Belita Lovely

California State University Northridge

Performed annual performance reviews, payroll, new hires, termination for staff, faculty and student assistant
Hire trained, evaluated, supervised and set assignments for staff
Approved time cards
Process termination; final paycheck, keys, and equipment returned
Attended monthly department meetings
Hiring process included; job requisitions for staff positions, job advertisements through temp services
Supervised 5 employees; including, hiring, training, performance metrics and termination
Monitored progress of probation completion and annual reviews.

Hilton Hotels Corporate

Office
Created all purchase requisitions, purchase orders and prepared computer inventory in Oracle Modules
Using an Access database, tracked office supplies, computer supplies and computer equipment
Scheduled equipment services, tracked purchase orders and recorded invoices for budgetary dollars
Provided high-level customer service helpdesk support for five hundred employees
Coordinated, trained employee’s computer training classes: Oracle Module, MS Schedule/
Exchange/Windows, Outlook, PowerPoint, Word, Excel, Viso and Access
Coordinated attendance, travel, expense reports and seminar schedules
Scheduled various meetings and scheduled room reservations.

Caltech-Facilities Stockroom

07.2017 - Current

Professional relationship with customers, suppliers and subcontractors to ensure materials and services are purchased through a competitive bid process to meet on-time delivery of services, supplies and material
Process material request , purchase orders and work orders using AIM, Oracle and Jaggaer Purchasing systems
Process material request and purchase order in a timely manner for accuracy and completeness to meet the end-user quality, cost and schedule requirements
Complete returns with customers, stockroom inventory, finance and suppliers to insure credit memo are processed and submitted to accounts payable
Process vendor approved documentation to both the Facilities department and Purchasing Services department: o Non-Comp Justification Forms o At least 2 bids o Policy & Procedures o Liability Insurance
Excellent working knowledge of purchasing and how to obtain the best practices in order to recommend changes to improve the flow of the purchasing process.

Caltech-Facilities/Building & Grounds

07.2013 - 07.2017

Negotiated terms and conditions with vendors to ensure services are within department budget
Prepared the facilities grounds department yearly proposal, and conducted marketing analysis, reviewed contracts and submitted for yearly purchase orders
Maintained budget spreadsheet using Excel
Processed Caltech Human Resource forms for staff Leave & Disability absence
Ensured proper usage of supplies and equipment through the training and development of employees
Conduct informal inspections and evaluated physical condition of facilities
Inspected work in progress and prepared weekly reports
Developed business reporting to support performance metrics
Handled personnel information, reports, and reviews
Recruited and directed integration of new hires into the custodial team
Supervised (4) supervisors during the Directors absence
Managed budget and reconcile monthly expenditures and reports using Data Warehouse (Congnos)
Managed P-card accounts
Develop budget for facilities supplies and special events
Submitted purchase request and controlled supply inventory distribution
Prepared weekly schedules and meeting for the Director using outlook
Maintained park calendar and payments
Handled all park complaints
Developed and planed the recycling team work scheduled
Created analytical reports for recycling and waste programs
Benchmark processes and created metrics.

Caltech-The Athenaeum

06.2008 - 07.2013

Delivered the highest quality of service and ensure members’ expectations are exceeded
Coordinated with departments to book events using Athenaeum private rooms
Scheduled each event using Delphi/Catering
Scheduling Systems
Scheduled all weddings in Dabney Lodge & Garden
Coordinated walk-through with clients vendors for table set up, catering and audio visual equipment
Submitted the paper work for alcohol permits and fire permits
Prepared seating diagram using MS Publisher and Visio, maintained events calendar
Created Banquet Events
Order contracts.

Summary