Barbara Leone
West Palm Beach,FL
Summary
Highly experienced Executive Personal Assistant, Office Manager, and Paralegal with over 20 years of exceptional support to C-level executives and Board members. Proven track record in healthcare administration, real estate management, hospitality, and UHNW personal assistant roles. Adept at managing complex administrative tasks, coordinating staff, maintaining confidentiality, and working independently in fast-paced environments. Tech-savvy with strong organizational and communication skills, a passion for excellence, creativity, and a compassionate approach to supporting individuals' needs.
Overview
35
35
years of professional experience
Work History
Executive Personal Assistant & Office Manager
Various High-Profile Clients
08.1987 - 10.2022
- Provided comprehensive administrative support to UHNW individuals and families, including calendar management, travel arrangements, and personal shopping
- Acted as gatekeeper, managing all communications and scheduling for C-level executives
- Maintained website content and handled social media updates
- Coordinated staff and managed household logistics, travel, and personal errands.
Executive Assistant + Receptionist
Els for Autism Foundation
03.2022 - 10.2022
- Provided exceptional C-level executive support to Executive Director and efficiently managed all front-desk operations
- Managed complex calendars and scheduled meetings with internal and external stakeholders
- Reviewed correspondence, arranged corporate functions, and handled inquiries directed to CEO
- Planned and coordinated events, managing logistics, vendors, and attendee registration efficiently
- Liaised with various departments and stakeholders to facilitate smooth communication and collaboration
- Maintained up-to-date company website and handled confidential information with utmost discretion.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling of meetings and appointments.
Legal Assistant + Receptionist
State’s Attorney's Office
06.2021 - 11.2021
- Provided legal support and assistance to attorneys
- Demonstrated exceptional organizational skills, coordinating with other parties and ensuring all case files were meticulously maintained
- Communicated with clients, witnesses, and other parties, gathering important information and skillfully coordinating case-related activities
- Maintained accurate and up-to-date records of case information and court filings.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
- Drafted accurate and persuasive legal correspondence.
- Resolved customer problems and complaints.
Office Manager + Administrator
Levin HomeCare
01.2001 - 10.2007
- Managed office operations and administrative tasks for nurse registry
- Coordinated staff, scheduled appointments, and maintained compliance with healthcare regulations
- Facilitated communication between clients, caregivers, and healthcare professionals.
- Provided exceptional customer service when addressing client inquiries or concerns via phone and in person.
- Created, maintained, and updated filing systems for paper and electronic documents.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
Executive Personal Assistant + Office Manager
Copperline Partners
08.1987 - 09.2000
- Managed the Owner’s/President’s calendar and scheduled meetings and appointments
- Provided 24/7, real-time support during trips, ensuring seamless travel experiences for the executive and family
- Liaised with household staff, nannies, and other assistants to facilitate daily operations for the executive's family
- Coordinated domestic and international travel logistics, including private jet arrangements and accommodations
- Assisted with event planning and execution for corporate and personal events
- Oversaw household operations and managed personal tasks.
- Managed confidential information with discretion, maintaining the highest level of trust and professionalism.
- Provided exceptional customer service when interacting with clients or vendors on behalf of the executive team.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent shortages.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
Education
Bachelor of Arts in Legal Studies (in progress) - Legal Studies
05.2025
GPA: 3.9
- Member of Phi Theta Kappa
Associate of Arts in Paralegal Studies - Paralegal Studies
05.2021
GPA: 3.8
- Member of Phi Theta Kappa
Associate of Science in Secretarial Science With An Emphasis in Business Administration - Secretarial Science / Business Administration
05.1983
GPA: 3.7
Certificate - Interior Design
01.1991
GPA: 4.0
Skills
- Administrative Skills: Calendar management, travel coordination, meeting planning, Board support, minute taking, website maintenance
- Technical Proficiency: Microsoft Office Suite, Adobe Acrobat, Constant Contact, Donor Perfect, Google Workspace, shorthand, typing, Zoom, Teams, ChatGPT, IBM AS/400, Raiser’s Edge, Skyline, Westlaw
- Communication: Strong written and verbal communication, professional demeanor, and customer service
- Organizational Skills: File management, project coordination, multitasking in fast-paced environments
- Additional Skills: Currently studying Spanish, knowledge of medical terminology, OSHA awareness
Affiliations
- Westlaw Certified
- Phi Beta Kappa Member
- Certified Notary Public (expired)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant + Receptionist - Els for Autism Foundation
03.2022 - 10.2022
Legal Assistant + Receptionist - State’s Attorney's Office
06.2021 - 11.2021
Office Manager + Administrator - Levin HomeCare
01.2001 - 10.2007
Executive Personal Assistant & Office Manager - Various High-Profile Clients
08.1987 - 10.2022
Executive Personal Assistant + Office Manager - Copperline Partners
08.1987 - 09.2000
Keiser University - Bachelor of Arts in Legal Studies (in progress), Legal Studies
Keiser University - Associate of Arts in Paralegal Studies, Paralegal Studies
Suffolk Community College - Associate of Science in Secretarial Science With An Emphasis in Business Administration, Secretarial Science / Business Administration
New York Institute of Technology - Certificate, Interior Design
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