Belinda Ham

Work Scheduler/Data Entry Clerk II
Jacobs Technology - Silverdale, WA
April 2018 to November 2020
1038 Skate Street
Silverdale, WA. 98383
Hours per week: 40
Work Scheduler/Data Entry Clerk II
I work in the Crane/Elevator department, I create all the work orders and CRO's in Maximo and Government Maximo. I run
reports weekly to check on TCD dates of all jobs for railroad, elevator and the crane shop, and our riggers. If need be I
request extensions, so our departments numbers are not out of compliance with our contract. I schedule all jobs for the
riggers, order tractor trailers or any other equipment they may need for the job at hand. I work very closely with the crane
technician to schedule things when an outside vendor such as Milican is needed for a job to come onto base. Flaggers,
security detail for the outside vendors. I updated all the records of all crane oil samples to ensure the history was all correct.
I worked very closely with Spectra and N.C. Machinery to accomplish this task. I monitor all incoming oil samples for
accuracy, which is vital to keep all the history correct. I keep a log of all oil samples going out and coming in. Anyone can
look at this log and discover which technician took the oil sample, crane number, work order number, date it was sent out
and date it came. This enables me to keep track of all samples to ensure we get the results back. I send all these oil
samples to the department they belong to, as well as send my department samples to Region or SWFPAC for their review.
Along with the oil samples I completely changed the process of how the tools are kept in calibration, there were several vital
tools that had been out of calibration for quite some time. I created a spreadsheet to track all tools for the crane and
elevator, riggers. It allows me to know when a tool is missing or no longer working properly. I can replace it, so our
technicians will always have the tools they need to accomplish the job. I also handle ordering all parts, supplies for cranes,
elevators and the rigging departments. I keep the techs up to date as EDD dates when they can expect the products. I work
very closely with purchasing to relate to them if I have emergency parts that need to be expedited. I also have created a
spreadsheet of over 3,000 pieces of equipment with the rigging department. This shows location, crew, building so hopefully
no equipment will go missing. If so I adjust the asset to reflect this change. I close all preventive maintenance, work orders
and CRO's in both Maximo and Government Maximo. I keep files on all work orders and PM's for our crew in the system. I
also do all the scanning of these work orders, PM's for filing and file them.
Supervisor: Dan Raymond (360) 265-0183

I audited all office capital inventory, created spreadsheet to ensure list was current and up to date. Tagged all office equipment that needed tags and logged on spreadsheet. Helped human resources with special projects, as well as accounts payable and the contract department. 

I answered all in coming calls on the switchboard and forwarded to correct person. I entered all accounts payable as well as accounts receivable. I accepted payments from customers at counter. I entered all of new in coming cars into system and updated any maintenance that was done to each car daily. Kept log of all out going payments. Made bank runs and went to pick up customers tags as needed. 

I answered all in coming calls on the switchboard and forwarded to correct person. I entered all accounts payable as well as accounts receivable. I accepted payments from customers at counter. I entered all of new in coming cars into system and updated any maintenance that was done to each car daily. Kept log of all out going payments. Made bank runs and went to pick up customers tags as needed.

Waited on customers, kept store clean and tidy as well as worked in deli when needed. Responsible for cash management. 

I went back to KS to care for my brother who had ALS. 

Full cycle accounts payable for four entities. Audit daily sales paper work from the Gliding Eagle. Verify their bank deposits from the deli, coffee shop and well as the store to ensure they are correct. Make sure all numbers match their cash register tapes. I enter all the information into Excel spreadsheets to verify over and shorts. Make copies of mistakes for manager for training purposes. I also keep logs for tracking cigarette carton purchases including current prices for supervisor for month end. The same goes for all fuel purchased on a monthly basis. I handle all cash management entries including deposits and withdrawals. Balance Bank Reconciliations . Create all invoices for billing each month to send out to customers. Make collections calls if needed. 

Responsible for auditing and separating pre-petition and post-petition bankruptcy invoices, as well as expenses with a high degree of accuracy. Entered and scanned invoices into accounting system. Very heavy volume, had to meet all court ordered due dates.  I was responsible for processing 1000+ invoices per week with 100% accuracy rate. All invoices had to be matched with purchase orders and reconciled. 

Responsible for processing and coding all accounts payable invoices, checked monthly statements to ensure accuracy, weekly check runs and managing the accounts payable aging reports. responsible for accounts receivable, creating invoices for customers. Tracking all receivables, made collection calls as needed. Cash management, responsible for collecting, counting and depositing all cash for bus fares and front office cash register transactions. Entering and auditing all time cards for accuracy and correct coding. I was back-up for the front receipting desk where I answered a multiple phone line. I had to have good customer service skills with customers that walked into the front office as well as on the phone and the ability to work with customers under high stress conditions. 

Full cycle accounts payable which included invoice entry, auditing, matching invoices, reconciliation, and weekly check runs. I also answered a multiple phone transferring to correct person. Answering customer requests and directing them to the appropriate person to achieve maximum customer service. 

• Audited information and accurately entered all data
• Examined and recorded all incoming revenue for products and services.
• Performed audits daily on slots, gaming tables, cage and non-gaming areas.
• Investigated discrepancies uncovered during audits.
• Used analytical tools to assess the company's efficiency and ascertain better ways to improve the bottom line.
• Prepared and completed daily auditing processes for revenue-producing casino.