Barrett Matthews

• Developed strategic plans for business growth, enabling the company to expand its market share and increase revenue.
• Reviewed financial and operational reports on regular basis to make effective decisions.
• Led, supervised and provided strategic direction for workforce of 20 employees.
• Initiated change management strategies that effectively addressed employee concerns while driving forward organizational transformation efforts.
• Managed budgets from two banking institutes of over 5 million dollars with accuracy, consistently staying within allocated funds without sacrificing operational goals or objectives.
• Conducted performance evaluations and provided constructive feedback to team members, promoting professional growth and development.
• Led cross-functional teams to successfully execute complex projects on time and within budget constraints.
• Helped co-lead/plan an anti-autocracy conference at NYU school of law with over 400 attendees, including 25 panel members, several media outlets, former and current attorney generals, along with several other high profile officials.
• Streamlined and secured a IT company for the organization to set up firewalls and protective programming to properly protect sensitive information saved and transmitted throughout the organization
• Assisted in recruiting, hiring and training of team members.
• Collaborated with executives to develop and execute strategic business plans.
• Managed payroll processes by collecting staff time sheets, checking accuracy, correcting hours, tracking in database and approving routing.
• Implemented cutting-edge technologies to optimize workflow efficiency and enhance overall operational performance.

• Provide comprehensive administrative and organizational support to the President & CEO and Chief of Staff, including calendar management, file organization, handling routine correspondence, and proactive issue anticipation.
• Collaborate with the President & CEO and Chief of Staff to develop and implement efficient workflow and schedule management systems.
• Assist in preparing presentations, talking points, and materials for internal and external meetings.
• Draft, edit, and proofread external communications to ensure clarity and professionalism.
• Managed and led special projects to achieve specific organizational goals.
• Act as the administrative anchor for senior leadership team meetings and weekly full team meetings, responsible for preparing agendas and schedules.
• Cultivate effective vendor relationships to negotiate pricing and secure materials for production.
• Maintain precise inventory records to minimize costs and optimize stock levels.
• Ensure compliance with safety regulations and maintain a safe work environment for all personnel.
• Regularly review existing policies and procedures for continuous improvement opportunities.
• Manage staffing needs by overseeing recruitment, selection, onboarding, training, and implementing disciplinary actions when necessary.
• Supervise daily workflow to maximize productivity and maintain quality standards among employees.
• Collaborate with the management team on long-term strategic planning initiatives for the organization. • Develop and implement operational procedures to uphold quality standards and efficiency.
• • Monitor and enhance process efficiency, team performance, and customer service.
• • Perform cost analysis for various projects to determine budget requirements and cost-effective strategies.

• Enhanced communication between departments by implementing effective collaboration tools and practices.
• Spearheaded the implementation of new software systems to streamline data analysis and decision-making processes.
• Helped created a website for the school to streamline a more effective way of properly requesting work orders and issues so that data would be checked, completed and stored in a data base in real time and for reference later.
• Coordinated efforts among multiple departments to ensure seamless execution of complex projects from inception through completion.
• Helped co-lead with my Directors, and Principals efficient safety protocols for kids doing back in person learning during our COVID-19 period.
• Co-lead and lead extensive and highly complicated projects on campus for the betterment of the school when suggested from my superiors.
• Evaluated employee performance regularly through comprehensive reviews, offering constructive feedback on areas needing improvement while celebrating successes achieved together as a team.
• Negotiated favorable contracts with vendors and suppliers, securing cost savings for the company.
• Increased overall productivity by identifying bottlenecks and optimizing workflows for enhanced efficiency.
• Recruited, hired, mentored and trained 30 staff on business procedures, policies, duties and customer care methods.
• Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
• Reported issues to higher management with great detail.
• Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
• Effectively reduced over spending of 3 schools budgets buy over 20% each for the year
• Managed 3 schools yearly budgets each amounting to over $1 million dollars

• Supported 3 high level executives within the organization - COO,CFO, and the Director of Facilities
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Facilitated the recruitment process by organizing interviews, editing job postings, creating room reservations, and scheduling interviews for vacant positions within the department.

• Managed the calendars for senior members of the department, ensuring efficient scheduling of appointments and events.

• Monitored departmental activities and components, including payroll, travel arrangements, reimbursements, meetings, and events, to ensure goal achievement and compliance with target dates and requirements.

• Maintained a wide variety of files and records, both manual and computer-based, including confidential information such as budget, purchase orders, and payroll data, to meet administrative and legal requirements.

• Conducted research on various topics, such as policies, procedures, education codes, and legal/compliance information, to provide valuable information to senior leaders within the department.

• Responded to inquiries from internal and external parties, including parents, staff, students, and public agencies, to provide information, facilitate communication, and offer guidance as needed.

• Prepared a variety of written materials, including Board Summaries, reports, memos, letters, financial information, and meeting minutes, to document activities and convey information effectively.

• Arranged and coordinated meetings and activities in support of the department, ensuring their smooth execution.

• Managed the processing of various documents and materials, including payroll adjustments, leave slips, employment verifications, and budget adjustments, in compliance with requirements and disseminating information appropriately.

• Temporary contract (3 months)
• Assisted in the recruitment and hiring process, including conducting phone screens, scheduling interviews, and completing reference checks.
• Maintained accurate records of employee information, including wages, performance reviews, benefits, and leaves of absence.
• Organized and conducted new hire orientation sessions to familiarize employees with company policies and procedures.
• Prepared and posted job openings on the company website and various job boards.
• Compiled reports on personnel activities, such as attendance tracking, turnover rates, and disciplinary actions.
• Responded to inquiries from current and prospective employees regarding HR policies and procedures.
• Provided guidance and support to the management team on various HR matters, including compensation packages and employee handbook updates.
• Updated the employee database with changes in job titles, salary information, and contact details.
• Ensured compliance with applicable laws, including Equal Employment Opportunity regulations.
• Processed paperwork associated with personnel transactions, such as promotions or terminations.
• Monitored timekeeping records for accuracy and completeness.
• Reviewed resumes submitted by applicants for open positions.
• Assisted in developing training programs for staff members.
• Created, organized, and maintained employee personnel files to secure sensitive data.
• Supported candidates with the application process by answering questions, conducting background checks, providing I-9 forms, and handling drug screening paperwork.
• Posted job announcements and pre-screened applicants for available positions.
• Created and maintained internal job descriptions and postings to accurately reflect roles.
• Provided ongoing administrative support to the HR department by managing schedules, coordinating meetings, preparing documentation, and maintaining organized filing systems.

• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
• Orchestrated and optimized meetings, appointments, and travel arrangements, ensuring peak productivity.
• Upheld the utmost discretion when handling sensitive topics and documents; expertly recorded, transcribed, and distributed minutes for senior meetings.
• Produced high-quality written documents, including drafts, memos, emails, and weekly reports, enhancing team efficiency.
• Oversaw office supply inventory, adeptly managing budget aspects. Verified and categorized invoices for vendor services.
• Expertly greeted and directed visitors, managed a high-volume direct phone line, and maintained email accounts.
• Maintained appointment calendars for twelve conference rooms while fostering strong relationships with executives and administrative staff.
• Assisted in partner interviews for similar Executive Assistant positions, contributing to the hiring process.
• Streamlined executive operations by organizing complex schedules, maintaining confidential records, and collaborating with internal departments.
• Prepared reports, presentations, agendas, minutes, and other essential documents for the executive team.
• • Managed data entry tasks, including developing efficient filing systems for easy information retrieval.
• Facilitated smooth communication between executives and internal/external stakeholders.
• Assisted in developing office administration policies and procedures.
• Promptly responded to inquiries from customers or clients regarding products and services, ensuring excellent customer service.
• Conducted research and assisted in organizing conferences, seminars, and special events as directed by executives.
• Managed all aspects of catering for special events and provided a warm welcome to office visitors.
• Answered phone calls, maintained up-to-date records, and ensured accurate paperwork completion.
• Scheduled appointments for executives with external parties, such as vendors and suppliers.
• Maintained company confidentiality and safeguarded sensitive information to protect business operations.