic behavior.
Instructional Assistant/TRIO Mentor/ Coordinator
Pasadena City College
10.2012 - 05.2015
- Performed administrative activities such as taking attendance, grading assignments and maintaining student records
- Planned, developed and implemented strategies to convey information with key decision makers
- Provided guidance to over 20 families and recommended coping mechanisms for youth dealing with difficult issues
- Delivered individualized counseling services to clients working through issues such as mental illness and substance abuse.
Education
Bachelor of Arts - Commonwealth Studies
California State University
Northridge Northridge, CA2017
Associate of Arts - Communications Studies And Social Behavior
Pasadena City College
Pasadena, CA2015
Skills
- Scheduling
- Multi-Tasking
- Problem Solving
- Customer Service
- Multitasking and prioritization
- Office Management
- Onboarding
- Teamwork/ Collaboration
- Behavior modeling
- Attention to Detail
- Operations Oversight
Timeline
Administrator
Bourne Inc
03.2020 - Current
Teacher Assistant II/ Program Coordinator
Hillsides Education Center
03.2018 - 01.2021
Administrative Assistant/ Executive Assistant
Community Health Alliance Of Pasadena
05.2017 - 01.2019
Instructional Assistant/ Special Education Aide
Magnolia Science Academy
03.2014 - 03.2017
Instructional Assistant/TRIO Mentor/ Coordinator
Pasadena City College
10.2012 - 05.2015
Associate of Arts - Communications Studies And Social Behavior
Pasadena City College
Bachelor of Arts - Commonwealth Studies
California State University