Bettie Lechtenberg
Senior Program Coordinator
Rochester,MN
Summary
Innovative and results-driven Senior Program Coordinator with extensive experience in clinical research. Proven expertise in facilitating industry collaborations, research partnerships, and sponsored projects. Skilled in managing multi-center clinical trials, protocol development, regulatory compliance, and innovation program management.
Energetic and adaptable professional with strong organizational and multitasking abilities. Knowledge of project management and committed to driving successful program outcomes and fostering team collaboration.
Overview
24
24
years of professional experience
Work History
Senior Program Coordinator – Innovation
Mayo Clinic
12.2020 - Current
- Assist the Department of Surgery Vice-Chair of Innovation with organizing and managing the annual Mayo Clinic Surgical Innovation Summit, attracting 300+ attendees and 122 companies
- Oversee logistics, venue selection, invitation lists, registrations, and program development
- Coordinate external steering committee meetings, including agenda creation, meeting notes, and action item tracking
- Collaborate with Mayo Clinic Ventures to engage with startups and identify potential collaborations for Mayo physicians in know-how, consulting, and sponsored research projects
- Assist with deliverables for know-how and consulting agreements and facilitate sponsored research collaborations
- Develop and maintain strategic partnerships to enhance Mayo Clinic’s innovation ecosystem
Sr. Clinical Research Coordinator - Thoracic Surg.
Mayo Clinic
01.2015 - 12.2020
- Perform all aspects of study implementation including: IRB submission, IRB modifications, IRB continuing reviews, facilitate departmental and ancillary reviews, create consent forms, contact letters, telephone scripts, questionnaires, and coordinate study logistics for the General Thoracic Surgery Clinical Research Program and other Divisions/Departments within the institution.
- Perform administrative and regulatory duties for research studies.
- Collaborate and interact with personnel in various departments within the institution as well as organizations external to Mayo Clinic.
- Develop research budgets and complete code and coverage analysis.
- Represent Principal Investigators in the negotiations of budgets, protocols and contracts.
- Coordinate study sample collection, processing, storage and transport.
- Manage research activities and subject participation including: screening, enrollment, recruitment, conduct study visits, complete case report forms and data entry, check data accuracy and resolve data queries.
- Report study data to Study Sponsors in a timely fashion.
- Identify, review and report adverse events and protocol deviations as appropriate, to the IRB and Study Sponsor.
- Review study data in preparation of monitor visits, secure space for the monitor, supervise the monitor while they are on-site and resolve data queries.
- Facilitated clinical trial progression, effectively managing multiple projects simultaneously.
- Monitor monthly financial statements, expenses, research billing and invoicing for the General Thoracic Surgery Research Program as well as for the Thoracic Surgery Clinical Research Lab.
- · Prepare weekly meeting agendas, metrics and minutes for the Thoracic Surgery Research Committee.
Protocol Specialist III - Thoracic Surgery
Mayo Clinic
09.2010 - 01.2015
- Independently direct large, complex, multi-center clinical research protocols in collaboration with the Principal Investigator.
- Translate Investigators’ protocol concepts into working protocols consistent with internal, external policies and regulatory requirements.
- Perform all aspects of study implementation including: IRB submission, IRB modifications, IRB continuing reviews, facilitate departmental and ancillary reviews, create consent forms, contact letters, telephone scripts, questionnaires, and coordinate study logistics for the General Thoracic Surgery Clinical Research Program and other Divisions/Departments within the institution.
- Develop research budgets and complete code and coverage analysis.
- Represent Principal Investigators in the negotiations of budgets, protocols and contracts.
- Monitor monthly financial statements, expenses, research billing and invoicing for the General Thoracic Surgery Research Program as well as for the Thoracic Surgery Clinical Research Lab.
- Prepare weekly meeting agendas, metrics and minutes for the Thoracic Surgery Research Committee.
- Educate and serve as a resource for Thoracic Surgery Residents and Fellows.
- Contribute to grant applications, abstracts, posters and manuscripts.
- Represent Mayo and Principal Investigators at meetings and in the administration of developing and implementing protocols.
Administrative Office Manager
Mayo Clinic
07.2005 - 09.2010
- Facilitated the protocol work flow process from submission to implementation for investigators and Clinical Translational Science Activities (CTSA)-Research Resources administration
- Chaired the Operational Review Committee which was responsible for reviewing protocols for implementation
- Reviewed protocols, consent forms, IRB applications and budgets for accuracy and worked with study teams to resolve questions/issues identified by the Operational Review Committee
- Supervised seven support staff personnel that supported patient care activities (2005-2009)
- Chaired the Sponsorship Review Committee for CTSA-Research Resources for the purpose of promoting Mayo/Franciscan values
- Secretary to the CTSA – Research Resources IRB-C Committee which was responsible for approval and allocation of resources for research protocols
- Assisted Mayo investigators and staff in submitting studies and resolving issues within the Instuitional Review Board (IRBe) system while working in the Service Center, ensuring compliance and efficiency in research project submissions.
Marketing/Editorial Specialist
Mayo Clinic
07.2001 - 07.2005
- Designed and implemented marketing strategies to generate awareness of the JAP
- Managed and produced content for the Editor’s web page
- Executed all aspects of the Editorial process from initial manuscript submission to acceptance
- Performed Editorial and secretarial duties to assist the Editor-in-Chief, Associate Editors and Investigators
- Performed various administrative tasks such as: database entry, faxing, mailing, copying, answering phones and maintaining a filing system
Education
MBA - Business Administration
Saint Mary's University
Minneapolis, MN08-2007
Bachelor of Arts - Business Administration
Graceland University
Lamoni, IA07-2001
Associate of Arts - Travel And Tourism
American Institute of Business
Des Moines, IA02-1999
Skills
- Program management
- Project management
- Budgeting and finance
- Protocol development
- IRB submissions
- Event coordination
- Problem-solving
- Work Planning and Prioritization
- Multitasking
Professional Memberships
Society of Clinical Research Associates (SOCRA), 11/01/10 - Present
Timeline
Senior Program Coordinator – Innovation
Mayo Clinic
12.2020 - Current
Sr. Clinical Research Coordinator - Thoracic Surg.
Mayo Clinic
01.2015 - 12.2020
Protocol Specialist III - Thoracic Surgery
Mayo Clinic
09.2010 - 01.2015
Administrative Office Manager
Mayo Clinic
07.2005 - 09.2010
Marketing/Editorial Specialist
Mayo Clinic
07.2001 - 07.2005
MBA - Business Administration
Saint Mary's University
Bachelor of Arts - Business Administration
Graceland University
Associate of Arts - Travel And Tourism
American Institute of Business
Similar Profiles
Corinne Berg, MSN, RN, PHNCorinne Berg, MSN, RN, PHN
Registered Nurse at Mayo Clinic Center for Individualized Medicine, Mayo Clinic EnterpriseRegistered Nurse at Mayo Clinic Center for Individualized Medicine, Mayo Clinic Enterprise
Sai Inesh NallamothuSai Inesh Nallamothu
Medical Clinic Shadowing at Mayo Clinic and the Minneapolis Clinic of NeurologyMedical Clinic Shadowing at Mayo Clinic and the Minneapolis Clinic of Neurology
Yadira MartinezYadira Martinez
Registered Nurse, Charge at Mayo Clinic Specialty Clinic Outpatient PsychiatryRegistered Nurse, Charge at Mayo Clinic Specialty Clinic Outpatient Psychiatry
Lori A. HosekLori A. Hosek
RN, Dialysis at NE Clinic Outpatient Dialysis Center, Mayo ClinicRN, Dialysis at NE Clinic Outpatient Dialysis Center, Mayo Clinic
Madison CoonradtMadison Coonradt
Registered Nurse, Oncology at Mayo ClinicRegistered Nurse, Oncology at Mayo Clinic