Bernadette Dorsey
Atlanta,USA
Summary
C-Suite Support, Travel & Logistics, Project Management, Operation Efficiency, Discretion, Confidentially, Proactive Resourceful, Tech Savvy, Event Coordination and Human Resources Management
Overview
11
11
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Center for Disease Control and Prevention (CDC)
10.2018 - Current
- Responsible for providing various project task for the branch (44 staff members) new hire In-processing, Travel, Credit Card Purchases, Calendar Updates/Maintenance
- Manage the coordination of domestic/international travel arrangements for division includes arranging hotel accommodations, book flights and ground transportation using the government CONCUR system for booking travel.
- Prepare correspondence on behalf of leadership team for distribution to staff members and external partners.
- Manage complex calendars for senior leadership including international global partner meetings.
- Prepare and submit travel vouchers and monitor the progress of the voucher status with travel department for errors.
- Responsible for travel management, policy and procedures updates as mandated by agency.
- Provide information on travel orders for country specific travel duties, such as country clearance and country visas.
- Manage and collect data for entering and tracking vendor supply training system orders
- Service as contract representative for grants and contracts for the federal government, providing monitoring/reporting progress for projects to include financial obligations and expenditures for our stakeholders.
- Ensure all high level and other non-essential visitor official’s documentation meets the requirements of the Office of Safety, Security, and Asset Management (OSSAM). This includes entering data, tracking and report, planning and executing all aspects of the visit.
- Manage all administrative needs for scheduling and travel for senior leadership and staff to include preparing briefings, review agenda, print out documentation and collecting necessary supporting documents to have readily available for meetings. Plan and organize presentations set up for onsite/office meetings.
- Responsible for time and attendance and collect data from staff for tracking collecting documentation for leave.
- Reviewing and updating quarterly validations in unified financial management system to obligate the funding mechanism to the correct accounting system.
- Foster and maintain effective and cohesive relationships with key official both internal to CDC and external agencies and partners.
- Coordinator for office supplies and orders for division staff as well as tracking orders through the CDC internal reconciling system.
- Responsible for taking minutes from branch meetings and distributing to staff. Also serve as point of contact for division cell phone ordering and distribution.
- Process and coordinate cell phone billing for accuracy and submission of payment using managing accounting credit card.
- Oversee the development of travel protocols and standard of procedures and report any updates to supervisors.
- Serve as the human resource point of contact for onboarding and various personnel actions for staff members.
- Serve as the branch credit card holder for purchases and updating, processing logs of purchases.
Executive Administrative Assistant
Center for Disease Control and Prevention (CDC)
02.2015 - 10.2018
- Calendar Management, Travel, Timekeeper and Personnel Actions
- Prepare briefings and reports for regional and district meetings and creating powerpoint presentations for monthly staff meetings.
- Responsible for all personnel actions for onboarding new hires.
- Creating meetings conference calls and preparing agendas for the call as well as taking minutes
- Prepare various reports and monitor tracking of office training and state mandate regulations.
- Foster and maintain effective cohesive relationships with key official both internal to CDC and external agencies.
- Conduct extensive review and analysis of internal policies and systems, reports and correspondence to ensure optimal response and recommend solutions for internal processes.
- Serve as liaison between the Deputy Director and Management Operations and internal/external customers in the immediate office and Center Institute Offices, to include international visitors.
- Serve as one of the planning coordinators for the division annual meeting held offsite that brings staff from international and domestic regions, which include collection of registration, travel and various meeting logistics.
- Create, review and edit standard operation procedures (SOP) materials and implement new procedures for posting on SharePoint network (filing system software).
- Document employee records in people processing and compiling reports from employee reporting system (ERS), for purposes of tracking and updating human resource tracking that include sensitive and confidential information.
- Engage in monthly travel meetings to review and stay abreast of federal travel policies procedures and ensuring travel policies were adhere to properly. Also responsible for identifying any problems with travel and providing solutions according to the travel policies.
- Collaborate with external partners for special projects and managing the details required for overall needs.
- Participated in implementation and planning of new division administrative support of standard operation procedures for administrative support staff and as subject matter expert for administrative duties.
- Maintain records on controlled documents in accordance with office procedures for administrative controls and follow up
Education
MHS - Human Service Administration
Saint Leo University
03.2020
Bachelor of Arts - Business Management
Saint Leo University
09.2012
Skills
- Word, Excel, PowerPoint, Microsoft Teams, Sharepoint, MS Outlook, Concur, Zoom and Power BI
Affiliations
International Honor Society in Science
Certification
- Conflict Resolution – January 2020
- Dare to Lead – September 2023
- Project Management 2024
Timeline
Executive Administrative Assistant
Center for Disease Control and Prevention (CDC)
10.2018 - Current
Executive Administrative Assistant
Center for Disease Control and Prevention (CDC)
02.2015 - 10.2018
Bachelor of Arts - Business Management
Saint Leo University
MHS - Human Service Administration
Saint Leo University
SPECIAL RECOGNITION
Excellence in Global Emergency Response Toby Merlin Award- Domestic 2021, Division of Global Health Protection Excellence of Customer Service Awards, CDC 2017