Bernard O'Brien
San Diego
Summary
Dynamic Contract Specialist with extensive experience at the Department of the Navy, excelling in contract negotiation and management. Proven track record in data analysis and procurement expertise, fostering collaborative relationships to drive successful outcomes. Adept at cost analysis and committed to compliance, ensuring optimal contract performance and stakeholder satisfaction. Experienced contract specialist with a strong background in contract administration. Proficient in working alongside technical teams to design and implement databases for effective contract management. Track record of successfully overseeing contract performance and driving improvements.
Overview
40
40
years of professional experience
1
1
Certification
Work History
Contract Specialist (1102)
Department of the Interior-Bureau of Reclamation
Boise
03.2024 - Current
- Builds collaborative partnerships and customer alliances with internal and external customers that facilitate the Bureau's mission accomplishment.
- Is engaged with customers and applies practices and principles of good customer service, manages customer conflicts/issues and demonstrates collaborative competencies.
- Communicates effective and proactively (written, oral and interpersonal) with customers and other organizations that encourages collaboration.
- Responsible for team dynamics, motivating, coaching team members, encouraging open communication, providing team members with training opportunities, provides a culture that encourages innovation and collaboration.
Contract Negotiator (1102)
Department of the Navy (Naval Supply Systems Command-Fleet Logistics Center)
San Diego
07.2023 - 03.2024
- Oversees acquisition planning, formulates acquisition strategy, develops negotiation objectives, and negotiates various contract types for complex, high-value projects.
- Serve as advisor to program officials in procurement planning meetings.
- Develop the acquisition plan and formalize the acquisition strategy with the requiring activity to include a wide variety of pertinent issues such as funding, market research, delivery requirements, and Government-furnished property.
- Serve as Lead Negotiator planning the negotiation strategy, coordinate strategy with negotiation team, and leads the negotiations which are conducted with contractors.
- Serve as spokesperson for the Government during complex contract negotiations.
- Perform contract administration which includes incremental funding, price, or cost analysis in order to prepare rate and cost adjustments.
- Responsible for subsequent negotiation of modifications, supplements and settlements of claims and disputes.
- Collect, record, and evaluate performance, production and delivery data obtained in statistical, graphic and narrative form which reflects current program objectives and status.
Contract Specialist (1102)
Department of Health and Human Services (Office of Refugee Resettlement)
San Diego
01.2022 - 07.2023
- Assist Contract Officer of SAS regarding advanced acquisition planning and alternatives for projected recurring and long-term requirements.
- Assure contract terms and technical specifications are adequate, complete and clear, while determining need for provisions, covering special conditions, price differential, SOW or specification revisions, type of contract milestones.
- Serve as technical liaison between contractor and Contracting Officer to assure government requirements are properly communicated throughout entire procurement process.
- Assists in monitoring contracting technical performance and deliverables over life of the contracts, solving problems related to pre-award and post-awards, changes claims, payments, etc.
- Reviews contract proposals prior to submission to local contracting offices to assess a broad and sophisticated range of parameters including applicability and acceptability.
- Plans, communicates, and advises procurement-related matters to the Department Head.
Contract Specialist (1102)
NAVAL HEALTH RESEARCH CENTER (SCIENCE ACQUISITION SUPPORT DIRECTORA TE)
San Diego
05.2020 - 01.2022
- Assist Contract Officer of SAS regarding advanced acquisition planning and alternatives for projected recurring and long-term requirements.
- Assure contract terms and technical specifications are adequate, complete and clear, while determining need for provisions, covering special conditions, price differential, SOW or specification revisions, type of contract milestones.
- Serve as technical liaison between contractor and Contracting Officer to assure government requirements are properly communicated throughout entire procurement process.
- Assists in monitoring contracting technical performance and deliverables over life of the contracts, solving problems related to pre-award and post-awards, changes claims, payments, etc.
- Reviews contract proposals prior to submission to local contracting offices to assess a broad and sophisticated range of parameters including applicability and acceptability.
- Plans, communicates, and advises procurement-related matters to the Department Head.
Contract Specialist
Innoflight, Inc.
San Diego
02.2020 - 05.2020
- The Contracts Specialist will be responsible for drafting, reviewing, negotiating, and tracking a wide range of contracts/agreements such as customer (e.g., U.S. Government, public companies, private companies, etc.) contracts/purchase orders, supplier purchase orders, non-disclosure agreements, professional consulting agreements, bailment agreements, memorandums of understanding, etc.
- The employee will assist with all aspects of the contracting life cycle, including request for proposal/quotation/information intake/organization, terms and conditions and commercial terms review and recommendation, pre-award acquisition planning, source selection support, and post-award contract administration.
- Employees will perform other duties as assigned or required, and may assist with other departments as needed.
Contract Management Support Specialist
Alpha Omega Group, LLC
San Diego
11.2019 - 01.2020
- Responsible for all aspects of contract-related activities.
- Manages workloads utilizing a variety of information acquisition management systems, including automated procurement data systems.
- Wrote and coordinated MSA's, SOW's, RFP's, LOP's, SLA's, MNDA's and custom contracts for a value of over $2.5 billion dollars with 7 vendors.
- Managed the outflow of data from various sources to various team members.
- Liaison with Production, Integration, and Engineering Team Members to accurately track shipsets for CANES (Consolidated Afloat Networks and Enterprise Services) deliveries as part of PEO C4I, PMW 160.
- Analyzed financial data for cost reduction opportunities.
- Solicited, reviewed, and analyzed vendor proposals.
- Prepared pre and post negotiation memorandums, contract correspondence, reports and spreadsheets in support of contractual related issues.
- Established professional networks and rapport to facilitate program office objectives and internal and external customer satisfaction.
- Worked closely with government Contract Officer Representative (COR) and Assistant COR.
- Monitored contracts totaling over $2.5 billion dollars for the US Navy and seven vendors providing services and network systems for over 250 United States Navy platforms.
- Drafted amendments identifying exceptions, modifications, and/or additions to contractual agreements.
Material Acquisition Specialist
Centurium, Inc.
Coronado
09.2019 - 11.2019
- Receives requests for materials.
- Research potential vendors and exercises established Supply Chain Risk Management (SCRM) procedures to ensure vendors are properly vetted.
- Works with corporate office and vendors to request new vendors get set up in accounting system.
- Ensures required documentation for each purchase is complete and accurate, including proof of competition and sole source documentation, when required.
- Enters purchase orders into purchasing system, confirms receipt of orders, and tracks orders to ensure they are received when promised.
- Verifies receipt of items by comparing items received on packing slips to items ordered on purchase orders.
- Enters received purchases in accounting system.
- Resolves purchase order, invoice, or payment discrepancies and documentation with buyers and vendors; insuring credit is received for outstanding memos.
- Authorizes payment for purchases by forwarding receiving and invoicing documentation to corporate office in timely manner.
- Reconciles returns.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Keeps information accessible by sorting and filing documents.
- Works closely with buyers, finance, accounts payable to ensure smooth operations.
- Maintains good vendor relationships through communications.
- Protects organization's value by keeping information confidential.
- Support acquisition activities that involve purchasing, tracking, receiving and reconciling materials purchased (MILSTRIP) through the Navy Supply System.
CONTRACT SPECIALIST (1102)
DEFENSE LOGISTICS AGENCY (AVIATION)
San Diego
11.2017 - 09.2019
- Performs pre-award/award procedures, review purchase request trailer in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Defense Logistics Acquisition Directive (DLAD) and Defense Logistics Agency Aviation Acquisition Procedures (DAAP), on non-commercial items, first article tests (FAT), foreign military sales, export controls and critical safety and application items.
- Requests for Quotations (RFQs) to solicit bids where appropriate.
- Prepares solicitation and determines appropriate method of procurement, i.e. advertising by way of DLA Internet Bid Board System (DIBBS), FedBiz or through negotiation in obtaining the best type of contract in order to fulfill government requirements.
- Determines if requirement is unrestricted, sole source and small business set a side.
- If deemed necessary, write synopsis, completes the Small Business Coordination Record (DD 2579) to dissolve the small business set aside and prepare memoranda for legal review.
- Evaluates quotes utilizing various cost/price analysis tools and techniques such as producer price index (PPI), U.S. Bureau of Labor Statistics (BLS), previously proposed pricing and contract prices for the same or similar items and the Independent Government Estimates (IGE) to determine Fair and Reasonableness (F&R) of the proposed price(s).
- Past Performance Retrieval System (PPIPRS) is considered in the source selection decision in the evaluation phase and factors of awarding a Firm Fixed Price (FFP) Contract.
- Prepare any and all acquisition documentation, including Independent Government Cost Estimates (IGCEs), cost/benefit analyses and analysis of alternatives, acquisition plans, development of solicitation packages, and preparation of supporting acquisition documentation.
- Document and communicate objectives, plans, status, issues and risks in a timely manner to team members, stakeholders and senior management as part of overall program management support for engagements.
- Provide integration, cost, scope, risk, communication management support for government program management.
- Proficient with the eProcurement, Pinpoint, Integrated Data Sheet (IDS), Enterprise Business System (EBS) to implement the U.S. Government Standard General Ledger (USSGL) at the transaction level using the Standard Financial Information Structure (SFIS).
- Efficient in the use of Inventory Locator Service (ILS), Haystack Gold, and DLA Internet Bid Board System (DIBBS).
- Familiar with the Federal Supply Codes (FSCs), the North American Industry Classification System (NACIS) codes, the Commercial and Government Entity (CAGE) coding system; System for Award Management (SAM) and the Excluded Parties List System (EPLS).
TRAINING SPECIALIST (1712)
FLEET ANTI-SUBMARINE WARFARE TRAINING COMMAND
10.2015 - 11.2017
- Applies conventional/established training methods and techniques to design/develop training courses, and materials.
- Reviews training project plans, course control documents, lesson plans, trainee guides, and performance tests developed by government/contractor for administrative accuracy.
- Responsible for complex program management tasks and development of standards and processes for scheduling, administration, and accounting.
- Applies evaluation techniques to determine the effectiveness of existing programs.
- Operates various software systems (i.e. MS Office, Authoring Instructional Methods (AIM I and AIM II).
- Recommends required changes to Fleet Anti-Submarine Warfare Training Center curriculum documents.
- Reviews Fleet Anti-Submarine Warfare Training Center curriculum documents.
- Updates Learning Standards Office (LSO) databases to ensure all information remains current.
- Perform Curriculum Development Functions.
- Provides Curriculum Audit Support.
SEARCH AND RECOVERY SALES MANAGER
KONGSBERG MESOTECH, LTD
Coquitlam
09.2011 - 10.2015
- Responsible for sales and support of Search and Recovery sonar solution sales to end users and Kongsberg Sales Affiliates around the world.
- Travel to perform demonstrations, attend trade shows, and conduct training on the products.
- Generate Customer awareness, interest and desire in SAR product solutions.
- Close on Customer orders through consultative collaboration.
- Serve all Sales Affiliates and Customers for their informational, quotation, order entry, order management, Order expediting, after-sales service, and training needs.
- Provide guidance to the Sales Coordinator and Sales Support Coordinator on quotations, order entry, order management and sales project management as required.
- Represent SAR product solutions at trade shows, conferences, and in the field.
- Generate and maintain distribution contracts and price lists.
- Develop budgets and forecasts.
- Observe and respond to the competitive environment.
- Pursue new sales opportunities through new products, services, and territories.
- Willingness and ability to travel extensively both domestically and internationally as required.
- Cross-training in other Kongsberg Mesotech products and markets is also required.
TECHNICAL TRAINING COORDINATOR
KONGSBERG MESOTECH, LTD
Coquitlam
12.2009 - 10.2015
- Liaise directly with customers to prepare, organize and conduct training courses.
- Create documentation, review, and revise training manuals to support training courses.
- Provide in house (factory based) training courses for sales representatives and customers as required.
- Travel to Kongsberg's sister companies and sales agents to provide product training (single and multi-beam sonar) as required.
- Develop internet-based training courses suitable for use with point to point third party software e.g. Go-To-Meeting.
- Demonstrate products (single and multi-beam sonar) to customers for promoting sales of our products.
- Participate in equipment trials for military and other customers.
- Assist in the generation of marketing material when required.
- Provide technical telephone support as required.
- Responsible for sales to customers for Search and Recovery (SAR) applications from mailing/advertising campaigns, quotations, sales through training.
Technical Support/Customer Service Manager
QUANTATIVE IMAGING/PHOTOMETRICS COMPANY
Surrey
12.2007 - 10.2009
- Supervises and coordinates activities of technical support engineers who support customer technical service of digital camera systems by applying the principles of electronic engineering to everyday or routine problems that arrive with customer service of life science digital camera systems.
- Resolve and track all customer support enquiries while maintaining Qlmaging's and Photometric's industry leading customer satisfaction levels.
- Responsibilities include actively dealing with support calls as well as managing and training other support personnel.
- Coordinate with Service Repairs Group to ensure the timely and accurate completion of all repairs.
- Provide Customers with delivery status on their repairs, works closely with manufacturing to ensure the timely completion of camera repairs.
- Assist in the analysis of technical support and customer repair data identify trends for the recommendation of engineering revisions, manufacturing process improvements, marketing specifications, and sales training.
- Provide leadership to the technical support representatives to achieve the company's service commitments.
- Ensure that service repair personnel are available to cover technical support roles during vacation and work overflow situations.
FIELD SERVICE TECHNICIAN
INTELLINET TECHNOLOGIES
05.2007 - 12.2007
- Perform problem analysis, maintenance and break-fix troubleshooting of the entire range of IT products to include Servers, Desktops, and Laser, Line and Dot Matrix printers, Routers, Switches, SCSI Disc Arrays, Network Configuration and Operating System.
ELECTRONIC EQUIPMENT TECHNICIAN
HYNIX SEMICONDUCTOR MANUFACTURING, CORPORATION AMERICA
Eugene
09.2006 - 03.2007
- Responsible for the maintenance, corrective and preventative of etch equipment used in the production of SDRAM, DRAM, and Flash and DDR2 memory chips.
SONAR UNDERWATER FIRE CONTROL TECHNICIAN
FLEET ANTI-SUBMARINE WARFARE TRAINING CENTER
San Diego
08.1985 - 08.2005
- Trained and qualified as a Navy Instructor with over 9 years experience instructing well over 1700 entry, journeymen, and master level naval servicemen.
- Qualified as a Master Level Training Specialist, able to develop and implement training curriculum.
- Operated, maintained and provided support for the Mark 116 Mod 4/7 Underwater Fire Control system aboard two AEGIS class navy ships, maintain over 60 electronic equipment suite subsystems, in support of ships combat systems readiness, operations and missions.
- Assisted in providing administration to over 20 Windows 2000/NT LAN workstations and over 300 end-users on board 3 naval vessels.
- Provided first line support for all sonar related hardware and software issues.
- Utilized a variety of tools on PC based equipment.
Education
MBA - Logistics and Supply Chain Management
Florida A&M University
Tallahassee, FL05.2017
Federal Contracts
Defense Acquisition University
01-2017
GDBA - Graduate Diploma - Business Administration
Simon Fraser University
Burnaby, British Columbia10.2014
Bachelor of Science - Information Technology
University of Phoenix
Phoenix, AZ10.2005
A.A - Electronics Technology
University of Phoenix
12.2000
Certificate of Completion - Electronics Technician
Tidewater Vocational/ Technical School
Navy Leadership Training for Supervisors -
First Aid Level 3 Certified by WorkSafeBC -
Navy Basic Electricity and Electronics School -
Sonar Technician Advance Digital Electronics School -
Skills
- Contract negotiation and management
- Subcontract management
- Procurement expertise
- Data analysis and management
- Computer literacy in applications
- Cost analysis and pricing trends
- GAAP and FASB compliance knowledge
- Supply chain risk management
- Source selection processes
- Market research techniques
- Earned value management practices
- A/E indirect rates expertise
- Construction contracting knowledge
Certification
- Technologists and Technicians of BC Certified Electronics Technician
- DAU Certified Acquisition Professional Contracting Level II, 04/01/21
- Navy Leadership Training for Supervisors
- First Aid Level 3 Certified by WorkSafeBC
- Navy Basic Electricity and Electronics School
- Sonar Technician Advance Digital Electronics School
Military Awards
- Navy and Marine Corps Commendation Medal
- Good Conduct Medal-5x
- Southwest Asia Expeditionary Medal-2x
- Navy and Marine Corps Achievement Medal-3x
- Armed Forces Expeditionary Medal
- National Defense Medal-2x
- Navy Unit Commendation Ribbon
- Global War on Terrorism- Expeditionary Medal
Security Clearance
Active
Timeline
Contract Specialist (1102)
Department of the Interior-Bureau of Reclamation
03.2024 - Current
Contract Negotiator (1102)
Department of the Navy (Naval Supply Systems Command-Fleet Logistics Center)
07.2023 - 03.2024
Contract Specialist (1102)
Department of Health and Human Services (Office of Refugee Resettlement)
01.2022 - 07.2023
Contract Specialist (1102)
NAVAL HEALTH RESEARCH CENTER (SCIENCE ACQUISITION SUPPORT DIRECTORA TE)
05.2020 - 01.2022
Contract Specialist
Innoflight, Inc.
02.2020 - 05.2020
Contract Management Support Specialist
Alpha Omega Group, LLC
11.2019 - 01.2020
Material Acquisition Specialist
Centurium, Inc.
09.2019 - 11.2019
CONTRACT SPECIALIST (1102)
DEFENSE LOGISTICS AGENCY (AVIATION)
11.2017 - 09.2019
TRAINING SPECIALIST (1712)
FLEET ANTI-SUBMARINE WARFARE TRAINING COMMAND
10.2015 - 11.2017
SEARCH AND RECOVERY SALES MANAGER
KONGSBERG MESOTECH, LTD
09.2011 - 10.2015
TECHNICAL TRAINING COORDINATOR
KONGSBERG MESOTECH, LTD
12.2009 - 10.2015
Technical Support/Customer Service Manager
QUANTATIVE IMAGING/PHOTOMETRICS COMPANY
12.2007 - 10.2009
FIELD SERVICE TECHNICIAN
INTELLINET TECHNOLOGIES
05.2007 - 12.2007
ELECTRONIC EQUIPMENT TECHNICIAN
HYNIX SEMICONDUCTOR MANUFACTURING, CORPORATION AMERICA
09.2006 - 03.2007
SONAR UNDERWATER FIRE CONTROL TECHNICIAN
FLEET ANTI-SUBMARINE WARFARE TRAINING CENTER
08.1985 - 08.2005
MBA - Logistics and Supply Chain Management
Florida A&M University
Federal Contracts
Defense Acquisition University
GDBA - Graduate Diploma - Business Administration
Simon Fraser University
Bachelor of Science - Information Technology
University of Phoenix
A.A - Electronics Technology
University of Phoenix
Certificate of Completion - Electronics Technician
Tidewater Vocational/ Technical School
Navy Leadership Training for Supervisors -
First Aid Level 3 Certified by WorkSafeBC -
Navy Basic Electricity and Electronics School -
Sonar Technician Advance Digital Electronics School -
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