Summary
Overview
Work History
Education
Skills
Timeline
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Becca Ruiz

Summary

Experienced administrative professional with diversified experience in office administration, team management, customer service, and live event production.


Extensive experience with audio, visual, lighting (AVL) in live production settings, including troubleshooting and resolving audio/visual technical difficulties.


Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

17
17
years of professional experience

Work History

Audio Visual Technician

Rebecca Ruiz
09.2007 - Current
  • Set up sound systems, projectors, laptops, streaming and recording devices for live events.
  • Execute various media event operations, as needed, including live sound mixing, audio visuals, cameras, lighting, teleprompter, and fog machines.
  • Test audio and visual equipment to verify proper operation.
  • Troubleshoot audio and visual equipment as needed.
  • Provide technical support to event staff and presenters.

Project Coordinator

AAA Facility Services
08.2021 - Current
  • Facilitate coordination on average of 100 projects concurrently.
  • Collaborate with project managers to create comprehensive action plans concerning resources, budgets, and timeframes for projects.
  • Responsible for providing excellent customer service by ensuring customer special requests are met and providing regular project updates.
  • Coordinated cross-functional teams to achieve seamless collaboration on achieving project objectives.
  • Supervise project progress, coordinating all team members and vendors to keep workflow on track.
  • Maintain accurate documentation of all projects, facilitating efficient audits and future reference.
  • Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
  • Assist with training of newly hired staff members.

Scheduling Coordinator

AAA Facility Services
08.2020 - 08.2021
  • Managed daily schedule of seven technicians to facilitate completion service requests, including emergency services.
  • Oversaw average of 120 service orders simultaneously.
  • Proactively identified scheduling issues and developed quick solutions to promote efficiency and profitability.
  • Developed strong working relationships with customers, technicians, and management team through effective communication skills.
  • Collaborated with supervisors, project managers, and department directors to streamline processes and internal communication.
  • Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.

Vendor Payment Specialist

San Gabriel/Pomona Regional Center
03.2018 - 08.2020
  • Responsible for processing high volume of accounts payable functions on strict time schedules.
  • Input purchase authorizations into computerized system.
  • Review, reconcile, and process payments of invoices.
  • Analyze reports and ensure accuracy of data.
  • Prepare documentation and reports for audit.
  • Receive vendor inquiries regarding accounts payable issues and expedite resolution.
  • Facilitate collaboration between multiple departments to ensure streamlining of processes.
  • Responsible for implementation of new purchase of service program, including creating procedures and training department.
  • Train vendors on use of online billing system.
  • Train staff on use of new systems, electronic filing, scanning, and software.
  • Provide interdepartmental back up as needed.
  • Provide computer technical support for department.

Sound Coordinator

The River’s Edge Church
01.2010 - 01.2014
  • Responsible for managing all aspects of audio production for events.
  • Collaborate with event planning teams on audio needs.
  • Maintain and order sound equipment and supplies.
  • Recruit and train volunteers.
  • Coordinate scheduling of volunteers.
  • Maintain consistent operating processes for sound technicians.
  • Provide back up for all aspects of AVL production, including operating lighting and projectors.

Sound Engineer

Water of Life Community Church
01.2007 - 01.2009
  • Responsible for set up, sound check, and operation of audio equipment for events.
  • Troubleshoot and resolve audio issues prior to and during events.
  • Operate digital audio workstation to mix and master recordings.
  • Train volunteers in various aspects of running live sound.
  • Provide back up for all aspects of AVL production, including operating lighting, cameras, and projectors.

Education

Some College (No Degree) - Music Industry Studies - Production

California Polytechnic University
Pomona, CA

Associate of Arts - General Education

Chaffey College
Rancho Cucamonga, CA
2007

Skills

  • Strong technical aptitude
  • Excellent Interpersonal Skills
  • Adaptable
  • Commercial Project Coordination
  • Deadline & Detail Oriented
  • Subcontractor Oversight
  • Schedule Management

Timeline

Project Coordinator

AAA Facility Services
08.2021 - Current

Scheduling Coordinator

AAA Facility Services
08.2020 - 08.2021

Vendor Payment Specialist

San Gabriel/Pomona Regional Center
03.2018 - 08.2020

Sound Coordinator

The River’s Edge Church
01.2010 - 01.2014

Audio Visual Technician

Rebecca Ruiz
09.2007 - Current

Sound Engineer

Water of Life Community Church
01.2007 - 01.2009

Some College (No Degree) - Music Industry Studies - Production

California Polytechnic University

Associate of Arts - General Education

Chaffey College

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Becca Ruiz