Beatriz Lopez
New Orleans,LA
Summary
A bilingual administrative professional with medical, legal, and personal assistance experience. Fluent in English & Spanish, highly organized, and detailed-oriented. Proven ability to manage multiple tasks simultaneously while meeting tight deadlines, prioritizing workload, and providing excellent customer service. Adept in using technology and software to create and maintain efficient workflows. Thrives in a fast-paced environment and is able to quickly adapt to new tasks and environments.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Medical Assistant
One Spine Institute
Metairie, LA
05.2023 - Current
- Translating for surgeries, appointments, and procedures.
- Answered phones, scheduled appointments and managed patient flow while greeting visitors in a professional manner.
- Ordered medical supplies, maintained inventory logs and restocked exam rooms when needed.
- Provided administrative support to the executive team, including scheduling meetings, depositions, and managing calendars.
- Coordinated appointments, meetings and conferences.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Communicate with Workers' Comp insurances and attorneys to get authorization for surgeries, appointments, and procedures.
- Prepared medical records and referrals.
PERSONAL ASSISTANT TO THE OWNER
G.M.G Construction, LLC
Baton Rouge, La
03.2020 - 08.2022
- Prioritized tasks keeping diligent track of project timelines and deadlines
- Served as first point of contact for company leaders and clients
- Managed high priority and confidential information
- Ran errands and picked up goods to meet staff needs
- Followed up with clients and colleagues to ensure deadlines were met
- Distributed and ordered office supplies for various staff members and scheduled equipment repairs
- Scheduled meetings and appointments for senior-level staff members
- Organized important financial documents and receipts into company filing systems
- Answered calls and emails from clients and delivered messages on behalf of executives
- Prepared expense reports and tracked budgets
- Recorded important meeting and administrative information and communicated notes to other employees
- Developed filing systems for client and internal documents
- Reminded managers of important deadlines and engagements.
LEGAL ASSISTANT
Juan Lafonta & Associates, LLC
, US
06.2019 - 11.2019
- Arranged meetings, trial dates, and depositions on firm's master calendar
- Exhibited exemplary client focus by responding promptly to phone and email requests
- Gathered information and data for use by attorneys in preparing for cases and hearings
- Maintained confidentiality of records and documents during legal proceedings, including litigation, negotiations for settlement, and depositions
- Scheduled client meetings and prepared meeting documents and minutes
- Collected online legal and non-legal data to support cases assigned.
CHIROPRACTIC ASSISTANT
Spine & Sports Rehab Center
Baton Rouge, LA
02.2017 - 06.2019
- Continuously classified and filed records to keep the system efficient and all information organized
- Supported patients during their exercises and functional activities, providing instruction, motivation and safety assistance
- Assessed the range of patient joints at different stages of treatments to evaluate the effectiveness of the protocols
- Tracked the patients undergoing treatments and their responses to help the physical therapist improve treatments
- Assisted patients with their personal needs such as dressing and putting on supportive
- Taught caregivers and family members how to complete the therapeutic activities and treatments at home.
MEDICAL ASSISTANT
The Digestive Group
Baton Rouge, LA
12.2015 - 02.2017
- Helped keep the office efficient and the team productive by handling clerical responsibilities, including managing the supplies and completing forms
- Cleaned, sanitized and stored the equipment used during treatments
- Answered phone calls and scheduled or followed-up on appointments
- Greeted patients warmly and assisted Physician in preparing patients for exams and procedures by assessing vital signs and recording medical histories
- Supported front office operations including billing, invoicing, scheduling, patient check-in and check out, procedures tracking, reporting, and insurance verification.
Education
Completed Coursework Towards Medical Assistant Certification -
Medical Training College
Completed Coursework Towards High School Diploma -
Tara High School
Skills
- Bilingual
- Microsoft PowerPoint
- Conference and Meeting Planning
- Proper Phone Etiquette
- Time Management
- Customer Service
- Presentation Support
- Spreadsheet Management
- Strong Interpersonal Skills
- Managing Multiple Tasks
- EMR Systems
- Advanced Anatomy Knowledge
- Account Management
- Assisting with Physical Exams
- Charting Expertise
- Sterile Procedures and Techniques
- Proper Sterilization Techniques
- Clinical Applications
- Simple Dressings
- Human Anatomy and Physiology
- Completing Insurance Forms
- Direct Patient Care
- Patient-Handling Equipment
- Medical Procedures Understanding
- Monitoring Patient Progress
- Medical Records Management
- Vital Sign Monitoring
- Complex Problem-Solving
- Medical Billing and Coding
- Conflict Resolution Ability
- First Aid
- Medical Terminology
- Stocking Supplies
- Electronic Medical Record
- Equipment and Instrument Sterilization
Certification
Certified Medical Assistant
Languages
Spanish
Native/ Bilingual
Timeline
Medical Assistant
One Spine Institute
05.2023 - Current
PERSONAL ASSISTANT TO THE OWNER
G.M.G Construction, LLC
03.2020 - 08.2022
LEGAL ASSISTANT
Juan Lafonta & Associates, LLC
06.2019 - 11.2019
CHIROPRACTIC ASSISTANT
Spine & Sports Rehab Center
02.2017 - 06.2019
MEDICAL ASSISTANT
The Digestive Group
12.2015 - 02.2017
Completed Coursework Towards Medical Assistant Certification -
Medical Training College
Completed Coursework Towards High School Diploma -
Tara High School
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