BETHANY (TROUT) GALVIN
Fayetteville,GA
Summary
Top-performing administrative professional with a 25-plus-year track record in customer service, accounting, and general office management in Higher Education and Non-Profit Industries. Proficient in providing support to executives, taking minutes, handling appointments and messages, and writing correspondence. Strong background in Quickbooks, MS Word, Excel, PowerPoint and Outlook. An expert communicator who is known for multitasking and completion of assigned tasks within the deadline.
Overview
33
33
years of professional experience
Work History
Bookkeeper/Operations Specialist
HR Knowledge Source
Atlanta, GA
10.2021 - Current
- Collected, arranged and input information into database system.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Researched and resolved time discrepancies.
- Maintained and processed invoices, deposits and money logs.
- Completed payroll for employees and maintained detailed records of procedures.
- Maintained payroll information by calculating, collecting and entering data.
- Processed new hire paperwork and documents.
- Verified timekeeping records and handled any discrepancies with employees.
- Verified accurate recordkeeping processes, reducing financial inconsistencies
Executive Assistant to the Rector
St. Luke's Episcopal Church
Atlanta, Georgia
06.2019 - 10.2021
- Arranged travel, meetings, appointments, expenses, and general calendar for Rector.
- Organized luncheons, dinners, conferences, and retreats.
- Responsible for accurate and effective planning. Utilized daily planner, as well as Outlook to schedule clients, accommodate unforeseen changes and last-minute appointments and ensure swift resolution.
- Scheduled volunteers for weekly services for the2000-member Parish.
- Project management.
- Created spreadsheets using Microsoft Excel for daily, weekly, and monthly reporting
Church Administrator
HARVEST TIME CHURCH
Riverdale, GA
01.2016 - 01.2019
- Oversaw and performed key operational functions including general accounting, payroll, budget management ($1.2 million), month-end and year-end financial reporting, bank reconciliations, donation tracking and reporting, and interface with CPA firm.
- Functioned as primary contact for external inquiries, vendor management, congregant membership questions/issues and internal personnel management including internal human resource management with other church employees.
- Led transition team which implemented legal, financial and marketing strategies for a successful re-branding of ministry.
- Handled supply purchases and inventory management for office operations and equipment maintenance.
- Coordinated programs and events.
- Utilized Quickbooks to prepare Financial Statements and process Payroll and Accounts Payable/Receivable
Administrative Professional III
GEORGIA INSTITUTE OF TECHNOLOGY
Atlanta, GA
02.2008 - 07.2018
- Administrative support for 9 Aerospace Engineering professors; maintained calendars, prepared correspondences, ordered office supplies, transcribed minutes and processed reimbursements.
- Arranged domestic and international travel arrangements by researching and scheduling flights, car rentals and hotel accommodations.
- In collaboration with Principal Investigators, assisted with editing grant proposals, including budgets and budget justifications; managed pre and post award budgets in amounts from $50,000 to $1 million.
- Researched and purchased equipment for labs in accordance with budgetary guidelines.
- Interacted daily with students to assist with domestic/international travel, reimbursements and interpretation of University policies.
- Planned and organized conferences, including drafting agendas, supplying pre-event informational materials, preparing venues and following-up with attendees to clarify or provide additional pertinent information.
- Spearheaded negotiations with vendors and subcontractors to maintain $50,000 event budget.
- Reconciled monthly Procurement Card statements utilizing Concur.
Administrator/Finance
Harvesttime Ministries
Riverdale, GA
11.1992 - 10.2008
- Managed the day-to-day operations of church facility with over 400 members and 15 ministries.
- Implemented systems, programs, initiatives and strategies resulting in 70% increase in membership.
- Maintained weekly, monthly, quarterly and annual accounting and financial functions, as well as maintaining all designated and restricted fund activities.
- Provided annual contribution statements to parishioners.
- Served as primary graphic designer responsible for developing publications including layout for weekly bulletins, brochures, flyers, business cards and booklets to enhance marketability.
- Collaborated in the successful creation of business plans resulting in approval of two $1 million dollar loans for building projects.
- Acted as registered agent to incorporated business.
- Board of Directors Secretary, responsible for agenda, minutes and scheduling.
Education
Psychology
Clayton State University
2017
Skills
- Administrative support specialist
- Meeting planning
- Travel administration
- Strong problem solver
- Professional and mature
- Proficient in MS Office
- Excellent Interpersonal Skills
- Self-starter
- Proficient in Quickbooks
Affiliations
College of Engineering (COE) Cares Committee, 2014-2016
Grounds for Ministry Mentor, 2017 - current
His Heart Ministries, Founder
Timeline
Bookkeeper/Operations Specialist
HR Knowledge Source
10.2021 - Current
Executive Assistant to the Rector
St. Luke's Episcopal Church
06.2019 - 10.2021
Church Administrator
HARVEST TIME CHURCH
01.2016 - 01.2019
Administrative Professional III
GEORGIA INSTITUTE OF TECHNOLOGY
02.2008 - 07.2018
Administrator/Finance
Harvesttime Ministries
11.1992 - 10.2008
Psychology
Clayton State University
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