Bethany Caruso
Dundee,OR
Summary
Highly organized and detail-oriented individual, passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating a wide variety of both small-scale and large-scale events in Oregon Wine Country. Strong and patient communicator, who looks to foster valuable relationships within the community and the local tourism industry.
Overview
9
9
years of professional experience
Work History
Event Coordinator
The City of Dundee
06.2023 - Current
- Coordinated up to 20+ outside participants for each monthly event; including booking musicians, artists, interactive activities, food trucks, and more.
- Development of creative materials for promotion on social media and local distribution.
- Brainstormed and implemented creative event concepts and themes.
- Enhanced attendee experience by meticulously planning and executing event logistics.
- Maintained accurate records of all event expenditures, ensuring budget compliance.
- Conduct post-event analysis, identifying areas of improvement for future events.
- Managed event logistics and operations.
- Collaboration with local business owners, connecting them with their monthly participants.
- Collaboration with The Dundee City Council and Tourism Committee, regarding budget expectations, and event expectations.
Founder and Coordinator
Wine Country Wedding Showcase
04.2022 - Current
- Founded in 2022, with the first annual event taking place in April 2023
- Created and maintain event website
- Created a social media campaign and built a social media following
- Coordinated planning with over 30 vendors - planning for booth spacing, collecting payments, promotion on social media, contract agreements, delegated roles during the event, and much more
- Managed event logistics and operations
- Secured county event permits
- Coordinated OLCC permits for alcohol providers
- Created a Google Ad and Eventbrite advertising campaigns
- Selected and ordered décor and event materials
- Solicited feedback from vendors and attendees to assess event success and uncover opportunities for improvement
- Organized multi-vendor giveaways
- Secured donations from various companies in exchange for marketing promotion
- Organized and facilitated a day of fashion show - coordinating with models, DJ, clothing providers, etc
Catering Coordinator & Office Administrator
Red Hills Market
03.2022 - 08.2024
- Interact with customers by phone, email or in-person to gather information at all stages of event planning
- Provide menu proposal and quotes to potential clients
- Meet weekly with catering team to coordinate schedules, plan menus, and discuss details of upcoming events
- Prepare invoicing and collect payments from clients
- Create large event orders, requiring coordination with the kitchen staff
- Pre-event site visits
- Day of point person; coordination between client and catering staff
- Organization of current and past employee files
- New hire documentation facilitation, coordinating with managers and accountant
- Produce spreadsheets for catering event organizational purposes
- Restaurant signage design and implementation
Owner/Floral Designer
Elle & Lu Flowers
01.2016 - Current
- Implementation of large scale floral designs and event planning.
- Research latest design trends, colors and vendor products for use in new pieces.
- Consultations with clientele to discuss special occasion floral designs for weddings, and other events
- Creation of monthly flowers subscription designs and coordination of deliveries
- Manage staff schedules, accounting, and instruction
- Visual merchandising and product display
Education
Interior Design
Oregon State University
Corvallis, ORBachelor of Science - Interior Design/Merchandising
George Fox University
Newberg, OR 12.2005
Skills
- Large order/event fulfillment
- Maintaining and posting for social media accounts
- Client & vendor communication and coordination
- Brand strategy
- Vendor acquisition, communication and coordination
- Project Oversight
- Vendor Negotiations
- Contract negotiation
- Business planning
- Donation coordination
- Logistics Management
- Spreadsheet creation
- Community engagement
Community Contributions
- Destination Dundee - A Strategic Tourism Study, consultant team member with a focus on community engagement.
- City of Dundee - Tourism Committee Member
Timeline
Event Coordinator
The City of Dundee
06.2023 - Current
Founder and Coordinator
Wine Country Wedding Showcase
04.2022 - Current
Catering Coordinator & Office Administrator
Red Hills Market
03.2022 - 08.2024
Owner/Floral Designer
Elle & Lu Flowers
01.2016 - Current
Interior Design
Oregon State University
Bachelor of Science - Interior Design/Merchandising
George Fox University
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