Beth Davis
Woodstock,IL
Summary
Financial and operations leader with strengths in budgeting, cash flow tracking, payroll administration, and process improvement. Known for maintaining grant, donation, and vendor records, supporting multi-department financial oversight, and using QuickBooks and AMS tools to improve accuracy, efficiency, and day-to-day business administration.
Overview
15
15
years of professional experience
Work History
Business Manager
Lake Geneva Astrophysics and STEAM, Inc
Williams Bay, Wisconsin
05.2026 - Current
- Maintained financial records, prepared budgets, and monitored expenditures for multiple departments.
- Managed budgeting and expense tracking for STEAM education programs.
- Coordinated payroll, invoices, and vendor payments for nonprofit operations.
- Oversaw administrative processes across staff, classrooms, and outreach events.
- Monitored office procedures and improved daily workflow efficiency.
- Maintained records for grants, donations, and program compliance.
Accounting Assistant/Office Manager
American Academy of Implant Dentistry
Chicago, Illinois
01.2022 - 05.2025
- Effectively managed the daily processing of accounts payable and accounts receivable transactions across various platforms, specifically leveraging QuickBooks Online, Bill.com, and AMS software to ensure accurate and timely financial transactions. Consistently performed comprehensive monthly bank account reconciliations for all company accounts, meticulously verifying balances and identifying any discrepancies to maintain financial accuracy and integrity. Proficiently processed membership applications and renewals in strict adherence to established association policies, ensuring smooth operations and accurate member databases. Facilitated onboarding of new employees by providing orientation and support, serving as liaison with building ownership to address operational needs and foster a positive working environment. Managed office supply inventory to ensure availability for daily operations., managed meeting logistics, and executed scheduled events. Coordinated telephone system and coverage to ensure seamless communication channels and customer service, implementing strategies for improved efficiency. Organized equipment donations, sourced and procured necessary supplies, and arranged educational classes, contributing to a successful annual meeting featuring 40 educational sessions.
- Managed office supply inventory to ensure availability for daily operations., managed meeting logistics, and executed scheduled events.
- Coordinated telephone system and coverage to ensure seamless communication channels and customer service, implementing strategies for improved efficiency.
- Organized equipment donations, sourced and procured necessary supplies, and arranged educational classes, contributing to a successful annual meeting featuring 40 educational sessions.
Accounting Clerk
Lowell Management
Lake Geneva, Wisconsin
03.2021 - 01.2022
- Managed accounts payable for Lowell Management to support smooth property operations and maintain financial integrity.
- Consistently processed accounts payable and receivable transactions across diverse client projects and vendor networks, ensuring accurate and timely financial management. Generated monthly project billings, delivering financial overviews and enabling revenue tracking. Managed implementation of software programs to enhance operational efficiency and streamline job tracking processes. Effectively tracked, billed, and processed payments for a range of small-scale projects, ensuring smooth financial transactions and maintaining meticulous records. Exercised thorough oversight of vendor records, meticulously maintaining and updating crucial documentation such as insurance policies, W9 forms, and contractual agreements, thereby mitigating potential risks. Processed bi-weekly payroll for three companies, managing a workforce of 32 employees and ensuring accurate calculation and disbursement of employee benefits. Led implementation of Co-Construct software platform for renovation and cabinet industries, modernizing project management and improving collaboration.
- Executed reconciliation of general ledger accounts with bank statements to ensure alignment and accuracy in financial reporting.
- Prepared journal entries for monthly closing tasks.
Financial Manager
Scholl Construction Company
Crystal Lake, Illinois
01.2019 - 09.2020
- Thoroughly analyzed, meticulously controlled, and strategically regulated historical financial data, comprehensive annual budgets, and detailed project financial information to ensure accuracy and informed decision-making. Effectively managed and optimized daily cash flow through the precise monitoring and timely reimbursement reporting processes from both banking institutions and title companies, ensuring financial stability. Conducted in-depth analyses of financial systems and reports, updating them to align with performance metrics and revised reporting requirements, enhancing operational efficiency. Actively supported the development and implementation of a comprehensive new growth plan, specifically tailored to facilitate and accelerate business expansion initiatives, contributing to sustainable long-term success. Spearheaded employee recruitment process, from sourcing and screening to offer negotiation and onboarding, acquiring top talent and fostering high-performing team. Evaluated and strategically implemented a cutting-edge payroll system (ADP), meticulously ensuring complete compliance with the ever-evolving landscape of labor laws, specifically designed to support the unique needs of a dynamic small business. Thoroughly evaluated and successfully implemented an enhanced QuickBooks platform (Right Networks), streamlining financial processes, improving data accuracy, and optimizing overall financial management capabilities. Developed actionable business plan targeting and achieving $4M in new sales year-over-year, driving revenue growth and market penetration. Created a comprehensive organizational chart, clearly defining roles, responsibilities, and reporting structures, thereby facilitating seamless collaboration, supporting business growth, and enabling successful expansion into new and promising service areas.
- Oversaw construction budgets, forecasts, and cash flow for Scholl Construction projects.
- Reviewed job costing, expense coding, and project allocations for Scholl Construction records.
- Prepared monthly financial statements and reports for Scholl Construction leadership.
Office Administrator
Berkshire Hathaway Home Services
Woodstock, Illinois
03.2015 - 12.2019
- Report Generation: Consistently prepared and accurately delivered comprehensive month-end statistical reports, encompassing sales performance, earnings, and commission details, directly to the Managing Broker, ensuring timely and informative insights for effective decision-making.
- Organized physical and electronic filing systems, implemented streamlined procedures to ensure accessibility, maintain accurate records, and facilitate seamless retrieval of essential documents.
- Drafted, developed, and reviewed crucial transaction documents, including broker statements for property closings, sales deposits, and escrow transactions, ensuring accuracy and legal compliance.
- Provided engaging training sessions for administrative staff and real estate brokers on newly adopted document storage technology, enhancing efficiency and data management.
- Data Security: Meticulously maintained the utmost integrity and confidentiality of all sensitive financial data, proprietary client information, and confidential business records, adhering strictly to ethical standards and regulatory compliance guidelines.
Business Manager
Scholl Construction Company
Crystal Lake, Illinois
09.2011 - 02.2015
- Developed financial tracking and reporting systems that strengthened visibility into financial performance.
Established annual budget aligned resources with strategic goals.
Implemented weekly cash flow tracking to support liquidity management and informed decision-making.
Directed financial control programs that generated $1.2M in sales through accurate profit margin forecasting and change order management.
Designed business efficiency procedures for all estimates received and customer contracts, preserving jobs and delivering profitable year-end results.
Education
Bachelor of Science - Business and Financial Management
Columbia College
MissouriAssociate of Science - Business
McHenry County College
ILSkills
- QuickBooks
- QuickBooks Online
- Billcom
- Financial software
- Accounts payable
- Payroll management
- Financial analysis
- Cash flow management
- Budget oversight
- Budget management
- Budget creation
- Financial management
- Financial oversight
- Grant compliance
- Project oversight
- Process optimization
- Vendor management
- Project collaboration
- Office administration
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Google Drive
- Google Docs
- Google Sheets
- Gmail
- Team leadership
- Operational leadership
- Cross-functional communication
- Client relations
- Strategic planning
- Operations oversight
- Membership management
- Problem solving
- Attention to detail
- Reporting documentation
- Customer service
- Association management
- Membership management
- Windows
- CRM software
- Operational strategy
- Client relations
- CRM software
Professional Volunteer Experience
- McHenry County Democratic Party, Precinct Chairperson
- Woodstock Community Choir, Current Board President
- Theatre 121, Inc, Founding Member & Former Treasurer
- Woodstock Musical Theatre Company, Past Treasurer and Board Member
Timeline
Business Manager
Lake Geneva Astrophysics and STEAM, Inc
05.2026 - Current
Accounting Assistant/Office Manager
American Academy of Implant Dentistry
01.2022 - 05.2025
Accounting Clerk
Lowell Management
03.2021 - 01.2022
Financial Manager
Scholl Construction Company
01.2019 - 09.2020
Office Administrator
Berkshire Hathaway Home Services
03.2015 - 12.2019
Business Manager
Scholl Construction Company
09.2011 - 02.2015
Bachelor of Science - Business and Financial Management
Columbia College
Associate of Science - Business
McHenry County College