Summary
Overview
Work History
Education
Skills
Languages
Timeline
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B.Dalia Medina

Katy,TX

Summary

Accounting professional with comprehensive experience in financial management and team leadership. Proven expertise in streamlining accounting processes and enhancing financial reporting accuracy. Known for fostering collaborative environments and adapting to evolving business needs while maintaining high standards.

Overview

15
15
years of professional experience

Work History

Accounting Manager

Crane WorldWide
10.2023 - Current
  • Ensures system of internal control and check is in place for processing invoices and cash receipts
  • Works with managers and collections agencies on specific accounts
  • Manages credit terms and credit amounts to ensure they are in place and adhered to
  • Sets stop limits policies and manages bad debt provisions and write offs
  • Produces reports showing status on past due amounts by location/ client
  • Manages all cash postings, short payments and unallocated cash positions to ensure timely and accurate reporting
  • Supervises the daily functions of AP staff with responsibilities for training, disciplinary action and promotion in accordance with company policies and applicable laws
  • Interacts with vendors to ensure timely and accurate payment of invoices
  • Plans and implements AP process improvements to improve efficiency and strengthen controls
  • Reviews and analyzes AP aging and other AP reports
  • Other duties as assigned

Sr. Accounts Payable Analyst IV

Ian Martin Group (Enbridge)
11.2022 - 08.2023
  • Submit payment files to the bank, review and resolve payment batch processing
  • Review daily payables processes such as positive pay exceptions, holds payment batch, bank rejects and returns
  • Coordinate with invoice processing and vendor master team to resolve issues related to accounting and payment failures
  • Void and reissue payments, print in-house checks including international routing
  • Resolve invoices on hold/block with a focus on combination of aging and dollar value
  • Resolve RITMs (tickets) related to voiding and reissuing payment, potential failed electronic payments, short or excess payments, and other high-volume categories
  • Prepare account reconciliations
  • Research CM for potential refunds and contact suppliers

Accounts Payable Supervisor

NexTier Completion Solutions
03.2018 - 11.2022
  • Lead the day-to-day AP functions and team
  • Ensure all vendor payments are completed accurately and timely
  • Review, approve and reclass entries, invoice reversals and voided checks
  • Conduct general ledger reconciliations
  • Ensure all invoices have appropriate documentation and approval prior to payment
  • Ensures that accounts payable invoices are being attached to the invoices input into the purchasing software and/or the accounting software
  • Manages the check disbursements, mailing, file storage, and document retention
  • Manages customer vendor relations, and the implementation of vendor compliance
  • Assist with the accounts payable specialist which includes semi-annual and annual reviews, performance rating, and annual compensation recommendations
  • Manages the weekly payment forecast
  • (Checks, ACH, VCA and Wires)
  • Run the open item report daily to identify the liabilities
  • Run a status update report to identify invoices that have not been approved within a time frame
  • Ensure annual 1099 reporting is completed on time avoiding penalties in accordance with IRS regulations
  • Develop implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines
  • Provides accounting assistance to property managers and operations staff; responds to accounts payable questions/concerns to meet business needs
  • Train and evaluate employees to enhance their performance, development, and work product
  • Addresses performance issues and makes recommendations for personal actions
  • Assist in the preparation of replacement, immediate needs
  • Assists with the monthly closing process and communication with the accounting department
  • Maintain processes and procedures and ensure all SOX controls are executed as required
  • Assist with audits and other projects as needed

Accounting Manager

Apex Resources Inc
10.2017 - 04.2018
  • Prepare and review all checks, EFT, and wire disbursements, managing the cash flow and AP aging to keep vendors paid in a timely manner
  • Coordinate with other company staff to ensure merchandise invoices, corporate billing, payroll rents, taxes, per diems, reimbursements, etc
  • Are paid in a timely manner
  • Review GL coding on non-PO invoices, credit card charges, etc
  • Add and update employees and external provider's information
  • Gather supporting documentation and post journal entries
  • Perform the month end closing process and reconciliation of the ledgers
  • Maintain excellent working relationships with external suppliers
  • Coordinate the closing of all AP accounts within monthly deadlines
  • Review and ensure that supplier statement reconciliations are prepared
  • Analyze supplier aging and address aged balances
  • Prepare detailed commentaries as part of balance sheet integrity on a monthly basis to present to the controller
  • Review and approve complex monthly accruals and backup calculations to ensure accuracy and validity of numbers
  • Manage change in Accounts Payable division, update process maps and ensure compliance of company requirements
  • Selects and hires employees for the Accounts Payable department
  • Trains and evaluates employees to enhance their performance, development, and work product
  • Addresses performance issues and makes recommendations for personnel actions
  • Complete the annual 1099 reporting requirements
  • Reporting and Analysis as needed
  • Summit all credit applications
  • Other duties as assigned

Accounts Payable Analyst III

Sysco Business Service
06.2016 - 10.2017
  • Process merchandise and inventory invoices including performing 3-Way Match
  • (PO, Delivery Confirmation, Invoice)
  • Process under billing activity in accordance with the Sysco financial and accounting methods manual
  • Process intercompany invoices and freight invoices
  • Route invoices to the pricing department, operating company, coder, or others for further processing, when appropriate
  • Identify SAP purchase order discrepancies and collaborate with IT for resolution, as needed
  • Process invoice cancellations
  • File claims for intercompany billing activity
  • Reconciliation for orders converted from legacy system to SAP
  • Review account reconciliations
  • Work with SBS Call Center and acts as Tier 3 support related to AP Invoice Processing as appropriate

Accounts Payable Administrator

Align Strategic Partners (McDermott)
03.2015 - 06.2016
  • Generating weekly (ACH/check/wire/credit card) disbursements
  • Reviews and verifies invoices and their accompanying payment requests to ensure compliance to policies and procedures for such elements as: proper authorization, applicable matching purchase order or contract, accuracy and reasonableness of the charge code, commodity tax compliance, accurate banking information where payments are involved
  • Prepares invoice batches and inputs in the accounts payable module of the financial information system daily to ensure payments are processed in time for the weekly and monthly deadlines
  • Creates supplier records in the financial information system
  • Reviewed and approved employee travel requests and expenses to ensure accuracy and completeness of justification
  • Reconcile BTA, P Cards and Corp Cards Statements
  • Generate weekly and Monthly reports such as, GRIR (Inventory received not invoiced) report and cost analysis
  • Upload and enter journals and reconciliation of G/L accounts
  • Document Management (distribute & process mail/fax)
  • Set up new vendors/employees and update existing vendors/employees
  • Respond to queries from vendors, managers, and auditors
  • Payroll Backup

GRIR Analyst

Experis Finance (Baker Hughes, Inc.)
01.2013 - 03.2015
  • Responsible for GRIR analysis (aging, blocked invoices, etc.) and reconciliations
  • Perform monthly financial accruals, aging of accounts payable and receivable and spend to budget variance analysis in an effort to find future P&L savings
  • Work cross-functionally and liaison with Procurement, Operations, Inventory Control, Accounts Payable and District Managers surrounding GRIR clearing requirements or issues (invoice remediation, quantity/price variances)
  • Entered and matched invoices
  • Assisted in the research and resolution of credit memo posting errors as well as any duplicate payments
  • Generate weekly and monthly reports such as the GR/IR open liability report
  • Ensured that all customer complaints were handled promptly
  • Assisted the department on any other task needed to be completed

Accounts Payable Clerk

SpireTek (Qhub)
06.2010 - 01.2013
  • Entry of complex invoices in SAP, ensuring contract terms are met including payment terms as well as retainage
  • Responsible for matching and validating invoices to Purchase orders including performing necessary research to solve issues and acquire correct information
  • Working in coordination with procurement teams to resolve receiving, pricing and other issues impacting 3-way process match
  • Obtain proper approval of invoices
  • Research and clear aged accounts payable and GRIR open items
  • Research and clear aged Down Payments
  • Reconciliation of monthly statements and inventory
  • Research on open POs on jobs to be closed
  • Process 1099s at the end of the year
  • Maintain master files for vendors and proper W-9
  • Journal Entry incorrectly coded invoices along with respective training to address subsequent issues at source
  • Entry & Update of new and existing vendors through the SAP MDG portal
  • Respond to all vendor inquiries in a timely manner
  • Maintain email inbox and invoicing queue for assigned letters with minimal backlog on an ongoing basis
  • Assist in the month end closing and accruals process
  • Be able to assist other Accounts Payable staff members as needed with complex Accounts Payable Transactions

Education

BBA - Accounting And Finance

Southern New Hampshire University
Manchester

Medical Billing And Coding

Sanford Brown College
Houston, TX

High School Diploma -

Langham Creek HS
Houston

Skills

  • Journal entries
  • Payroll processing
  • Bookkeeping
  • Financial reporting
  • Bank reconciliation
  • AP and AR management
  • Account reconciliation
  • Audits
  • General ledger accounting
  • Invoicing
  • Bank account reconciliations
  • Payment collection
  • Financial data analysis
  • Collections
  • Financial management
  • Accounts receivable management
  • Closing procedures
  • Month-end reporting
  • Interpersonal relations
  • Documentation
  • Staff training and development
  • Process improvement
  • Staff management
  • Variance analysis
  • Process management
  • Quarterly reviews
  • Forecasting
  • Statement review
  • Accounting solutions integration
  • ERP systems expertise
  • Recruitment and hiring
  • Inventory auditing
  • GL entry verification
  • Intercompany transactions
  • System development
  • GAAP
  • Month-end closing
  • Reporting
  • Accounts payable management
  • Year-end closing
  • Profit and loss monitoring
  • Funds allocation
  • AP/AR supervision
  • Attention to detail
  • Critical thinking
  • Financial analysis and reporting
  • Operational reporting
  • Customer service
  • Prioritizing and planning

Languages

Spanish
Full Professional

Timeline

Accounting Manager

Crane WorldWide
10.2023 - Current

Sr. Accounts Payable Analyst IV

Ian Martin Group (Enbridge)
11.2022 - 08.2023

Accounts Payable Supervisor

NexTier Completion Solutions
03.2018 - 11.2022

Accounting Manager

Apex Resources Inc
10.2017 - 04.2018

Accounts Payable Analyst III

Sysco Business Service
06.2016 - 10.2017

Accounts Payable Administrator

Align Strategic Partners (McDermott)
03.2015 - 06.2016

GRIR Analyst

Experis Finance (Baker Hughes, Inc.)
01.2013 - 03.2015

Accounts Payable Clerk

SpireTek (Qhub)
06.2010 - 01.2013

BBA - Accounting And Finance

Southern New Hampshire University

Medical Billing And Coding

Sanford Brown College

High School Diploma -

Langham Creek HS

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B.Dalia Medina