BETHANY STITH
Summary
Forward-thinking executive assistant with expertise in supporting senior leadership through effective schedule management and project organization. Demonstrates strong analytical skills to prioritize tasks and deliver high-quality administrative support, with a proven ability to enhance operational efficiency, and maintain professionalism in fast-paced environments.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Millennium Pack and Ship
Aspen, CO
12.2023 - Current
- Maintaining office and coordinating with clientele with high valued products. Coordinating with clients such as Dior, Luis Vuitton, Daniel’s Antiques, Aspen Food and Wine, and other Aspen art curators.
- Evaluating and examining the artwork to understand the best methods for packing, handling, and shipping
- Designing, preparing and constructing custom packaging solutions for each piece of art
- Using a variety of packing materials and techniques to ensure the artwork is well-protected during transport
- Coordinating with shipping companies to arrange for safe and timely delivery of the artwork
- Handling all documentation necessary for shipping, including customs forms for international shipments
- Inspecting artworks upon arrival to ensure there was no damage during transit
- Maintaining detailed records of each item packed and shipped, including photographs and condition reports
Customer Service Representative
Atlantic Aviation Aspen
01.2023 - Current
- Respond to incoming calls to warmly welcome and assist customers with a variety of inquiries and needs.
- Keep current with fare structures, schedules, and travel regulations for private Fixed Base Operators (FBO).
- Provide support to pilots and high-end clients traveling to Aspen, Colorado.
- Effectively communicate with team members, line service technicians, and pilots about requirements and airport Standard Operating Procedures (SOP) through radio and phone conversations.
- Familiar with FAA regulations, Radio communication, and equipment safety.
Office Administrator
Mind Springs Health Outpatient
01.2020 - 12.2022
- Maintained HIPAA compliance and upheld patient confidentiality by managing front desk communication, screening calls and visitors, and ensuring adherence to hospital policies and procedures.
- Performed a range of administrative duties to support office workflow, including billing, insurance processing, data entry, crisis coordination, and restocking supplies.
- Guided visitors to appropriate departments and collaborated with outpatient services, law enforcement, local agencies, and crisis teams to ensure smooth operations.
- Stayed up to date on communication platforms and trained office staff on their use, while also attending and documenting all required meetings.
Sales Manager
Oxygen Now
Aspen
01.2018 - 12.2020
- Performed shopping, managed scheduling, and mail as an assistant to a medical professional.
- Organized computer files, sensitive documents, and product inventory.
- Assisted with marketing graphics, IT for website creation, and managed media platforms for promotions.
- Planned executive air travel, hotel accommodations, and meeting agendas.
- Coordinated with local businesses for product sales and operations.
- Maintained organized delivery, set up, and billing of medical machinery for visiting clientele.
Education
Associates - Arts
UNIVERSITY SOUTH ALABAMA
Bachelors - Human Services
COLORADO MOUNTAIN COLLEGE
Skills
- Customer relations
- Multi-line phone systems
- Excellent interpersonal and communication skills
- Outpatient billing and insurance processing
- Customer service in a high-intensity environment
- Art handling techniques
- FAA regulations knowledge
- Adaptability
- Calendar management
- Document entry and records management
- Computer platform proficiency: Microsoft Office applications, Google applications, Teams, DocuSign, outpatient scheduling programs, Jetstream aviation program, and Zoom
Timeline
Executive Assistant
Millennium Pack and Ship
12.2023 - Current
Customer Service Representative
Atlantic Aviation Aspen
01.2023 - Current
Office Administrator
Mind Springs Health Outpatient
01.2020 - 12.2022
Sales Manager
Oxygen Now
01.2018 - 12.2020
Associates - Arts
UNIVERSITY SOUTH ALABAMA
Bachelors - Human Services
COLORADO MOUNTAIN COLLEGE