Bethany Wilson
Hollywood,MD
Summary
Dedicated executive assistant with extensive industry experience, maintaining a professional appearance and demeanor. Expertly completes assigned tasks with a focus on delivering high-quality results. Dependable and quick-learning team player skilled in effective communication and organization. Seeks an opportunity to fully utilize training and skills to make a significant contribution to the success of the organization. Proficient in offering high-level administrative support to senior-level staff, specializing in travel management, schedule coordination, and office organization. Exceptional communication and organizational skills enable effective assistance to the executive team.
Overview
9
9
years of professional experience
Work History
Executive Assistant and Security Coordinator
Aviation Systems Engineering Company
11.2023 - Current
- Main support to the CAPT and the PDPM
- Assisted with updating meeting makers for PMA events and other appropriate team meeting makers with new incoming and outgoing personnel
- Provided daily calendar scheduling and updates for Program Manager, PDPM, conference rooms and other PMA-242 spaces
- Curated and helped with the Welcome Brief and Check- In SOP for groups of new staff members
- Assisted with coordinating secure rooms and SVTC bridges
- Coordinated offsite meetings for PM/PDPM
- Processed awards and correspondences from PMA-242
- Checked in visitors for various meetings held, verifying in DISS their clearances
- Created base access requests on BASICS II
- Create visitor requests for government personnel visiting and using classified spaces
- Prepares visit request and spaces for national conference meetings
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Respond to government employees via phone, emails, and TEAMS in a timely manner.
- Coordinates with the Facility Manager for building requests (HVAC, plumbing, phone services)
- Creates travel orders and vouchers for aircrew and government personnel.
- Assists government personnel with voucher questions in the Defense Travel System.
- Schedules Classified and Unclassified meetings daily for Aircrew and other government/ civ employees.
- Creates and submits multiple P Card orders for needed office supplies and other testing materials.
- Provides administrative support to program managers, security personnel, and aircrew as needed.
- Maintains Classified and Unclassified conference rooms and reservations.
- Escorts visitors and maintenance staff in the buildings secure area daily
- Maintains office organization.
- Verifies visitor’s clearances in DISS. Creates Base Access
- Requests via BASICS II for visitors without a CAC/ MIL ID.
- Implements security protocols and checklists in Secure Areas.
- Provides badge access to secure areas to people in need-to-know situations with the appropriate required clearances
Senior Administrative Analyst and Security Coordinator
Booz Allen Hamilton
12.2022 - 10.2023
- Respond to government employees via phone, emails, and TEAMS in a timely manner
- Maintains multiple calendars
- Coordinates with the Facility Manager for building requests (HVAC, plumbing, phone services)
- Manages hangar secure access lists and coding CACs for entry
- Creates travel orders and vouchers for aircrew and government personnel
- Assists government personnel with voucher questions in the Defense Travel System
- Schedules Classified and Unclassified meetings daily for Aircrew and other government/ civ employees
- Creates and submits multiple P Card orders for needed office supplies and other testing materials
- Provides administrative support to program managers, security personnel, and aircrew as needed
- Maintains Classified and Unclassified conference rooms and reservations
- Escorts visitors and maintenance staff in the buildings secure area daily
- Creates visitor requests for outside government personnel visiting the hangar and using classified spaces
- Maintains office organization
- Verifies visitor’s clearances in DISS
- Creates Base Access Requests via BASICS II for visitors without a CAC/ MIL ID
- Implements security protocols and checklists in Secure Areas
- Provides badge access to secure areas to people in need-to-know situations with the appropriate required clearances
- Performs administrative duties onsite in the AEA and NGJ office spaces
- Acquires knowledge of program/project requirements, policies, and procedures
- Aids the main flight scheduler as well as to the VX-23 OPS Duty Desk
- Schedules flights for VX-23 F/A-18 and T-45 aircrafts
- Maintains flight calendars for pilots outside of the OPS room
- Provides support to the Test Resource Manager
- Assists with physical and personnel security
- Updates AEA/ NGJ phone rosters as new employees come and go
- Submit NMCI helpdesk tickets
Team Lead
The MIL Corporation
06.2022 - 12.2022
- Responsible for disseminating new and updated guidance to team
- Lead monthly meetings to promote team building, respond to questions to assist with the team to successfully complete their daily assignments
- Conduct individual performance meetings to check in with team and boost morale
- Respond to customers via phone and emails in a timely manner
- Provide management with updates to authorization review Standard Operating Procedure(s) to improve team performance
- Provide management a daily report on the team’s milestones
- Perform a daily audit of Tier 2 on hold vouchers and their status
- Acts as a customer advocate to ensure voucher are being submitted properly and in a timely manner
- Manage out of office schedules for the team in a timely manner
- Serving as the Team Lead Point of Contact in the travel office for Civilian and Military personnel travel requests
Help Desk Specialist
The MIL Corporation
02.2022 - 06.2022
- Review and process vouchers for payment for Civilian and Government travelers as a Tier 2 representative
- Offer one on one assistance to travelers with complex issues and corrections with vouchers
- Work with Team Lead to assist the team with questions and concerns regarding vouchers and what can be claimed by travelers
- Perform a daily audit of Tier 2 on hold vouchers and their status
- Complete necessary research of Government regulations in order to provide accurate information to travelers
- Efficiently work with SATO to gather necessary information to assist with obtaining proper documentation for vouchers
- Review travel Vouchers to ensure proper monetary reimbursement
- Work directly with the Government representative and Help Desk regarding regulations and what travelers are entitled to as well as assisting them to make necessary adjustments to align with the regulations
- Have a working knowledge of multiple DOD systems and the JTR and its use for real life application
Accounting Clerk II
The MIL Corporation
05.2020 - 02.2022
- Review and process Authorizations and vouchers for payment for Civilian and Government travelers
- Personally discuss document issues and corrections with admin staff and travelers
- Answering phones and emails in a swift and timely manner
- Complete necessary research for foreign travel requirements and update traveler and preparer on foreign boarder and COVID regulations
- Efficiently work with SATO to receive travelers flight itineraries and Travel Assistance Center to correct system errors
- Review travel Vouchers to ensure proper monetary reimbursement
- Making sure that all necessary receipts are attached, and all expenses are being claimed properly and match the corresponding receipt
- Returning vouchers with proper comments to provide explanation of issue and ensure that errors are fixed in a timely manner
- Work as a team by assisting team members to resolve issues related to voucher and authorization review
- Assist management with updates to authorization review SOP’s and improving team performance
School Age Lead Teacher
Little Protégés Early Learning Center
02.2018 - 05.2020
- Upheld classroom routines to support student environments and maintain consistent schedules
- Diversified classroom instruction and group activities to successfully support students with unique strengths and learning styles
- Kept students on-task with proactive behavior modification and positive reinforcement strategies
- Boosted cultural awareness by incorporating children's literature from world culture
Front Desk Receptionist
Maximum Health and Fitness
08.2015 - 02.2018
- Provided guests with above-and-beyond service, including making outside venue reservations and setting up tours
- Sorted mail and other important data upon Manager's absence, promoting quick delivery of all messages to recipients
- Used certain to process reservations, check-ins, and check-outs
- Updated customer accounts with add-on account charges
- Kept accounts in balance and ran daily reports to verify totals
Education
No Degree - A.S Clinical Psychology
College of Southern Maryland
Leonardtown01.2026
Some College (No Degree) - Psychology
Salisbury University
SalisburyHigh School Diploma -
Saint Mary's Ryken
Leonardtown05.2016
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Information confidentiality
- Customer Service-Oriented
- Calendar Management
- Professional and mature
- Travel Coordination
- Document Preparation
Security Clearance
T3 Secret Clearance
Certificationsqualifications
- Risk Management Framework
- Personnel Security
- DOD Locks Approved with Safeguard Class
- Sensitive Material
Software Knowledge Base
- Defense Travel System
- TWMS
- HEAT
- Microsoft Office 365
- Teams
- Flank Speed
- Foreign Clearance Guide
- Defense Travel Management Office
- Joint Travel Regulations
- Flight Information Scheduling and Tracking (FIST)
- Defense Information System for Security (DISS)
- BASICS II
- STEPP
- C-Cure
Timeline
Executive Assistant and Security Coordinator
Aviation Systems Engineering Company
11.2023 - Current
Senior Administrative Analyst and Security Coordinator
Booz Allen Hamilton
12.2022 - 10.2023
Team Lead
The MIL Corporation
06.2022 - 12.2022
Help Desk Specialist
The MIL Corporation
02.2022 - 06.2022
Accounting Clerk II
The MIL Corporation
05.2020 - 02.2022
School Age Lead Teacher
Little Protégés Early Learning Center
02.2018 - 05.2020
Front Desk Receptionist
Maximum Health and Fitness
08.2015 - 02.2018
No Degree - A.S Clinical Psychology
College of Southern Maryland
Some College (No Degree) - Psychology
Salisbury University
High School Diploma -
Saint Mary's Ryken
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