Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Bernard Manford

Oyarifa, Accra

Summary

Resourceful Procurement Officer, known for completing tasks with high productivity and efficiency. Specialize in strategic sourcing, contract negotiation, and vendor management. Excel at communication, problem-solving, and adaptability, ensuring seamless procurement processes that align with organizational goals. Advanced knowledge of the U.S. Federal Acquisition Regulations (FAR). Supported programs, such as the U.S. Department of State, Global Support Strategies, and U.S. Consulate services in West African countries, including Ghana.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Procurement Officer

Maryland Department of Juvenile Services
Baltimore
06.2023 - Current
  • Assisted internal stakeholders with resolving any queries related to procurement activities.
  • Evaluated products and services offered by vendors based on factors such as price, quality, availability, andreliability.
  • Negotiated contracts with vendors in order to secure the most favorable terms possible.
  • Implemented strategies for reducing costs associated with purchasing goods and services without compromising on quality or service level agreements.
  • Generated periodic reports related to procurement activities for senior management review.
  • Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
  • Conducted market research in order to identify potential suppliers and obtain competitive bids from them.
  • Developed contract templates and processes to streamline contracting procedures.
  • Managed the renewal process for expiring contracts, including negotiating new terms as needed.
  • Collaborated with internal teams to identify potential risks associated with contract terms.
  • Coordinated with external vendors to obtain quotes and negotiate pricing agreements.
  • Analyzed financial data related to contracts to ensure accuracy of payments made and received.
  • Acted as a liaison between internal departments and external suppliers and vendors when necessary during negotiations or other contractual matters requiring input from both sides.
  • Provided guidance on contractual matters such as dispute resolution, termination clauses.
  • Ensured all changes to existing contracts were documented and approved in accordance with established policies.
  • Maintained accurate records of all contracts in the organization's database system.
  • Prepared reports summarizing key metrics related to contracted services, goods received, delivered over time periods specified by stakeholders.
  • Evaluated vendor proposals against criteria specified in Request For Proposals.

Contract Officer Representitive (COR)

U.S Department of Veterans Affairs
Baltimore
02.2020 - 06.2024
  • Prepared reports summarizing key metrics related to contracted services, goods received, delivered over time periods specified by stakeholders.
  • Negotiated and drafted contracts, reviewed legal documents, and ensured compliance with organizational standards.
  • Participated in meetings with senior-level executives regarding strategic initiatives involving contracted services or goods delivery timelines, quantities.
  • Reviewed invoices submitted by suppliers and vendors for accuracy prior to authorizing payment processing.
  • Assisted in developing strategies for mitigating contractual risk exposure within the organization.
  • Evaluated vendor proposals against criteria specified in Request For Proposals.
  • Audited existing contracts for completeness and accuracy prior to signing or renewing them.
  • Monitored contractual performance to ensure timely completion of deliverables.
  • Resolved disputes between parties by analyzing relevant information and determining appropriate solutions.
  • Analyzed financial data related to contracts to ensure accuracy of payments made and received.
  • Negotiated contracts with outside providers to minimize costs to company and customers.
  • Organized and maintained documents, files and records.
  • Worked with management team to improve workflows and eliminate unnecessary tasks.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Collaborated with other departmental leaders to establish organizational goals, strategic plans, and objectives.

Procurement Specialist

CGI Federal
Fairfax
05.2008 - 07.2019
  • Developed strategies for procuring goods and services at the most cost-effective prices.
  • Coordinated with internal stakeholders to ensure timely delivery of items to meet project deadlines.
  • Analyzed market trends to anticipate future material needs.
  • Performed regular reviews of existing contracts to negotiate better terms or reduce costs where possible.
  • Monitored stock levels and identified purchasing needs.
  • Maintained records of purchases, pricing, and other important data in company databases.
  • Ensured compliance with relevant laws, regulations, policies and procedures related to procurement activities.
  • Reviewed and updated suppliers' information such as contact details, payment terms, and performance ratings.
  • Prepared Requests For Proposals to solicit bids from vendors.
  • Evaluated supplier quotations to determine best value for money products or services.
  • Collaborated closely with other departments to understand their product requirements and ensure timely fulfillment of orders.
  • Negotiated contracts with vendors for the purchase of required materials and services.
  • Managed relationships with key suppliers by regularly communicating updates about pricing changes or new products.
  • Identified opportunities for process improvement within the procurement cycle.
  • Strengthened traceability, developing organization systems for purchase orders, invoices, pricing and reports.
  • Reviewed requisition orders, verifying terminology and specifications for accuracy.
  • Mitigated logistics deficiencies, resolved shortages and tracked missed or late deliveries while scheduling and expediting high-priority customers.
  • Discussed defects and delivery problems with suppliers to negotiate refunds.
  • Negotiated favorable terms, volume discounts and long-term contracts with suppliers for procurement of goods and supplies.
  • Evaluated and researched suppliers and processed orders for purchases through new contracts and competitive bids.

Education

Bachelor of Science - Information Technology

Southern New Hampshire University
Manchester, NH
06-2023

Skills

  • Supplier evaluation
  • Market research
  • Contract negotiation
  • Cost reduction
  • Invoices auditing
  • Vendor management
  • Report generation
  • Risk assessment
  • Compliance management
  • Effective communication
  • Stakeholder collaboration
  • Relationship building
  • Contract negotiations
  • Project coordination
  • Spend analysis
  • Policy implementation
  • Bidding coordination
  • Project management

Certification

  • Maryland Department of Transportation (MDOT) Contract Manager Certified
  • Certified Maryland Procurement Officer (CMPO)
  • Lean Six Sigma Yello Belt

Timeline

Procurement Officer

Maryland Department of Juvenile Services
06.2023 - Current

Contract Officer Representitive (COR)

U.S Department of Veterans Affairs
02.2020 - 06.2024

Procurement Specialist

CGI Federal
05.2008 - 07.2019

Bachelor of Science - Information Technology

Southern New Hampshire University

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Bernard Manford