Summary
Overview
Work History
Education
Skills
Timeline
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Bernice Soto-Ontiveros

Las Cruces

Summary

Experienced office manager with a strong focus on fostering positive relationships among administrators, staff, parents and students. Proven organizational skills and motivation to enhance team dynamics and operational efficiency. Background in cosmetology demonstrates creativity and dedication to personal interests, contributing to a well-rounded professional profile.

Overview

17
17
years of professional experience

Work History

Office Manager

Explore Academy Elementary
Las Cruces
07.2024 - Current
  • Provide direct support for all staff
  • Handle inventory of administrative materials
  • Maintain documentation of all purchases made from administrative accounts
  • Perform necessary clerical and secretarial duties
  • Assess purchases made from the administrative budget
  • Maintain expense records for department purchases
  • Work with the Director of Staffing to provide support for staff related to benefits, paperwork, contacts, systems, etc.
  • Oversee staff files and maintain accurate records and documentation including current licenses and ensuring contracts are supported by VOEs, transcripts, and license level
  • Complete and maintain the benefits process for all employees including new hires, open enrollment, change of status, terminations, etc and liaise with NMPSIA and ERB as required
  • Attend all assigned training
  • Ensure that all staff paperwork is scanned and placed correct staff electronic personnel files
  • Intake of payments on site (cash and check) and same day bank deposits
  • Send records request to prior schools for all new students
  • Oversee student files and maintain accurate records and documentation
  • Ensure that all student paperwork is scanned and filed into individual student digital files
  • Assist with student enrollment and recruitment initiatives
  • Assists with transcripts, credit analyses
  • Record daily attendance, issue attendance letters and meet with parents regarding attendance improvement plans
  • Assist with enrollment in ensuring students and parents have enrollment documents collected and scanned to student files
  • Assist with the health office records in assuring vaccination records are accurately maintained
  • Assist with intent to return from students including emails or phone calls to achieve 100% completion including follow throughs with those marked “unsure”
  • Maintain front office email accounts (attendance, records)
  • Maintain staff information confidential at all times
  • Perform other duties as assigned

Office Manager

Las Cruces Public Schools, Vista MS
Las Cruces
01.2008 - 07.2024
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Maintained filing system for records, correspondence and other documents.
  • Provided training to Student Aids on office policies and procedures.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Developed and implemented office policies and procedures for purchasing.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Maintained confidential records relating to personnel matters.
  • Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
  • Assisted with the preparation of budgets.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Monitored inventory levels and placed orders when needed.
  • Managed office inventory and placed new supply orders.

Office Manager

LCPS - Central Elementary
Las Cruces
07.2012 - 10.2018
  • Managed key accounts by developing strong relationships with our staff and finance team.
  • Knowledge of Staff Absence Management.
  • Make regular bank deposits and maintains financial records.
  • Maintain records of financial transactions, PO's and fundraisers
  • Collect on any returned payment vouchers (insufficient funds, etc.)
  • Order, receive and verify receipt of supplies including athletic orders, textbooks, instructional materials, equipment, furniture, etc.
  • Oversee office secretarial personnel and provide direction.
  • Track invoices and payments to ensure accuracy of accounts receivable and payable information.
  • Use various machines and equipment including but not limited to computer, telephone, instructional technology.
  • knowledge of Registration/Student Records.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
  • Assisted with the preparation of budgets.

Registrar

Las Cruces Public Schools, Columbia Elem
Las Cruces
01.2008 - 07.2012
  • Send records request to prior schools for all new students.
  • Oversee student files and maintain accurate records and documentation.
  • Ensure that all student paperwork is scanned and filed into individual student digital files.
  • Assist parents with student enrollment.
  • Assists with transcripts.
  • Provided guidance to staff on day-to-day operations related to registrar functions.
  • Prepared documents for registration, enrollment.
  • Managed student records and ensured accuracy of data.
  • Greeted visitors and provided them with assistance.
  • Monitored office supplies inventory and placed orders when necessary.
  • In charge of SubFinder for staff.
  • Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.

Education

Cosmetology Lic. - Cosmetology

Vista College
Las Cruces, NM
08-2012

High School Diploma -

Las Cruces High School
1750 El Paseo Rd
05-1992

Some College (No Degree) - Certified Nursing Assist. Lic

DABCC
3400 S. Espina St.

Skills

  • Office administration
  • Record management
  • Inventory control
  • Data entry
  • Team collaboration
  • Vendor engagement
  • Mail handling
  • Account reconciliation
  • Organizational skills
  • Supply management
  • Financial tracking
  • Office management
  • Clerical support
  • Communication/Display courteous and professional behavior towards all

Timeline

Office Manager

Explore Academy Elementary
07.2024 - Current

Office Manager

LCPS - Central Elementary
07.2012 - 10.2018

Office Manager

Las Cruces Public Schools, Vista MS
01.2008 - 07.2024

Registrar

Las Cruces Public Schools, Columbia Elem
01.2008 - 07.2012

Cosmetology Lic. - Cosmetology

Vista College

High School Diploma -

Las Cruces High School

Some College (No Degree) - Certified Nursing Assist. Lic

DABCC

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Bernice Soto-Ontiveros
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