Belinda Hendrix

Secretary/Bookkeeper Career Technical Education Center Job Description Nursing Program & Adult Continuing Education Program

RESPONSIBILITIES:

1. Operate and oversee building security system including serving as point of contact for all incoming building guests and visitors. Customer Service.

2. Assist with staff absences.

3. Keep records for part-time hours for employee’s and tutoring hours.

4. Perform general secretarial duties for the building and building administrator and Nursing Coordinator as assigned.

5. Operate District computer software to maintain and update current and accurate records.

6. Receive incoming telephone calls and operate telephone system.

7. Assisting with Nursing Coordinator, current and accurate student records prepare and provide reports form data as necessary.

8. Administers and Staff travel authorization forms for conferences.

9. Help with any school actives on students field trips.

10. Processing Requisitions for ordering supplies. Receive, store and issue supplies and equipment.

11. Recording and tagging all purchased items paid by grants.

FINANCIAL:

1. Keep accurate and detailed record of all departmental (CTE Department, LPN Program, Adult Continuing Education Program) invoices, purchase orders, cash receivables and related transactions.

2. Bookkeeping and accounting including preparation of reports from data as necessary.

3. Bookkeeping includes (accounts payable & accounts receivable) balancing & maintaining accurate ledgers, paying vendor invoices, creating invoices, tracking bank account balances, reconciliation of monthly bank statements.

4. Cash handling and deposits for the department and ensure accurate application and use of accounts as outlined by the Board policies and procedures.

5. Payroll

6. Work with WorkForce (Eckerd Connect) financial aid for adult students. Record keeping, invoicing.

7. Spreadsheets for all Grant budgets, Perkins Grant, Gear Up Grant, Go Tec Grant, Claude Moore Grant.

OTHER:

1. Perform such other tasks and assume such other responsibilities as assigned by the building administrator or Nursing Coordinator Program and the evening Adult Continuing Education Program.

2. Knowledge of current office procedures including proper telephone techniques, spelling, punctuation and grammar, typing and filing; current office equipment,

• This was the Alternative School.
• Processed student registrations and withdrawals.
• Documented attendance, grades and test scores to update permanent records.
• Day to day responsibilities in the main office to support the Principal and staff.
• Students attendance and assist with Truancy department.
• Order supplies.
• Account payable and Account receivable.
• School bookkeeping.
• Staff attendance and payroll.
• We did not have a school nurse station at the school. I was trained to assist students when sick or with medication on minor things.

• Enforced university and housing policies and procedures.
• Gained strong understanding of various methods for cataloging books and other materials.
• Handled check-in and check-out process of library books and materials at circulation desk.
• Answered patron questions in-person or by phone regarding library services and resources.
• Ordering books and materials
• Scheduling of extra activities events in the library.
• We restructured the library with new technology and catalog old books out of the library with proper procedures.

Communications with parents, teachers, school officials and vendors by responding to emails and phone calls. Support teachers and the School Principal through tasks, such as arranging meetings with parents or ordering supplies for them. Maintaining student files and preparing school reports. Securing substitutes for teachers absents. Attendance, payroll, absents for staff.

Communications with parents, teachers, school officials and vendors by responding to emails and phone calls. Support teachers and the School Principal through tasks, such as arranging meetings with parents or ordering supplies for them. Maintaining student files and preparing school reports. Securing substitutes for teachers absents. Attendance, payroll, absents for staff.