Summary
Overview
Work History
Education
Skills
References
Work Availability
Quote
Timeline
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BARBARA J. LEWIS

BARBARA J. LEWIS

Plainview,NY

Summary

Highly-motivated Executive Assistant with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Gifted at managing busy schedules, organizing projects and providing stellar C-Level support with professionalism and sound judgment.

Overview

20
20
years of professional experience

Work History

Executive Assistant to CEO

Convo Communications, LLC
Greenwich, CT
02.2021 - Current
  • Manage the day to day logistics of the office of the CEO with a high level of professionalism and confidentiality
  • Attend meeting with and in place of CEO, taking notes and provided the proper support
  • Sustain and manage all daily calendars of the CEO, both business and personal pertaining to all events, meetings and presentations
  • Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization
  • Keep up to date with company happenings as well as maintain a great rapport with all team members
  • Travel arrangements for both business and personal events
  • Coordinate and plan company retreats
  • Screen incoming email both business and personal, responding accordingly
  • Draft and prepare correspondence for internal announcements, board meetings, etc.
  • Conserve CEO's time by reading, researching, collecting and analyzing information as needed, in advance of any meetings or calls
  • Handle all personal matters for CEO and family

Executive Assistant to CEO

Custom Computer Specialists Inc
Hauppauge, NY
12.2019 - 07.2020
  • Support the CEO with daily operations, managing all logistics related to the office of the CEO including calendar management, planning, setting up logistics for meetings, manage expense reports, reconciling all receipts with credit card reports both business and personal
  • Coordinate travel both domestic and international for the CEO as well as Board of Advisors
  • Handle the day to day management of other businesses owned by the CEO

Executive Assistant to CEO

Mill Neck Family Of Organizations
Mill Neck, NY
06.2014 - 12.2019
  • Effectively accomplish superior support to the CEO on complex business initiatives including maintaining confidential information with discretion
  • Effectively uphold and coordinate the CEO's daily itinerary in addition to utilizing Microsoft Programs for the creation of memos, letters, presentations, spreadsheets and expense reports required by the CEO
  • Accurately assess all grant applications from external entities
  • Facilitate and attend meetings as professional representation of the CEO; document and archive the meeting's minutes
  • Serve as point of contact for inquiries of the Board of Trustees
  • Organize domestic and international travel itineraries
  • Revise and apply administrative and executive support on policy modifications; examine impacts.

Employment Specialist/ Interpreter

Mill Neck Family Of Organizations
Mill Neck, NY
05.2003 - 06.2014
  • Prior to being promoted to Executive Assistant to the CEO, I served as a liaison for employer and Deaf employees by enabling transparent communication, ensured employees adhered to all policies and procedures
  • Placed individuals in jobs based on skills, abilities and interests.
  • Wrote job support plans with clients and provided follow-along supports to maintain client employment.
  • Delivered exceptional service level by listening to concerns and providing appropriate solutions.
  • Analyzed employment-related data and prepared reports.
  • Maintained current knowledge of equal employment opportunity and affirmative action guidelines and laws.

Education

B.A. - Communications & Business

NEW YORK INSTITUTE OF TECHNOLOGY

Skills

  • C-Level Itinerary Organization
  • Travel Coordination
  • Strategic Planning
  • Information Confidentiality
  • Proofreading
  • Project Oversight
  • Business Correspondence
  • Meticulous Attention to Detail
  • Microsoft Office Suite, Google Suite
  • Asana, Slack, Miro, Concur
  • NetSuite
  • Heavy Calendar Management, Multiple Calendars
  • Customer Communication
  • Great attention to detail

References

References available upon request

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

Even if you are on the right track, you’ll get run over if you just sit there.
Will Rodgers

Timeline

Executive Assistant to CEO

Convo Communications, LLC
02.2021 - Current

Executive Assistant to CEO

Custom Computer Specialists Inc
12.2019 - 07.2020

Executive Assistant to CEO

Mill Neck Family Of Organizations
06.2014 - 12.2019

Employment Specialist/ Interpreter

Mill Neck Family Of Organizations
05.2003 - 06.2014

B.A. - Communications & Business

NEW YORK INSTITUTE OF TECHNOLOGY

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BARBARA J. LEWIS