Bayley Anagnos
Bedford
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant & Recruiting
American Senior Benefits of North TX Insurance
Hurst
04.2022 - 04.2025
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
- Managed director's calendar and prepared meeting agenda and materials.
- Developed online databases for tracking customer contacts and sales leads.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Delivered optimal administrative, customer service and case management support.
- Coordinated multiple schedules using online calendaring system.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Coordinated meeting and work schedules for staff teams and executives.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Developed or implemented recruiting strategies to meet current or anticipated staffing needs.
- Developed and posted job descriptions across various platforms to attract top talent.
- Assisted in the development and implementation of onboarding programs for new hires.
- Organized and maintained applicant tracking systems, including entering data into the system and updating information as needed.
- Responded promptly to inquiries from prospective applicants regarding open positions.
- Analyzed feedback from applicants after interview processes were complete.
- Updated candidate records in databases, ensuring all information was accurate and up-to-date.
- Managed recruitment process for new hires, ensuring all necessary paperwork was completed accurately and on time.
- Reviewed referral candidates and contacted qualified individuals to request applications.
- Selected qualified job applicants or referred to managers to make hiring recommendations.
- Conducted initial phone screens to assess candidate suitability and interest level.
- Assisted in organizing and attending job fairs and recruitment events to source candidates.
Administrative Assistant
Heritage Design Studio & Interiors
Southlake
03.2019 - 02.2020
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Facilitated communication between different departments within the organization.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Directed customer inquiries to appropriate department personnel.
- Managed office supplies inventory and placed orders when necessary.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Handled confidential documents in an organized fashion according to established protocol.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Maintained inventory of office supplies and placed orders when necessary.
- Greeted visitors and provided general information about the company.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Answered questions from customers regarding products and services offered by the company.
- Scheduled appointments between clients and customers and internal staff members.
Administrative Assistant
Arthur Murray dance studio Dallas
Dallas
02.2017 - 04.2019
Education
Journalism / Marketing
University of North Texas
Denton, TX08-2016
High School Diploma -
Forth Worth Christian
North Richland Hills05-2011
Skills
- Job description development
- Recruitment strategies
- Applicant tracking systems
- Candidate screening
- Onboarding programs
- Database management
- Microsoft Excel
- Event coordination
- Customer service
- Team collaboration
- Effective communication
- Time management
- Attention to detail
- Interview coaching
- Candidate sourcing
- Recruitment lifecycle process
- Written and verbal communication
- Background checks
- Onboarding coordination
- Social media recruiting
- Recruitment marketing
- Resume screening
- Administrative skills
- Strategic planning
- Calendar management
- Candidate research
- Tracking spreadsheets
- Hire personnel
- Staffing management
- Customer relationship management
- Meeting coordination
- Office supply management
- Interdepartmental communication
- Event planning
- Calendar coordination
- Documentation skills
- Scheduling
- Staffing assignments
- Customer relations
- Problem-solving
- Administrative duties
- Office management
- Office administration
Affiliations
- I enjoy nature, traveling, helping others, reading, and being with family and friends!
Certification
- notary
Timeline
Executive Administrative Assistant & Recruiting
American Senior Benefits of North TX Insurance
04.2022 - 04.2025
Administrative Assistant
Heritage Design Studio & Interiors
03.2019 - 02.2020
Administrative Assistant
Arthur Murray dance studio Dallas
02.2017 - 04.2019
Journalism / Marketing
University of North Texas
High School Diploma -
Forth Worth Christian
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