Beth Keiser
Highlands Ranch,CO
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
26
26
years of professional experience
Work History
Senior Administrative Assistant – Global Employment & Benefits Law
TIAA-CREF
01.2008 - Current
- Provide support in handling phone calls, managing calendar, travel arrangements, conference registration, written correspondence, preparing and editing documents and presentations for Managing Director, General Counsel and delegates
- Overall general administrative support for Law & Compliance Department: copying, scanning, meeting management, conference organization, catering, mail distribution, create and maintain files, order and maintain office supplies, invoice processing, expense reimbursement, travel planning
- Work with extremely confidential and sensitive information
- Interface with all levels of employees and management
- Responsible for researching relevant or industry specific data/information and drafting/composition of reports, memos and presentations
- Create and maintain reports
- FINRA filing tracking
- Department project tracking
- Assist with other projects as needed.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Accounts Payable Specialist
Old Mutual Capital
01.2005 - 08.2007
- Audit and process employee expense reports in Concur
- Assist in preparation of month-end accruals and month end activities
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Manage and monitor AP email box throughout the day to ensure timely processing of invoices
- Prepare and enter daily accounts payable transactions (PO/non-PO invoices) into accounting system
- Review and verify the accuracy of invoice information to ensure the validity and matching of the transactions
- Verify or assign proper GL coding of invoices and expenses to appropriate GL accounts and Cost Centers
- Procure proper approvals and support documentation prior to payment
- Ensure all AP invoices, check requests, and other expenses are recorded to the proper accounting periods
- Respond to all vendor or employee inquiries to resolve payment processing issues, discrepancies, credit terms or any other related transitions in a timely manner.
Front Desk Coordinator/Spa Manager
Beau Visage Skincare & Spa
11.2001 - 04.2005
- Lead the day-to-day Spa operation ensuring all standards are followed
- Promote and sell customized Spa programs
- Assist in the recruitment, development and training of spa colleagues.
IT Software & Hardware Assistant Buyer
Micromedex, Inc.
06.1998 - 01.2000
- Procurement of hardware, hardware peripherals, software and other commodities for inter-company use
- Software registration and compliance
- Product research and development for IT and CIS departments
- Vendor Research/Manage vendor relations
Education
AAS Business -
Skills
- Proficient in Microsoft Office
- Executive support experience
- Project Coordination Expertise
- Expert Time Management
Timeline
Senior Administrative Assistant – Global Employment & Benefits Law - TIAA-CREF
01.2008 - Current
Accounts Payable Specialist - Old Mutual Capital
01.2005 - 08.2007
Front Desk Coordinator/Spa Manager - Beau Visage Skincare & Spa
11.2001 - 04.2005
IT Software & Hardware Assistant Buyer - Micromedex, Inc.
06.1998 - 01.2000
Arapahoe Community College - AAS Business,
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