Summary
Overview
Work History
Education
Skills
Timeline
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BETH McCAWLEY

North Bergen,NJ

Summary

Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

21
21
years of professional experience

Work History

Executive Assistant/Facilities Manager to Vice President

MSCI
10.2024 - Current
  • Company Overview: Oversee and ensure smooth operations and transition of Hoboken office in conjunction with MSCI’s HQ at 7WTC to mirror policies and procedures, with an emphasis on MSCI’s culture of excellence
  • Oversee and ensure smooth operations and transition of Hoboken office in conjunction with MSCI’s HQ at 7WTC to mirror policies and procedures, with an emphasis on MSCI’s culture of excellence
  • Liaise closely with property management to facilitate all office operations, brand signage, equipment transitions and oversee all facilities-related issues
  • Coordinate several demanding calendars across MSCI’s global offices for weekly facilities update meetings among our departmental managers
  • Manage and track all Certificates of Insurance for MSCI and all vendors with whom we work to gain entry to 111 River Street
  • Oversee and ensure smooth operations and transition of Hoboken office in conjunction with MSCI’s HQ at 7WTC to mirror policies and procedures, with an emphasis on MSCI’s culture of excellence

Executive Assistant/Facilities Manager to Managing Dir./Finance and Founder/CEO

BURGISS
04.2022 - 10.2024
  • Company Overview: A provider of investment management solutions for global investors
  • Served as point-of-contact for MD/Finance, Founder/CEO and Dir./Client Services of Burgiss, a provider of investment management solutions for global investors
  • Manage several demanding calendars across global time zones
  • Coordinate all Hoboken HQ meetings and frequent global employees’ travel (including air, lodging, cars, dining)
  • Oversee daily office activities to ensure smooth operations (stocked inventories, rooms meeting-ready, equipment cued for Teams/Zoom meetings, general upkeep, and monitoring of office space for acceptable comfort levels)
  • Liaise with property management company to facilitate all office repairs, equipment removal or install, general maintenance needs and all facilities-related issues
  • A provider of investment management solutions for global investors

Executive Assistant to two Executive Vice Presidents – Executive Office

SUBARU DISTRIBUTORS CORP.
09.2019 - 04.2022
  • Company Overview: A privately held automotive regional distributor with 67 dealerships in New York and New Jersey
  • Supported Executive Office, including Sales & Marketing, Legal and Accounting at a privately held automotive regional distributor with 67 dealerships in New York and New Jersey
  • Managed two EVPs’ schedules, including weekly dealership visits and industry trade shows and conferences
  • Planned and organized all phases of regional business planning meetings between the SDC executive team and each regional dealership’s management staff
  • Oversaw transactions including submissions & reimbursements related to retailer capital improvement projects
  • Coordinated extensive monthly field training sessions and regional meetings in New York and Boston port
  • A privately held automotive regional distributor with 67 dealerships in New York and New Jersey

Executive Assistant to Chief Executive Officer and Chief Financial Officer

CASE MEDICAL
10.2018 - 07.2019
  • Managed Executive Office and assisted Regional Managers and sales teams, while CEO and CFO grew business
  • Organized and monitored CEO’s demanding schedule and daily office administration
  • Assisted with participation in industry trade shows and extensive travel for CEO and 30 sales staff

Executive Assistant to President and Chief of Staff

STEVENS INSTITUTE OF TECHNOLOGY
01.2018 - 03.2018
  • Company Overview: A 7,000-student private university
  • Provided administrative support to President and Chief of Staff of a 7,000-student private university
  • Managed President’s demanding schedules, including extensive domestic and international travel
  • Coordinated bi-weekly Cabinet meetings and drafted/circulated meeting minutes and pertinent materials
  • Assisted with Board presentations, fundraising activities, and event planning for academic conferences
  • Consolidated and reorganized five years of backlogged files and streamlined office functions
  • A 7,000-student private university

Executive Assistant to Managing Director, Principals & Associates

REDBIRD CAPITAL
06.2017 - 09.2017
  • Company Overview: A private equity investment firm
  • Provided support to Managing Director, 9 Principals and Associates of a private equity investment firm
  • Managed all calendars and weekly domestic and international travel for the executive team
  • Collaborated with the firm’s Dallas, TX office to coordinate multiple Board meetings of acquired companies
  • A private equity investment firm

Executive Assistant to Head of School

VILLAGE COMMUNITY SCHOOL
07.2015 - 06.2017
  • Company Overview: A private school in New York’s West Village
  • Administered the business, personal, and school calendars of the Head of School, a private school in New York’s West Village; managed and oversaw yearly school calendar for both school and staff
  • Assisted with special projects (Board presentations, fundraising) to Director of Finance and Human Resources
  • Prepared materials and coordinated monthly Board and Finance meetings; maintained Board minutes, agendas and all records for each Board meeting, past and present
  • Prepared and coordinated monthly Administrative and Faculty meetings, assemblies, Professional Development Days, educational seminars; tracked all institutions where Head of School was a Board member
  • Entrusted with highly sensitive information regarding staff, students and families
  • A private school in New York’s West Village

Executive Assistant to Chief Investment Office and Chief Financial Officer

BROOKLYN NY HOLDINGS, LLC
12.2013 - 07.2015
  • Company Overview: The Lerner Family’s $4 billion private asset management
  • Extensive administrative support to CIO and CFO of the Lerner Family’s $4 billion private asset management
  • Acted as gatekeeper, coordinated activities/teleconferencing between NY, Cleveland & Amagansett offices
  • Managed demanding calendars and coordinated all aspects of domestic and international travel
  • Liaised and maintained constant contact with CIO, CFO and other offices
  • Oversaw and organized monthly financial institution statements for over 40 fixed income investments
  • Prepared weekly QuickBooks vendor reporting and monthly bank reconciliations
  • Coordinated all AV and teleconferencing needs for CIO and CFO
  • The Lerner Family’s $4 billion private asset management

Executive and Personal Assistant to Senior Managing Director

ALLEN & CO.
01.2012 - 03.2013
  • Company Overview: A privately held boutique investment firm
  • Assisted the Senior Managing Director of privately held boutique investment firm
  • Prioritized all incoming emails and reported any pertinent deal information to SMD
  • Liaised with MD’s and Analysts working closely on deals
  • Managed demanding business and social calendars, including SMD’s participation on various boards, in conjunction with News Corp., Council on Foreign Relations and Paley Center for Media
  • Coordinated extensive business and personal travel, both domestic and international, including securing visas
  • Developed positive and professional rapports with clients, including Rupert Murdoch and Bill Clinton
  • Oversaw SMD’s four residences and staffs, including compensation, cars, and maintenance of properties
  • Drafted and finalized RFPs and Engagement Letters for new deals for SMD and Associates
  • Prepared written and electronic correspondence, including memos, letters, and contractual agreements
  • A privately held boutique investment firm

Executive Assistant to President/COO, CFO and VP

LOEWS HOTELS
03.2004 - 01.2012
  • Managed executive access between Loews Hotels and Loews Corporate officers
  • Organized and managed complex schedules and daily activities for President, CFO and VP
  • Served as gatekeeper and liaison between Loews Hotels executives, Loews Corporate officers, and staffs (both at corporate office, and among the 18 hotels)

Education

Bachelor of Arts - Psychology

HUNTER COLLEGE
New York, NY

Bachelor’s Degree -

NANTERRE UNIVERSITE

Skills

  • Microsoft Office Suite
  • Word
  • Excel
  • PowerPoint
  • Outlook
  • Concur
  • QuickBooks
  • Executive Support
  • Administrative Support
  • Office Management
  • Strong Problem Solver
  • Schedule & calendar planning
  • Office Administration
  • Meticulous attention to detail
  • Information confidentiality
  • Customer Service-Oriented
  • Expense Reporting
  • Scheduling
  • Calendar Management
  • Interpersonal Communication
  • Professional and mature
  • Travel Coordination
  • Meeting planning
  • Travel Arrangements
  • Excel spreadsheets
  • Document Preparation
  • Proofreading
  • Advanced MS Office Suite
  • Resourceful
  • Schedule Management
  • Project Planning
  • File Organization
  • Staff Management
  • Invoice Processing
  • Business Administration
  • Phone Etiquette
  • Business Correspondence
  • Conflict Management
  • Presentation Development
  • Appointment Setting
  • Software Knowledge
  • Conference planning
  • Videoconference preparation
  • Task Delegation
  • Mail handling
  • Multi-line phone proficiency
  • Bookkeeping
  • Travel administration
  • Financial Services
  • Legal administrative support
  • Email management
  • Articulate and well-spoken
  • Understands grammar
  • Document handling
  • Logistics and schedule management
  • Administrative support specialist
  • Proper phone etiquette
  • Self-starter
  • Time Management
  • Reliable and Responsible
  • Microsoft Office
  • Executive Schedule Management
  • Problem-Solving
  • Honest and Dependable
  • Critical Thinking
  • Travel Arrangement Coordination
  • Relationship Building
  • Analytical Thinking
  • Team Coordination
  • Work Prioritization
  • Calendar and Scheduling Software

Timeline

Executive Assistant/Facilities Manager to Vice President

MSCI
10.2024 - Current

Executive Assistant/Facilities Manager to Managing Dir./Finance and Founder/CEO

BURGISS
04.2022 - 10.2024

Executive Assistant to two Executive Vice Presidents – Executive Office

SUBARU DISTRIBUTORS CORP.
09.2019 - 04.2022

Executive Assistant to Chief Executive Officer and Chief Financial Officer

CASE MEDICAL
10.2018 - 07.2019

Executive Assistant to President and Chief of Staff

STEVENS INSTITUTE OF TECHNOLOGY
01.2018 - 03.2018

Executive Assistant to Managing Director, Principals & Associates

REDBIRD CAPITAL
06.2017 - 09.2017

Executive Assistant to Head of School

VILLAGE COMMUNITY SCHOOL
07.2015 - 06.2017

Executive Assistant to Chief Investment Office and Chief Financial Officer

BROOKLYN NY HOLDINGS, LLC
12.2013 - 07.2015

Executive and Personal Assistant to Senior Managing Director

ALLEN & CO.
01.2012 - 03.2013

Executive Assistant to President/COO, CFO and VP

LOEWS HOTELS
03.2004 - 01.2012

Bachelor’s Degree -

NANTERRE UNIVERSITE

Bachelor of Arts - Psychology

HUNTER COLLEGE

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BETH McCAWLEY