Baylee Thomas
Accounts Payable Manager
Gilbert,USA
Summary
Experienced and results-driven Accounts Payable Manager with a strong background in financial operations, team leadership, and process optimization. Proven expertise in managing high-volume invoicing, vendor relations, and accounts reconciliation, with a track record of improving operational efficiency and implementing software upgrades. Highly skilled in cross-departmental collaboration, training staff, and supporting both domestic and international teams. Adept at handling complex billing issues, ensuring accuracy in financial transactions, and delivering exceptional customer service. Known for a hands-on approach, with a commitment to driving continuous improvement and achieving business goals.
Overview
9
9
years of professional experience
Work History
Accounting Department Manager
Gen4 Dental OPCO
03.2022 - Current
- Oversee the processing of 6,000–10,000 invoices monthly, ensuring accuracy and timely payments to 600+ vendors.
- Acting as a liaison between the Accounting team and 120 dental office managers, providing support and resolving inquiries efficiently.
- Partner with other departments on ad hoc projects, including managing third-party ordering services and addressing operational needs.
- Manage and mentor a team of Accounting Associates, providing training and support for growth in vendor account management and processing 300+ refunds monthly.
- Collaborated with leadership in software research, selection, and implementation during a mid-2024 AP system upgrade, ensuring seamless data migration and team training.
- Responsible for EOM reporting, payment application, researching issues, GL review and corrections and various reporting provided to other departments.
AR/AP Accounting Specialist
Vivid Racing
01.2021 - 01.2022
- Conducted comprehensive bank and credit card reconciliations, ensuring accuracy and resolving discrepancies promptly.
- Reported directly to the CFO, assisting with ad hoc requests and End-of-Month financial reviews.
- Processed 400+ invoices weekly, contributing to the development and implementation of systems to streamline statement processing.
- Provided vendor support across Accounts Payable and Accounts Receivable functions, fostering strong relationships and efficient communication.
- Managed customer refunds and delivered exceptional client and customer support to address inquiries and resolve issues efficiently.
Patient Care Coordinator and Billing Specialist
MDA Cancer Center
01.2019 - 01.2021
- Coordinated care schedules with the Director of Oncology and medical staff.
- Resolved billing issues with insurance companies and supported departments in addressing patient concerns.
- Facilitated communication between patients, clinical staff, and administrative teams.
- Verified accuracy of accounts payable payments, resulting in 42% reduction in payment errors and check reissues.
AR/AP Department Supervisor
Authority HVAC
01.2017 - 01.2019
- Directed and led employees, supervising activities to drive productivity and efficiency.
- Performed data import, scanning, or manual keying processes to verify invoice accuracy.
- Reviewed and analyzed contracts to resolve billing issues with vendors and carriers.
- Managed all payments processing, invoicing and collections tasks.
- Performed end-of-month duties for both AR and AP.
- Managed team of 3 employees, delegated tasks and held each employee accountable for completing assignments.
Education
Certification - Quickbooks Online Advisor
Quickbooks Online
Online01.2024
Certificate - Accounting Principals
GCU
Chandler, Az01.2021
Associate of Arts -
Mesa Community College
Mesa, AZ01.2015
High School Diploma -
Casa Grande Union High School
Casa Grande, Az05.2010
Skills
- Vendor Management
- Sage
- Microsoft Suite Programs
- Excel - Advanced
- Self Starter
- Client Relations
- Time Management
- People Development
- System Process Improvement
- Communication
- Patience and determination
<Enter your own>
Title: Accounting Department Manager
Timeline
Accounting Department Manager
Gen4 Dental OPCO
03.2022 - Current
AR/AP Accounting Specialist
Vivid Racing
01.2021 - 01.2022
Patient Care Coordinator and Billing Specialist
MDA Cancer Center
01.2019 - 01.2021
AR/AP Department Supervisor
Authority HVAC
01.2017 - 01.2019
Certification - Quickbooks Online Advisor
Quickbooks Online
Certificate - Accounting Principals
GCU
Associate of Arts -
Mesa Community College
High School Diploma -
Casa Grande Union High School
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