Beth Jirik
Mt. Juliet,Tennessee
Summary
Offering strong foundation in analytical thinking and strategic planning, eager to learn and develop in dynamic environment. Brings ability to quickly grasp complex concepts and apply project management techniques to real-world scenarios. Ready to use and develop data analysis and resource allocation skills in [Desired Position] role.
Overview
27
27
years of professional experience
Work History
Senior Planner & Contracts Research Administrator
University of Tennessee (UTK) Contractor for the Tennessee Department of Transportation
08.2018 - Current
- Responsible for the completion of applicable project deliverables in the planning, design, and construction phase, and for the identification of issues within the critical path work items on complex projects
- Develop and implement for the Planning Division an organized manual of Standard Operational Procedures Processes within all Long Range Planning offices
- Daily preparation of reports, charts, and graphs used in the presentation of data using technical writing skills long with presentation skills set up for Lead Staff and Team Leads
- Work to develop and assemble transportation infrastructure survey deliverables and supporting documents with the latest computer technology
- Coordinates and reviews proposals for consistency, accuracy, and completeness from Tennessee Universities
- Project Manager over25 University Research Projects
- Work close with University Professors
- (PI’s)
- Participate with TDOT Lead Staff & Professors in Quarterly Progress Meetings for the25 Projects
- Communicates with the ability to work with all individuals at all levels and from diverse backgrounds in a virtual work environment
- Reviews solicitation requests
- Provide comprehensive management and monitoring of post award activities including commitments, cost share, budget transfers, budget modifications, incremental and supplemental budget requests, subaward monitoring, no cost extensions, and cost transfers
- Reviewing of grant and contract award terms and conditions while using and interpreting award documents to determine the budget, restrictions, and other pertinent information and communicating that information to key personnel
- Coordinates contract requirement fulfillment with programs within the Research Department and Federal Highways
- Completes award setup and budget reconciliation and sets up projection and tracking tools necessary for award management
- Mets with the PIs on requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements
- Stays in communication with the PI throughout the lifetime of the Research Project, advising them on any budget changes, and the importance of staying on track
- Prepares and submits cost detailed proposals
- Provides contractual support in proposal development Ability to work well independently, and collaboratively as needed, while prioritizing multiple objectives and projects to consistently meet established timelines in a fast-paced environment
- Skilled in anticipating and understanding customer needs, consistently providing exceptional service and support
- Knowledge in Federal Highways regulations / work directly with the State of Tennessee Procurement Office regarding any new RFQ’s and RFP’s that come into our Planning Division
- Administrator over the Long-Range Planning SharePoint Site
- Created plus maintain the New Modern Experience for our Division and train employees on how to use the SharePoint site (one of the on-boarding classes for new employees)
- Exhibited flexibility and adaptability while collaborating with different teams and adjusting to evolving priorities
- Develop and maintain the Planning Contract files (RFQ’s, RFP’s, Brooks Act, State Grants and Master Agreements)
- Development of numerous technical reports and grants along with consulting with regulatory agencies
- Demonstrate critical thinking, decision-making, and problem-solving skills with strong attention to detail
- Development and tracking of contract terminations, program budgets/expenditures (Funding Balances/Variances) – no expenditure excel sheet maintenance
- Create, edit and maintain the TN.GOV Research Webpages
- Train and mentor other employees within the Research Team
- Provide feedback to regions, local government partners, consulting and regulatory agencies, consultants, contractors, and legislators to resolve highly complex projects and program issues
- Work directly with Principal Investigator (PI), and central administration to determine allowable and allocable project charges
- Organize and maintain all UTK University files related to project expenditures and backup
- Develops quarterly budget analysis
- Provide oversight
- Collaborates and serves as research administration expert, providing consultative advice to faculty and staff, and assists in identifying problems and underlying causes to successfully resolve research administration-related matters
- Provides administrative oversight of activities relating to research administration
- May mentor research administration staff
- Perform financial reporting and documentation activities to ensure compliance with contract requirements
- Monthly meetings with external stakeholders, local government agencies, regulators, contractors, and consultants to address complex issues involving projects, grants, prequalification, contracts, compliance, and invoice processing for the universities
- Develops and recommends transportation planning, environmental, modeling, design, construction, and material testing issues when needed Research and perform analysis of data sets and prepare reports on the investigation and assessments of projects
- Use the Research Administration System, prepares business components of grant applications, prepares and routes proposal for internal approval, and prepares and submits subcontractor and other documentation to Pre-Award Research Administration for final review and submission to sponsor
- Transportation Pooled Fund Study Reporting and contract administration with the Federal Highways Association
- Federal Highway Administration - Reporting and BOE reporting, Annual Reporting and Quarterly Expenditure Reports
- Monitor all activity of contract expenditures for the Planning Division that become inactive or get close to the contract amount before the expiration
- Monitor E-Grants Management through the Dulles E-Grants System and University Grantee Proposal on-call lists
- Used sound judgment and decision-making skills to provide direct oversight and to work independently on highly complex duties on a daily basis
- Reviews funding proposal opportunity proposals to gain understanding of requirements, submission process and sponsor guidelines
- Proficient in using standard Microsoft365, including OneDrive, SharePoint, Excel, Word, PowerPoint, and Adobe Acrobat, Auto CAD, Web Grants, Visio Software, Project Blue Beam
Project Administrator/Office Manager
GHP Environmental & Architecture
07.2001 - 07.2018
- Handled all Contracts & Terms for the Architecture/Construction and Environmental Staff
- Heavy review of RFP’s, AIA Contracts, Change Orders, Change Order Logs, involvement in submitting contracts to clients, consultants & contractors, follow through until full execution, organize and file (archive)
- Take the lead in the consultation, processing, and monitoring of federal and state regulatory requirements
- Take the lead in consultant prequalification, selection, invoice processing, and performance assessments
- Engaged monthly in the development, interpretation, analysis and administration of contracts and grants, and tasked with leading financial plan development, compliance and quality reviews, and auditing functions
- Highly proficient in the use of computers, technical field equipment, materials sampling and testing, technical drawing development, and report writing
- Used sound judgment and decision-making skills to provide direct oversight and to work independently on highly complex duties on a daily basis
- Conduct milestone proposal reviews: adjust the proposal development schedule accordingly to accommodate corrective actions
- Clearly and consistently communicated proposal development strategies, plans, and needs to all proposal team members
- Highly proficient in the use of computers, data analytic tools
- Technical field equipment, materials sampling and testing, technical drawing development, and report writing, CADD
- Managed mockup process and strategy sessions for proposal themes to conform to current proposals in review
- Assist with content development and ensure consistency across technical/management, administrative, and price volumes
- Gather proposal information by identifying sources of information; coordinating submissions and collections; and identifying and communicating risks associated with proposals
- Develop win themes and incorporate strategies from review teams for final proposal drafts
- Created and distributed weekly newsletter to employees
- Prepared contractor & consultant pay applications, plus contract change order management, contingency log, payment requests, performance issues, claims & Insurance certificates
- Maintained & Updated Facility Operation and Maintenance Plans & ACM Removal Log for CHSPSC, LLC and HCA Healthcare
- Maintained & annually updated all Codes & Regulations for the Environmental Department, i.e., OSHA Regulations updates, AHCA Regulations, AIA Documentation for Contracts
- Worked closely with the HCA Healthcare's Design & Construction Department at the Corporate Office & Contracts Department
Contracts Specialist
Aspect Communications
10.1999 - 05.2001
- Handled all Contracts for the3-Workforce Department and negotiated with consultants on3-to-10-year contracts
- Thoroughly assessed Requests for Proposal (RFPs)/Requests for Information (RFIs)/Requests for Quotation (RFQs)
- Created and managed a compliance and response matrix to ensure RFP compliance
- Maintained a detailed spreadsheet of all active Contracts and Purchase Orders in the Tennessee Region
- Researched ESAs for property being sold or for purchase
- Created Amendments to Contracts, negotiated contracts with regular call center customers when contract expired
Contracts Specialist / Marketing Specialist
Ross Breeders, Inc.
08.1997 - 09.1999
- Created Amendments to Agreements / Contracts
- Negotiated with customers on new Agreements with budget
- Collected and analyzed data and information; developed technical reports, and contracts; and consulted with former regulatory agencies
- Supervised the Marketing Department –3 of us in Marketing
- Managed all phases of the proposal response process across multiple efforts simultaneously
- Worked and Understood capture strategy and interface with sales/capture lead
- Worked with a cross-functional proposal team for each effort and facilitate required meetings
- Coordinated meetings and other office events
- Ordered yearly promotional/marketing supplies for the company
Education
Bachelor of Arts - Business Administration
Trevecca Nazarene University
Nashville, TN05-1997
Skills
- Site analysis
- Transportation planning
- Environmental awareness
- Software knowledge
- Demand forecasting
- Design review
- Permitting process
Timeline
Senior Planner & Contracts Research Administrator
University of Tennessee (UTK) Contractor for the Tennessee Department of Transportation
08.2018 - Current
Project Administrator/Office Manager
GHP Environmental & Architecture
07.2001 - 07.2018
Contracts Specialist
Aspect Communications
10.1999 - 05.2001
Contracts Specialist / Marketing Specialist
Ross Breeders, Inc.
08.1997 - 09.1999
Bachelor of Arts - Business Administration
Trevecca Nazarene University
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