Beatrice Hernandez
San Francisco,CA
Summary
Senior Administrative Analyst with extensive experience in budget management and compliance at SFUSD. Successfully recovered over $60 million in mandated cost claims through analytical expertise. Proven ability in problem-solving and team collaboration, leading to enhanced process efficiency and accurate financial reporting.
Overview
23
23
years of professional experience
Work History
Senior Administrative Analyst - Budget Analyst
SFUSD Budget Services
San Francisco, CA
01.2020 - Current
- Managed budget analysis for 40 Public and County Schools alongside 4 Central Departments.
- Provided budget development and management support to Principals and Central Administrators.
- Conducted complex analyses to enhance personnel management and resource allocation.
- Monitored revenue and expenditures, ensuring compliance with reporting standards.
- Oversaw grant loading and monitoring for effective fund utilization.
- Researched organizational and operational procedures to facilitate problem-solving initiatives.
Sr. Administrative Analyst - Grants and Compliance Analyst
SFUSD EXCEL After School Program
San Francisco, CA
01.2017 - 01.2020
- Researched and analyzed policies for special projects and existing administrative procedures.
- Interpreted local, state, and federal legislation to inform financial policy recommendations.
- Reviewed and compiled attendance reports to ensure grants compliance.
- Identified underperforming sites and recommended voluntary attendance reductions to management.
- Compiled semester attendance data for submission to California Department of Education in ASSIST.
- Led creation of principal award letters for grant recipients.
- Generated encumbrances and contracts for new fiscal year in EBS.
- Coordinated contract reviews with lead agencies to troubleshoot errors.
Sr. Administrative Analyst - Mandated Cost Coordinator
SFUSD Accounting Department
San Francisco, CA
01.2013 - 01.2017
- Recovered over $60 million in mandated cost claims for school district.
- Facilitated processing of California Department of Education Mandated Cost Claim.
- Managed collection of raw data for State Controller’s Office Claims with district staff.
- Developed training tools and conducted sessions for school administrators.
- Coordinated district staff to ensure accurate recordkeeping for mandated costs.
Sr. Administrative Analyst - Accounts Payable Analyst
SFUSD Accounting Department
San Francisco, CA
01.2013 - 01.2017
- Ensured efficient voucher processing through coordination with school administrators and support staff.
- Identified and resolved voucher processing errors in GoFast Peoplesoft by recommending effective solutions.
Program Gift Card Manager
SFUSD Accounting Department
San Francisco, CA
01.2013 - 01.2017
- Managed $60k in gift card allocation from multiple vendors to fund various programs.
Fed/State Funding Auditor
SFUSD Accounting Department
San Francisco, CA
01.2013 - 01.2017
- Conducted audits of all equipment valued over $500, purchased with state or federal funds.
- Drafted and submitted comprehensive audit findings to school site and administrators.
- Maintained a detailed database of lost and inventoried equipment.
Sr. Administrative Analyst - Budget Analyst
SFUSD Special Education
San Francisco, CA
01.2008 - 01.2013
- Developed and monitored $130 million budget, ensuring precise tracking of expenditures.
- Designed and implemented online budget tracking system for Special Education Programmatic Budget.
- Conducted data analysis to optimize processing of expenditure reports.
- Processed contracts, resolutions, budget transfers, journal vouchers, and RPFs efficiently.
- Delivered technical support for expenditure monitoring system, improving reliability and performance.
- Reconciled personnel budget while preparing status reports for program administrators.
- Provided recommendations to enhance budget management processes.
Management Assistant - Information Technology
San Francisco Public Library
San Francisco, CA
01.2004 - 01.2007
- Developed budget and monitored expenditures for financial accuracy.
- Reconciled fiscal reports and reported web usage statistics.
- Managed invoicing processes and tracked encumbrances efficiently.
- Conducted weekly training on pedestrian safety protocols.
Jr. Administrative Analyst - Behavioral Health
San Francisco Department of Public Health
San Francisco, CA
01.2003 - 01.2004
- Streamlined supply room operations to enhance efficiency and reduce waste.
- Developed an inventory control system for precise tracking of supplies.
- Centralized ordering process for ink cartridges and toner across 15 clinics.
- Analyzed monthly supply expenditures, producing detailed consumption reports.
- Authored comprehensive procedural manual for operational guidance.
- Conducted training sessions on gas and electric vehicle usage.
- Provided technical support to improve equipment functionality.
Management Assistant
City Hall Office of the Treasury and Tax Collector
San Francisco, CA
01.2002 - 01.2003
- Drafted 28-page policy manual on business tax regulations for parking and tax collection bonds.
- Created 25-page procedural document to improve efficiency in business tax collection.
- Conducted financial and statistical data analysis to support informed decision-making.
- Developed issuance policies for parking tax bonds, ensuring regulatory compliance.
Education
Master of Public Administration -
University of Phoenix Flex
Bachelor of Science - Int’l Business Management
San Francisco State University
Associates of Art - Criminology
City College of San Francisco
High School Diploma -
Lowell High School
San FranciscoSkills
- Analytical skills
- Research proficiency
- Problem solving
- Written and interpersonal communication
- Organizational abilities
- Time management
- Computer proficiency
- Financial analysis
- Policy compliance
- Mathematical skills
- Multitasking
- Attention to detail
- Team collaboration
- Quick learning
Timeline
Senior Administrative Analyst - Budget Analyst
SFUSD Budget Services
01.2020 - Current
Sr. Administrative Analyst - Grants and Compliance Analyst
SFUSD EXCEL After School Program
01.2017 - 01.2020
Sr. Administrative Analyst - Mandated Cost Coordinator
SFUSD Accounting Department
01.2013 - 01.2017
Sr. Administrative Analyst - Accounts Payable Analyst
SFUSD Accounting Department
01.2013 - 01.2017
Program Gift Card Manager
SFUSD Accounting Department
01.2013 - 01.2017
Fed/State Funding Auditor
SFUSD Accounting Department
01.2013 - 01.2017
Sr. Administrative Analyst - Budget Analyst
SFUSD Special Education
01.2008 - 01.2013
Management Assistant - Information Technology
San Francisco Public Library
01.2004 - 01.2007
Jr. Administrative Analyst - Behavioral Health
San Francisco Department of Public Health
01.2003 - 01.2004
Management Assistant
City Hall Office of the Treasury and Tax Collector
01.2002 - 01.2003
Master of Public Administration -
University of Phoenix Flex
Bachelor of Science - Int’l Business Management
San Francisco State University
Associates of Art - Criminology
City College of San Francisco
High School Diploma -
Lowell High School
Similar Profiles
Kieran O'DowdKieran O'Dowd
Front Loader at Budget Waste ServicesFront Loader at Budget Waste Services
Cephus JohnsonCephus Johnson
Elementary Principal at SFUSDElementary Principal at SFUSD
Enrique Hernandez DenovaEnrique Hernandez Denova
Physical Education Student Teacher at SFUSD Presidio Middle SchoolPhysical Education Student Teacher at SFUSD Presidio Middle School
Avana SallesAvana Salles
Cohen's Family at Part Time NannyCohen's Family at Part Time Nanny
Pete MaldonadoPete Maldonado
Sales Manager at Barebottle Brewing CompanySales Manager at Barebottle Brewing Company